• Job Opportunities at R4Kenya

  • Posted on: 26 January, 2017 Deadline: 25 February, 2017
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    The leading recruitment & training firm, specializing in the placement of candidates with clients around the world.

    Office Adminstrator/Accountant


    Job Overview

    • Ensure smooth and efficient day to day running of office.
    • Developing the internal management systems of the office.
    • Support the creation of a positive work environment for the office.
    • Relieve management of administrative detail on all projects
    • Coordinate work flow
    • Update and chase delegated tasks to ensure progress to deadlines
    • Take initiative in manager’s absence
    • Keep projects on schedule
    • Maintain procedures manual to ensure consistent performance of routines
    • As the direct point of contact for Databit customers, both internal and external, to ensure they receive a high level of service and to help with their questions, complaints or concerns.

    Responsiblities for the Office Adminstrator/Accountant Job


    • Provide impeccable customer service to all callers and take all telephone calls as first priority.
    • Take clear and concise telephone messages and relay the messages to the recipient concerned at the earliest opportunity.
    • Handle all inquiries as decisively as possible
    • Arrange “call-backs” to protect boss’s time and ensure they are made
    • Route calls elsewhere as needed
    • Carry out phone surveys/inquiries as needed to gather as much information before passing on the call or taking a message.


    • Maintain calendar – ascertain which events require boss’s presence
    • Fix commitments to maximize boss’s time efficiency – Allow decision/desk time


    • Perform to earn boss’s full confidence
    • Ensure discreet handling of all business affairs and transactions
    • Maintain confidentiality of company documents at all times


    • Receive all visitors pleasantly
    • Screen to control interruptions
    • Arrange amenities as needed

    Data Management

    • Improve storage/retrieval systems
    • Update and manage all data
    • Set up and maintain manual and digital filing systems.
    • Keep email/telephone list accurate and up to date.
    • Maintain and ensure compliance with all government requirements such as vehicle insurances, tax compliance certificates, trade licences.


    • Ensure office cleanliness at all times
    • Routine secretarial duties
    • Log all calls with a view to giving the customers exceptional service
    • Routinely re-order office supplies
    • Update mail/phone directories
    • Deal with clearing agents to ensure priority in delivery of our goods.
    • Weekly reports
    • Effective filing and project management tracking systems.


    • Handle administrative detail on all projects
    • Seek greater role in projects within administrative and other areas of competence
    • Seek training on projects outside area of knowledge


    • Update all entries into QuickBooks. Also manage accounts to provide monthly, quarterly and yearly statements as required.
    • Create invoices and credit notes.
    • Handle payment of monthly deductions and VAT
    • To prepare the accounts for annual audit.
    • Completing month end and year-end accounting and reconciliation.
    • Maintain accurate inventory of all equipment
    • Handle petty cash
    • Debt-control management.
    • Manage billing renewals/maintenance contracts
    • Supplier record management and making payments on the due dates
    • Managing employee leave days and expenses
    • There will also be ad-hoc project work such as you would expect in a growing, dynamic company!


    • Prepare sales quotations
    • Ensure orders are handled in a timely manner and the customer receives the products within the stipulated period
    • Follow up to make sure the installation/delivery was handled efficiently
    • Products returned by the customer should be repaired promptly and returned to the customer without delay.

    Office Administrator/Accountant Job Requirements

    • Minimum of a CPA 2
    • Degree in business related field in finance or accounting
    • Computer literate with knowledge of QuickBooks and other financial packages
    • Minimum 2 years experience in accounts and must have a high level of integrity.
    • Excellent communication skills.
    • Ability to work with minimal supervision.
    • Ability to use ITAX.

    go to method of application »

    Graduate Marketing Trainee - 15 positions


    Candidates MUST have good conduct certificate when applying for these roles. Retainer plus commissions will be provided.

    Graduate Marketing Trainee Job Responsibilities

    • Conduct market research to identify all selling opportunities and evaluate customer needs
    • Forecast sales, develop “out of the box” sales strategies/models and evaluate their effectiveness.
    • Set up meetings with potential clients and listen to their wishes and concerns
    • “Get the sale” using various customer sales methods (door-to-door, cold calling, presentations etc)
    • Creating and maintaining contact in the market place, and managing a database of all existing and potential outlets in their assigned territories
    • Linking the retail outlets to the wholesalers in their territories.

    Qualifications for the Graduate Marketing Trainee Job

    • 2-3 years of proven sales experience,
    • Track record of consistently over-achieving set targets
    • Familiarity with different sales techniques
    • Bachelor’s degree, preferably in marketing or diploma in marketing
    • Must have a certificate of good conduct

    Personal Attributes

    • A “go-getter” with a strong “can do” attitude.
    • Amazing communication, negotiation and interpersonal skills
    • Self motivated and driven
    • High levels of Integrity
    • Very passionate about consumers and customers

    Method of Application

    Applicants can send their CV and state the position applied for in their subject of the email to us via recruitment@r4kenya.com before 25th Feb 2017. Applicants currently staying in Nairobi are encouraged to apply.

    Have you ever wondered what people doing similar jobs in different companies and industries earn? Contribute anonymously to Kenya's No. 1 Salary Database. Join MySalaryScale.
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