• Career Opportunities at Independent Electoral and Boundaries Commission (IEBC) - 11 Positions

  • Posted on: 2 February, 2017 Deadline: 17 February, 2017
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  • The Independent Electoral and Boundaries Commission (IEBC) is an independent regulatory agency that was founded in 2011 by the Constitution of Kenya.

    Regional ICT Officer

     

    Regional ICT Officer Job Duties and Responsibilities

    • To provide first line support on all general and Commission specific software and hardware issues in the regions;
    • To communicate information on hardware and software issues to corporate ICT Services;
    • Solve regional ICT issues including remote access, emails and telephone;
    • To assist in the selection and disposal of redundant ICT Equipment;
    • To dismantle, move and reassemble ICT equipment as needed and transport ICT equipment to other sites as required;
    • Provide onsite technical support with hardware and software issues where needed, including travelling to other commission sites in their region of responsibility;
    • Provide ICT point of contact to all users and third parties for all regional ICT matters, and escalate to ICT at the
    • Headquarters issues that cannot be resolved locally;
    • To ensure the maintenance of a healthy, safe and secure working environment through ensuring compliance with health and safety requirements in relation to ICT; and
    • Implement information security at the regional level as directed by the ICT directorate.

    Qualifications and Experience for the Regional ICT Officer Job

    • Degree in Computer Science or any other equivalent qualification;
    • Full certification in Networks (e.g. CCNA, CCNP) or Microsoft Certification (e.g. Microsoft Certified Professional) required;
    • Basic hardware troubleshooting and maintenance strongly preferred;
    • Three (3) years of relevant industry experience in a busy organization;
    • Must be a team player, service oriented, eager to learn and pro-active, willing to develop initiatives and stress resistant;
    • Must be a resident of the Region he/she is applying for and must attach a copy of National Identity card.

    Integrity Clearance

    In addition to the qualifications set above, the applicants must further meet and get the following clearances:

    • Ethics and Anti-Corruption Commission (EACC).
    • Criminal Investigation Department (CID).
    • Kenya Revenue Authority (KRA).
    • Director of Public Prosecutions (DPP).
    • Chief Executive Officer, Higher Education Loans Board.
    • Professional bodies (where applicable) to which the applicant belongs eg LSK, ICPAK, AAK, IEK etc.
    • Credit Reference Bureau Africa Ltd or Metropol Credit Reference Bureau.

    Security Clearance

    All shortlisted applicants may be subjected by the Commission to a security clearance by National Intelligence Service (NIS).

    go to method of application »

    Regional Elections Coordinator

     

    Regional Elections Coordinator Job Duties And Responsibilities

    • Develop and oversee the implementation of regional strategies, work plans and budgets while ensuring the alignment of these activities to the overall Commission strategy;
    • Facilitate and monitor the delivery of effective and efficient regional election operation services including voter registration, voter education, electoral cycle execution, warehouse and logistics systems activities;
    • Develop accountability measurements, monitor the performance indicators at the regional and constituency levels and ensure the timely preparation of periodic reports;
    • Coordinate the voter registration, voter education and election operation processes at regional and constituency levels through ensuring the timely availability of the requisite resources;
    • Liaise with regional administrative and security official to facilitate all election activities;
    • Maintain a good public image for the commission at the regional constituency levels;
    • Liaise with commission secretariat to monitor regional political parties’ activities;
    • Coordinate all surveys/researches at both the regional and constituency level;
    • Coordinate the human resources and administration function at both the regional and constituency level;
    • Liaise with stake holders to delimit (mark boundaries), wards and constituency boundaries;
    • Coordinate and provide leadership to the Constituency Election Coordinators in the region;
    • Lead and mentor directorate staff both at the regional and constituency levels;
    • Coordinate the provision of administrative support services at the regional and constituency levels including procurement, maintenance, transport management, protocols and ensuring the safe custody of the
    • Commission’s assets;
    • Collate evidence related to the elections cases and coordinate conflict prevention and dispute resolution activities;
    • Provide logistics for voter registration for constituency levels and consolidate data for Headquarters for uploading Monitor voter registration programmes;
    • Conduct stakeholders meetings at regional level to monitor the electoral climate during electoral period;
    • Monitor voter education both at regional and constituency levels and feedback to the voter education and partnership directorate;
    • Maintain and secure election materials and equipment and carry out stock take on monthly commission assets;
    • Distribute election materials to constituency on need basis and in accordance to the electoral calendar;
    • Arrange for security for election materials, premises and warehouses in the region;
    • Provide administrative and logistical support services during the electoral period;
    • Facilitate the returning officers and formation of committee to plan the logistics of electoral operation in the respective region;
    • Forster public relations with stakeholders in the region to facilitate electoral operations in the respective region;
    • Compile stakeholders’ complaints, resolve minor conflicts prior to escalation and forward them to headquarters;
    • Monitor and report on political campaigns that are conducted in the region;
    • Supervise elections and electoral training in the region to build capacity on electoral operations and electoral conduct for staff; and
    • Prepare reports on electoral operations in the respective regions.

