Multiple Job Opportunities at Flexi-Personnel

The Information Technology Manager is responsible for the smooth running of the organisations computer systems.

Qualifications

• Bachelor’s degree in Information Technology or related field
• 6 years’ experience in Information Technology
• Experience working with non-governmental organisations
• Experience with computer networks, network administration and network installation

Skills and Attributes

• Personal integrity and transparency
• Excellent management & leadership skills
• Great communication skills
• Excellent customer/client satisfaction skills
• Excellent analytical and problem solving skills
• Ability to prioritise responsibilities under pressure and be self-motivated
• Fluency in written and spoken English.

Job Responsibilities

• Ensure security of data, network access and backup systems
• Assess available internet service providers for internet speed and cost and contract with appropriate service provider
• Provide application support including hardware/software installations
• Perform routine maintenance of all network and server hardware
• Configure and manage active user directory in the organisation
• Configure, and deploy staff’s hardware, software and peripherals
• Receives and logs requests for support from users and responds to the requests in a logical and prioritized manner
• Assist in resolving problems and faults occurring in the operation of hardware and software
• Provide guidance and advice to staff on policy issues related to IT equipment safety and maintain confidentiality and observe data protection guidelines of the organization
• Ensure monitoring progress of requests for support and ensure users and other interested parties are kept informed
• Ensure software licenses are in place for applications used
• Ensure data is backed-up regularly
  Train other staff on IT functions to empower staff to handle basic support matters
• Maintain a list of all deployed IT equipment by hostname/serial numbers and track which users they are deployed to and track any changes that occur
• Continuous review and upgrade IT systems in line with organisation needs
• And any other duties assigned

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Reporting to: Finance Manager
Location: Kisumu

The accountant will be responsible for the effective and efficient processing of financial data. The accountant will apply accounting principles and procedures and provide accurate and timely financial information.

Qualifications for the Accountant Job

• Certified Public Accountant (CPA) or Association of Chartered Certified Accountants (ACCA) finalist
• Bachelor’s degree will be an added advantage
• 3-5 years’ experience in accounting. Experience with CDC/NIH funding will be an added advantage.
• General of US Government rules and regulations related to financial management of grants and cooperative agreements.
• Proficiency in Microsoft Office applications and accounting systems/software, QuickBooks preferred.
  Supervisory experience an added advantage.

Skills and Attributes

• Personal integrity and transparency
• Good interpersonal and communication skills
• Strong analytical, documentation and presentation skills
• Excellent verbal and written communication skills, including report writing
• Ability to prioritise responsibilities under pressure and be self-motivated
• Ability to travel to project areas
• Excellent interpersonal skills and demonstrated ability to work effectively in a team
• Fluency in both written and spoken English

Accountant Job Responsibilities

• Monitoring and reconciliation of accounts payable and receivables
• Prepare vouchers, invoices, and other payments documents and ensure that all transactions are fully supported with appropriate back-up documentation
• Manage checks or wire transfer requests based on approved documents and present to approved check signers for review and signature
• Process supplier invoices in a timely manner
• Ensure preparation and submissions of all statutory payments are made on time
• Record cash receipts and make bank deposits
• Maintain the cashbooks of the main accounts
• Record bank payment vouchers daily in the bank log book
• Set-up MPESA for all petty cash transactions by program staff
• Manage and reconcile MPESA transactions
• Maintain journal entries of all accounting transactions.
• Record financial data into the accounting software.
• Organize and maintain accurate and complete accounting records.
• Prepare monthly bank reconciliations for the main accounts.
• Maintain an orderly accounting filing system
• Maintain the chart of accounts
• Verification of the petty cash counts
• Prepare budget status reports for all programs and share with manager and technical leads managing budgets
• Supervise and oversee the work of the Field Office Accountants
• Any other duties as may be assigned by the Finance Manage

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Reporting to: Accountant
Location: Kisumu or Suba/Rongo

The sub-county accountant will be responsible to ensure that utility services are made available and bills paid promptly, coordinate use of project assets and equipment, handle and account for field imprest, maintain project financial records and prepare weekly reports. They will apply accounting principles and procedures and provide accurate and timely financial information.

Qualifications for the Accountant Job

• Minimum CPA II to Certified Public Accountant (CPA) or Association of Chartered Certified Accountants (ACCA) finalist
• Bachelor’s degree will be an added advantage
• 1-2 years’ experience in accounting
• Proficiency in Microsoft Office applications and accounting systems/software. QuickBooks preferred

Skills and Attributes

• Personal integrity and transparency
• Good interpersonal and communication skills
• Strong analytical, documentation and presentation skills
• Excellent verbal and written communication skills, including report writing
• Ability to prioritise responsibilities under pressure and be self-motivated
• Ability to travel to project areas
• Fluency in both written and spoken English and Swahili

Accountant Job Responsibilities

• Prepare vouchers, invoices, and other payments documents and ensure that all transactions are fully supported with appropriate back-up documentation
• Manage bi-weekly petty requests based on approved documents and present to accountant for review and disbursement
• Record cash receipt and make required petty cash transactions
• Maintain the sub county cashbooks
• Set-up MPESA for all petty cash transactions for specific vendors
• Manage and reconcile MPESA transactions at sub county level
• Prepare monthly sub county petty cash reconciliations for the organisation main accounts.
• Maintain an orderly accounting filing system
• Prepare weekly petty cash counts reports
• Monitor budget through expenditure tracking
• Prepare budget status reports for programs and share with Accountant
• Any other duties as may be assigned by the Accountant

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Reporting to: Finance Manager
Location: Suba, Migori or Kisumu

The Administrative Assistant Officer is responsible in ensuring effective and smooth functioning of the Finance and Administration at the field office (Suba, Migori, or Kisumu). He/she will be responsible for maintaining the accounting system, bookkeeping, financial reporting, and the cash and bank accounts. The person will also handle program logistics.

