• Job Opportunities at R4Kenya

  • Posted on: 26 January, 2017 Deadline: 25 February, 2017
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  • The leading recruitment & training firm, specializing in the placement of candidates with clients around the world.
     

    Office Adminstrator/Accountant

     

    Job Overview

    • Ensure smooth and efficient day to day running of office.
    • Developing the internal management systems of the office.
    • Support the creation of a positive work environment for the office.
    • Relieve management of administrative detail on all projects
    • Coordinate work flow
    • Update and chase delegated tasks to ensure progress to deadlines
    • Take initiative in manager’s absence
    • Keep projects on schedule
    • Maintain procedures manual to ensure consistent performance of routines
    • As the direct point of contact for Databit customers, both internal and external, to ensure they receive a high level of service and to help with their questions, complaints or concerns.

    Responsiblities for the Office Adminstrator/Accountant Job

    Telephone

    • Provide impeccable customer service to all callers and take all telephone calls as first priority.
    • Take clear and concise telephone messages and relay the messages to the recipient concerned at the earliest opportunity.
    • Handle all inquiries as decisively as possible
    • Arrange “call-backs” to protect boss’s time and ensure they are made
    • Route calls elsewhere as needed
    • Carry out phone surveys/inquiries as needed to gather as much information before passing on the call or taking a message.

    Appointments/Meetings

    • Maintain calendar – ascertain which events require boss’s presence
    • Fix commitments to maximize boss’s time efficiency – Allow decision/desk time

    Confidentiality

    • Perform to earn boss’s full confidence
    • Ensure discreet handling of all business affairs and transactions
    • Maintain confidentiality of company documents at all times

    Visitors

    • Receive all visitors pleasantly
    • Screen to control interruptions
    • Arrange amenities as needed

    Data Management

    • Improve storage/retrieval systems
    • Update and manage all data
    • Set up and maintain manual and digital filing systems.
    • Keep email/telephone list accurate and up to date.
    • Maintain and ensure compliance with all government requirements such as vehicle insurances, tax compliance certificates, trade licences.

    Routines

    • Ensure office cleanliness at all times
    • Routine secretarial duties
    • Log all calls with a view to giving the customers exceptional service
    • Routinely re-order office supplies
    • Update mail/phone directories
    • Deal with clearing agents to ensure priority in delivery of our goods.
    • Weekly reports
    • Effective filing and project management tracking systems.

    Projects

    • Handle administrative detail on all projects
    • Seek greater role in projects within administrative and other areas of competence
    • Seek training on projects outside area of knowledge

    Accounts

    • Update all entries into QuickBooks. Also manage accounts to provide monthly, quarterly and yearly statements as required.
    • Create invoices and credit notes.
    • Handle payment of monthly deductions and VAT
    • To prepare the accounts for annual audit.
    • Completing month end and year-end accounting and reconciliation.
    • Maintain accurate inventory of all equipment
    • Handle petty cash
    • Debt-control management.
    • Manage billing renewals/maintenance contracts
    • Supplier record management and making payments on the due dates
    • Managing employee leave days and expenses
    • There will also be ad-hoc project work such as you would expect in a growing, dynamic company!

    Sales

    • Prepare sales quotations
    • Ensure orders are handled in a timely manner and the customer receives the products within the stipulated period
    • Follow up to make sure the installation/delivery was handled efficiently
    • Products returned by the customer should be repaired promptly and returned to the customer without delay.

    Office Administrator/Accountant Job Requirements

    • Minimum of a CPA 2
    • Degree in business related field in finance or accounting
    • Computer literate with knowledge of QuickBooks and other financial packages
    • Minimum 2 years experience in accounts and must have a high level of integrity.
    • Excellent communication skills.
    • Ability to work with minimal supervision.
    • Ability to use ITAX.

    go to method of application »

    Graduate Marketing Trainee - 15 positions

     

    Candidates MUST have good conduct certificate when applying for these roles. Retainer plus commissions will be provided.

    Graduate Marketing Trainee Job Responsibilities

    • Conduct market research to identify all selling opportunities and evaluate customer needs
    • Forecast sales, develop “out of the box” sales strategies/models and evaluate their effectiveness.
    • Set up meetings with potential clients and listen to their wishes and concerns
    • “Get the sale” using various customer sales methods (door-to-door, cold calling, presentations etc)
    • Creating and maintaining contact in the market place, and managing a database of all existing and potential outlets in their assigned territories
    • Linking the retail outlets to the wholesalers in their territories.

    Qualifications for the Graduate Marketing Trainee Job

    • 2-3 years of proven sales experience,
    • Track record of consistently over-achieving set targets
    • Familiarity with different sales techniques
    • Bachelor’s degree, preferably in marketing or diploma in marketing
    • Must have a certificate of good conduct

    Personal Attributes

    • A “go-getter” with a strong “can do” attitude.
    • Amazing communication, negotiation and interpersonal skills
    • Self motivated and driven
    • High levels of Integrity
    • Very passionate about consumers and customers

    Method of Application

    Applicants can send their CV and state the position applied for in their subject of the email to us via recruitment@r4kenya.com before 25th Feb 2017. Applicants currently staying in Nairobi are encouraged to apply.

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