    Requirements for the Regional Elections Coordinator Job

    • Bachelor’s degree in Social sciences and related discipline from a recognized institution;
    • Post graduate qualification in the relevant field;
    • Project management skills;
    • Computer literacy;
    • Financial management Skills;
    • Knowledge of electoral frame work;
    • Planning and coordination skills;
    • Good negotiation skills;
    • 8 years of service in a comparable position from a reputable organization; and
    • Must hail from the Region he/she is applying for and must attach copy of National Identity Card.

    In addition to the qualifications set above, the applicants must further meet and get the following clearances:

    • Ethics and Anti-Corruption Commission (EACC).
    • Criminal Investigation Department (CID).
    • Kenya Revenue Authority (KRA).
    • Director of Public Prosecutions (DPP).
    • Chief Executive Officer, Higher Education Loans Board.
    • Professional bodies (where applicable) to which the applicant belongs eg LSK, ICPAK, AAK, IEK etc.
    • Credit Reference Bureau Africa Ltd or Metropol Credit Reference Bureau.

    Security Clearance

    All shortlisted applicants may be subjected by the Commission to a security clearance by National Intelligence Service (NIS).

    go to method of application »

    Project Coordinator

     

    Project Coordinator Job Duties and Responsibilities

    • Provide general leadership in the management of the Electoral Risk Management project;
    • Conduct quality control and analysis on all data generated in the Electoral Risk Management project;
    • Operational responsibilities;
    • Assist Manager Risk and Compliance in the design, planning and implementation of the project activities;
    • Provide Tool generated analytical reports and progress reports on electoral risk for use by the Commission decision makers;
    • Prepare the contractual documents in consultation with Commission staff relating to activities undertaken within the tool implementation exercise;
    • Assist recruitment and contracting of individuals and organizations engaged in the implementation of project related activities;
    • Conduct verification on accuracy of the project data and reports;
    • Actively integrate the inclusion of a gender perspective in all project related activities and present or represent the elections and conflict project when required to do so;
    • Provide the Manager Risk and Compliance with reports on emergence of electoral risks; and
    • Capacity building for Commission staff and partners on Electoral Risk Management, peace building and conflict management.

    Requirements for the Project Coordinator Job

    • Bachelor’s degree in Peace studies, Public Administration and Management, Development Studies,
    • International Relations or any other relevant field from a recognized institution;
    • Any relevant professional qualification in Risk or Conflict Management;
    • Project Management skills;
    • Disaster Management skills;
    • Communication and Report writing skills;
    • Proposal writing skills;
    • Computer literacy; and
    • 6 years of service in a comparable position from a reputable organization.
    • In addition to the qualifications set above, the applicants must further meet and get the following clearances:
    • Ethics and Anti-Corruption Commission (EACC).
    • Criminal Investigation Department (CID).
    • Kenya Revenue Authority (KRA).
    • Director of Public Prosecutions (DPP).
    • Chief Executive Officer, Higher Education Loans Board.
    • Professional bodies (where applicable) to which the applicant belongs eg LSK, ICPAK, AAK, IEK etc.
    • Credit Reference Bureau Africa Ltd or Metropol Credit Reference Bureau.

    go to method of application »

    Elections Coordinator

     

    Location: Tigania East, Kilifi South, Teso South, Msabweni, Lamu East & Marakwet East Constituencies

    Elections Coordinator Job Duties and Responsibilities

    • Provide management support, develop and oversee the implementation of strategies, policies, plans and budgets at the constituency level while ensuring the alignment of these to the regional and overall Commission strategies;
    • Ensure that election operation activities at the constituency level comply with internal controls and budget restrictions;
    • Ensure provision of administrative support services at the constituency level including distribution of election materials, transport management, implementation of security policies and protocols and ensuring the safe custody of the Commission’s assets;
    • Responsible for sound financial management and prudent use of all Commission funds at constituency level in line with commission’s financial policies;
    • Liaise with the Regional Election Coordinator to implement training programmes for registration and election officials at the constituency level;
    • Identify, inspect suitable polling, nominations and tallying centers;
    • Liaise with regional administrative and security officials at the constituency level;
    • Compile and certify the voters register for the constituency;
    • Undertake the verification and revision of voter’s register as required by law from time to time;
    • To liaise with political parties with respect to elections and related activities;
    • Develop accountability measures, monitor the performance indicators at the constituency levels and ensure the timely preparation of periodic reports; and
    • Perform any other duties as assigned by the Commission.