Qualifications for the Program Administration Officer Job

• Bachelor’s degree in Commerce, Business Administration, Economics, Finance or equivalent
• Certificate/Diploma in Business Management/Administration/Logistics or equivalent is an added advantage
• 2-3 years’ relevant experience
• Proficiency in Microsoft Office applications

Skills and Attributes

• Personal integrity and transparency
• Good interpersonal and communication skills
• Analytical, documentation and presentation skills
• Good verbal and written communication skills, including report writing
• Ability to prioritise responsibilities under pressure and be self-motivated
• Fluency in both written and spoken English

Program Administration Officer Job Responsibilities

• Develop and implement a monthly work-plan system to determine activities and targets for the period.
• Custodian of Petty cash for the field office
• Process petty cash payments in line with the organisation policies and procedures
• Prepare cheque vouchers for the field office accounts and cheques to ensure proper and sufficient support documents are attached
• Ensure all approvals/authorization are received before cheques are written or any other financial transaction taking place at the field office
• Prepare cash flow projections for the field office
• Prepare procurement requisition requests for the field office
• Respond to vendor inquiries including research outstanding balances and staff inquiries regarding outstanding vendor payments
• Assist in financial record keeping and reporting at the field office level
• Maintain strict confidentiality of all privileged information regarding both human resources and fiscal matters
• Implement any corrective actions subsequent to audits, both internal and external
• Any other duties as may be assigned by the Finance Manager

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Reporting to: Procurement Manager
Location: Kisumu

The Supplies Officer is responsible for receiving, warehousing, and distribution services of materials, equipment, and supplies and supervising assisting staff.

Qualifications for the Supplies Officer Job

• Diploma in purchasing and/or supply management.
• 2-3 years of experience in a similar role. Experience in CDC/NIH funded projects will be an added advantage.
• Degree in relevant course will be an added advantage.

Skills and Attributes

• Personal integrity and transparency
• Fluency in written and spoken English.
• Demonstrate ability to work constructively in a team
• Demonstrated ability to use Microsoft Applications (Word, Excel)
• Good analytical and organizational skills
• Health and safety management
• Demonstrated ability to manage distribution processes and inventory control

Supplies Officer Job Responsibilities

• Maintains receiving, warehousing, and distribution operations by initiating, coordinating, and enforcing program, operational, policies and procedures.
• Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols.
• Checks each delivery of goods to confirm specifications are met.
• Updates all records including but not limited to bin cards, goods received/returned notes, acknowledgement vouchers of goods delivered all sites.
• Monitors expiration dates of all items and informs the technical officers responsible
• Implements distribution plans provided by the technical team
• Updates the supplies register of supplies procured and record all distribution movements
• Controls inventory levels by conducting physical counts and reconciling with data storage system.
• Maintains physical condition of warehouse by inspecting equipment and issuing work orders for repair and requisitions for replacement.

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Reporting to: Director for Programmatic Operations for Bixby Programs
Location: Kisumu

The Field IT Officer is responsible for the smooth running of the organisations’ Kisumu office computer systems

Qualifications for the IT Officer Job

• Bachelor’s degree in Information Technology or related field
• 2 years’ experience in Information Technology
• Experience working with non-governmental organisations
• Experience with computer networks, network administration and network installation

Skills and Attributes

• Personal integrity and transparency
• Great communication skills
• Excellent customer/client satisfaction skills
• Excellent analytical and problem solving skills
• Ability to prioritise responsibilities under pressure and be self-motivated
• Fluency in written and spoken English.

IT Officer Job Responsibilities

• Assist with purchase and installation of new computers
• Ensure security of data, network access and backup systems including ensuring that encryption software is deployed on all computers, laptops, other IT devices
• Assess available internet service providers for internet speed and cost and contract with appropriate service provider
• Provide application support including hardware/software installations
• Perform routine maintenance of all network and server hardware
• Configure and manage active user directory in the organisation
• Configure, and deploy staff’s hardware, software and peripherals and maintain an inventory of all computer equipment
• Receives and logs requests for support from users and responds to the requests in a logical and prioritized manner
  Assist in resolving problems and faults occurring in the operation of hardware and software
• Provide guidance and advice to staff on policy issues related to IT equipment safety and maintain confidentiality and observe data protection guidelines of the organization
• Ensure software licenses are in place for applications used
• Ensure data is backed-up regularly
• Train other staff on IT functions to empower staff to handle basic support matters
• Maintain a list of all deployed IT equipment by hostname/serial numbers and track which users they are deployed to and track any changes that occur
• Continuous review and upgrade IT systems in line with organisation needs
• Assist IT staff in sub-counties as needed
• And any other duties assigned