Fresh Jobs at Bridge Talent Management

Job Description:

We are looking to hire a Tender officer who will be responsible for Carrying out the work of the tender process of the organization to obtain maximum efficiency, quality goods, and services for the organization.

Key Responsibilities

• Process requisitions submitted with clear and unambiguous specifications through the quotation process and goods/services delivered/rendered.
• Ensure that the work you are quoting for has clear requirements - in terms of time, labor, and materials.
• Use a standardized price list.
• Upon consultation, determine which tenders to bid, and how you will manage the bid.
• Gather information and research with assistance from relevant departments.
• Coordinate all the materials you need for the tender preparation.
• Prepare a cover letter that responds to the bid invitation.
• Ensure tenders are delivered on time.
• Manage the tender officers and ensure smooth operations.
• Draw up tender documents or contracts.
• Follow up to completion and ensure the company gets business.
• Organize demonstrations by coordinating between the technical team and the client.
• Effective liaison between technical and customer service departments in ensuring compliance with client expectations.
• Provide required reports at the agreed frequencies and intervals.

Requirements

• Degree in Business Administration or Supply and Chain preferred.
• At least 1-2  years experience in the tender industry.
• Knowledge of basic buying and purchasing practices.
• Should possess knowledge of basic budget management and calculations.
• Should possess good customer relations skills.
• Should be well-organized, detail-oriented, forward-thinking, and proactive.
• Should be familiar with the Microsoft Office package.
• Should be able to work individually and as a flexible team player.
• Should be able to prioritize tasks and manage one's own time effectively. 
• Discretion and Need for Confidentiality.

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Job Purpose:

To develop a systematic and disciplined approach to the effectiveness of audit management, control, and governance processes.

Delivery of an agreed audit schedule focusing on ensuring that financial and other control procedures identified in the risk register are being properly implemented, managed, and used across the organization.

Key Responsibilities:

• Preparation of Annual Internal Audit Plans based on risk assessment including tasks, assignments, and timelines for completion for each task and main activities, personnel to be employed, and reporting results of audit weekly and monthly.
• Documentation and review of all existing processes and procedures, both manual and automated, mapping and highlighting all critical control areas.
• Evaluate existing internal controls adequacy within Roofing's Kenya Ltd; and recommending corrective action, wherever applicable to prevent fraud, embezzlement, misappropriation, misuse, and wastage.
• Continuous evaluation of Roofing's Kenya Ltd IT systems and processes for effectiveness and recommending to management on possible areas of re-engineering, re-organization or overhaul as the case may be
• Ensuring that systems exist for generation of accurate and reliable financial reports.
• Prepare audit programs and perform audit procedures covering all areas of the business cycle that is:
  • Stocks process- Procurement (LPOs authority, prices and quantities),receiving (matching LPOs, Delivery Notes and Supplier Invoices), Storage(arrangement, physical security), Dispatch (matching with customer orders,invoices, delivery notes, confirmation of receiving by customer), customer returns (approval, reconciliation and documentation), recording and reconciliation (stock counts and reconciliation to relevant ledgers).
  • Debtors cycle (policy, credit evaluation, credit limit, credit days, debt collection, aged analysis)
  • Expenditure cycle (approval, vouchers, validation, budget limits, recording)
  • Creditors cycle (vetting, pre-qualification, LPO limits, supplier invoices validation, creditors aged analysis, payment approvals and recording)
  • Human Resources (Recruitment process, contracts, record keeping, time and attendance, payroll, statutory deductions).
• Perform audit for the various cycles at least once a month based on the audit programs and prepare reports to management at the end of each audit cycle reflecting the areas audited, audit findings, recommendation to management.
• Investigate reported cases of fraud, embezzlement theft wastage etc. and provide a report to the management for decision.
• Support in the embedment of Control, compliance culture through trainings and assessments to promote adherence to the entity corporate governance standards and the code of business conduct.
• Liaise with the external auditor on Quarterly Audits, annual audits and returns filing.
• Regularly review compliance with legal and regulatory requirements including companies Act, Taxation laws, Labor laws, local Authorities laws, Occupational, Health Regulations, and other relevant regulations.
• Bi-annual review of business continuity plans.
• Any other related task that may be assigned by the management.

Requirements

• A relevant bachelor’s degree, i.e., BBA/BCom with Accounting, Finance or  Economics major.
• ACCA, CPA, CIMA, CIA or other internationally recognized professional accounting/Audit.
• A minimum of 5 years’ work experience, 3 years of which must have been in Internal Audit.
• Holds a certificate of good conduct.
• Sound accounting and audit skills.
• Membership in at least one of the Accounting/Audit professional bodies.
• Ability to work under minimum supervision.
• Should be a person of high integrity and commitment to duties.
• Strong proficiency in the use of IT/ERP – SAP preferably.
• Ability to cope with responsibility, flexibility, and high pressure.
• Ambitious, confident, energized, proactive and a mature team player.
• Ability to maintain confidentiality across the board.
• Good communication and interpersonal skills.
• Highly numerate, showing great attention to detail.
• Good report writing skills, with proficiency in MS Word and Excel.