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Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. With 165 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people. The IOM Constitution recognizes the link between migration and economic, social and cultural development, as well as to the right of freedom of movement.
For The Purpose Of The Vacancy, The Following Candidates Are Considered As First-tier Candidates
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged.
- Internal candidates
- Qualified applicants from the following NMS countries:
Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, Cabo
Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia,
Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya,
Montenegro, Marshall Islands, Mongolia, Mauritania, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Trinidad and Tobago, United Republic of Tanzania, Holy See, Saint Vincent and the Grenadines, Venezuela
(Bolivarian Republic of), Vanuatu, Samoa
Under the direct supervision of the DOE Regional Thematic Specialist, in close coordination with respective units in headquarters (HQs) and under the overall supervision of the Regional Director for East and Horn of Africa. The successful candidate will coordinate displacement tracking and flow monitoring initiatives within the region, ensuring compliance with global standards, quality of country-level outputs and adherence to global/regional/country data-sharing procedures. S/he will also coordinate the production of regional reports when considered necessary. In particular, s/he will ensure regional consolidation of information and activities conducted at country level under various Displacement Tracking Matrix (DTM) programmes and related information management initiatives, and expand such activities where required, to increase understanding of forced migration movements and migration corridors. Core Functions / Responsibilities:
- Support the design, setup and roll out of new DTM initiatives and capacity building activities in accordance with global standards and methodologies, in close coordination with the global DTM support team.
- Support missions in the adaptation of IOM DTM methodologies, standardized tools, Page 1 / 4implementation approaches to fit requirements at country level, while ensuring compatibility and efficient workflows with DTM global data standards and central data warehouse. 3. Plan for and ensure timely implementation of DTM project components in coordination with concerned country offices and with the global DTM support team, including the implementation of the baseline overview of existing data, and support to conduct surveys under the research pillar of the project.
- Support implementation of control mechanisms for compliance and quality standards of implementation, output, and deliverables at regional and country levels, in coordination with the global DTM support team.
- Coordinate and ensure the provision of support to produce in-depth analysis of available data, production of regular monthly reports and production sub-regional analysis.
- Support the implementation of global projects and DTM development initiatives that have region-specific or global outcomes, as requested by the global DTM support team in coordination with the respective DOE RTS.
- Participate in and provide support to Global and Regional initiatives aimed at improving global approaches, standards and coordination between multiple regions. To liaise with other DTM Regional Coordinators to ensure complementarity and compatibility of activities. 8. Support the expansion of collaboration with OCHA-Humanitarian Data Exchange (HDX), to ensure that the primary data collected and regional analysis undertaken can feed into ongoing efforts for enhanced inter-agency data exchange and evidence-based response.
- Develop and support, in coordination with country missions, operational partnerships with central and local authorities, service providers, agencies, and NGO partners to ensure effective implementation of DTM activities at national and district levels. Support relationship-building/enhancement with UN agencies, international NGOs, and others for the purpose of improving the quality and relevance of information analysis.
- Participate in relevant meetings and undertake duty travel relating to DTM operations assessment, liaison with counterparts, problem solving, and set up of new project/programmes, as required; provide regular information update to relevant units and the global DTM support team.
- Ensure the integration of gender perspective and attention to specific needs of vulnerable populations such as pregnant women, persons with disabilities, the elderly, children as well as other highly vulnerable groups within all emergency and transition activities. 12. Ensure that all data collection, storage, analysis and dissemination is in line with IOM’s data protection principles.
- Ensure proper communication of project implementation in collaboration with the communication unit in the regional office and with the global DTM support team. 14. Perform such other duties as may be assigned.
Required Qualifications And Experience
- Master’s degree in Computer Information Systems, Geography, Statistics, Social Studies, Economics or a related field from an accredited academic institution with five years of relevant professional experience; or
- University degree in the above fields with seven years of relevant professional experience. Experience
- Experience in the development and implementation of DTM or similar assessment and information management activities;
- Demonstrated ability to coordinate activities and implementation at medium to large scale operations in humanitarian emergencies;
- Experience in Information Management, emergency humanitarian operations; management and coordination of information flows, data management including collection, storing, processing, and analysing data to generate information products in emergencies and post-crisis operations;
- Experience working in international organizations, humanitarian community and familiarity with the humanitarian reform and cluster approach.
- Demonstrated ability for leadership in the context of partnership building and consensual decision-making;
- Proven skills to analyse statistical information;
- Ability to formulate IM-related technical requirements and Operating Procedures;
- Ability to translate planning-specifications into technical briefs for data capture and analysis, and vice versa;
- Ability to compile and holistically analyse diverse datasets;
- Experience with handling confidential data;
- Demonstrated team-building and information management skills;
- Demonstrated understanding of different data collection methodologies;
- Knowledge and understanding of relational data theory;
- Knowledge in advanced data visualization and information design skills.
Fluency in English is required. Working knowledge of French and/or Arabic is an advantage.
- Accountability – takes responsibility for action and manages constructive criticisms;
- Client Orientation – works effectively well with client and stakeholders;
- Continuous Learning – promotes continuous learning for self and others;
- Communication – listens and communicates clearly, adapting delivery to the audience;
- Creativity and Initiative – actively seeks new ways of improving programmes or services;
- Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
- Performance Management – identify ways and implement actions to improve performance of self and others;
- Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
- Professionalism - displays mastery of subject matter;
- Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
- Technological Awareness - displays awareness of relevant technological solutions;
- Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.
Internationally recruited professional staff are required to be mobile. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
The Grants Officer Will
- Coordinate the report review process by receiving, consolidating, reviewing and submitting the donor reports to Technical Coordinators (TCs) or Grants Manager.
- Support the Field Coordinator in tracking funding opportunities, including calls for funding, progress of proposals, submission deadlines, financing available.
- Coordinate the preparation of timely and quality programme and donor reports on project activities in compliance with internal IRC requirements and any relevant external donor requirements.
- Support the Programme Managers in preparing and reviewing spending plans and work plans as per the grants calendar.
- Assist the Programme Managers in tracking the budgets expenditures and commitments in line with the approved spending plans and the work plan.
- Facilitate the Grant opening and closure meetings and follow up on action points/comments.
- Facilitate monthly BvA review meetings and circulate minutes.
- Support the Programmes in documenting and sharingcase studies/ success stories internally through Darubini, Fact sheets e.t.c
- Any other duties as assigned by the Field Coordinator.
Key Result Areas
Contribute to efficient programs and grants management including proposal development, reporting and grants monitoring roles.
- Bachelor’s degree in Social work/International development/Communication- master’s degree would be an added advantage.
- Good analytical and report writing skills.
Required Experience & Competencies
- Flexibility at work
- Cultural sensitivity
- Team player
- Computer literacy- Microsoft Word and Microsoft Excel
- Previous work experience in similar humanitarian setting is desirable
Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector.
Method of Application
Use the link(s) / email(s) below to apply on company website.