    Requirements for the Elections Coordinator Job

    • Minimum undergraduate degree from a recognized University;
    • A minimum of six (6) years working experience in management of public affairs;
    • Proven experience in results-based management, monitoring and evaluation or managing election process is an added advantage;
    • Must be computer literate. Good negotiation, planning and coordination skills;
    • Additional training, professional qualification and experience of fieldwork will be an advantage; and
    • Must hail from the constituency he/she is applying for and must attached a copy of National Identity Card.

    Integrity Clearance

    In addition to the qualifications set above, the applicants must further meet and get the following clearances:

    • Ethics and Anti-Corruption Commission (EACC).
    • Criminal Investigation Department (CID).
    • Kenya Revenue Authority (KRA).
    • Director of Public Prosecutions (DPP).
    • Chief Executive Officer, Higher Education Loans Board.
    • Professional bodies (where applicable) to which the applicant belongs eg LSK, ICPAK, AAK, IEK etc.
    • Credit Reference Bureau Africa Ltd or Metropol Credit Reference Bureau.

    go to method of application »

    Fleet Management & Security Manager

     

    Fleet Management & Security Manager Job Duties and Responsibilities

    • Develop and implement transport and logistics policies and procedures for efficient and timely service provision to meet the derived demand;
    • Implement and manage security measures to guarantee safety of premised assets and staff of Independent
    • Electoral and Boundaries Commission(IEBC);
    • Supervise and coordinate staff training for drivers on the latest transport and traffic regulations to ensure they are well equipped;
    • Develop cost effective fleet repairs, maintenance and fuel use for the Commissions’ fleet so as to ensure costs is monitored on a day to day basis;
    • Prepare and manage the transport and logistical budget for the Commission;
    • Prepare status reports on fleet travel and transport for the Commission’s assets and logistic planning;
    • Developing transport relationship inclusive of external transport providers that the Commission can use to increase capacity during peak times;
    • Monitoring transport costs for all fleet, fuel and repairs of vehicles;
    • Planning routes and load scheduling for the vehicles to mitigate for vehicle misuse;
    • Allocation of work to drivers as per the priority needs of the Commission staff for external meetings, regional assignments etc;
    • Overall responsibility for the safety and safe operations of the Commission’s fleet;
    • Custodian of Commission’s vehicle and equipment related documents;
    • Manage relations with external service providers in the maintenance of the fleet to ensure that the Commission receives value for money;
    • Carry out cost benefit analysis related to fleet and logistics operations in utilization of the Commissions resources; and
    • Appraise the staff in the transport unit in line with the scheme of service to ensure optimal performance of the fleet and logistics for high achievement on performance targets.

    Requirements for the Fleet Management & Security Manager Job

    • Bachelor’s degree in Public Administration, Business Administration, Human Resources or any other relevant field from a recognized institution;
    • Post graduate Diploma in Administration, Human Resources or any related field;
    • Computer literacy;
    • Financial management skills;
    • Security management skills; and
    • 8 years of service in a comparable position from a reputable organization

    go to method of application »

    Legal Officer - 2 positions

     

    Legal Officer Job Duties and Responsibilities

    • Support in the follow up on investigations and prosecution of electoral offenses and breach of electoral code of conduct;
    • Assist in the follow up on legal disputes and petitions to ascertain that they are handled effectively inclusive of the use of alternative dispute resolution mechanisms;
    • Draft statutory reports on the Commission to ensure that the activities of all directorates are in line with legal guidelines to protect the Commission from litigation liabilities;
    • Support in the drafts of legal and regulatory reform documents for dispute resolutions arising from nominations as per Article 88(4)(e);
    • Support in the follow up on hearings and determination of breach of electoral code of conduct by candidate and political parties;
    • Draft the publications of legal gazette notices through quality legal research and advice to the commission on legal reform;
    • Support in the drafts of contracts, leases and Memorandum of understanding(MOU) and agreements on behalf of the Commission;
    • Assist in the follow up on legal disputes including petitions, civil cases, employment and procurement cases;
    • Support in the draft of legal and regulatory reform proposals and preventive legal strategies; and
    • Assist in legal research and electoral reform to develop informed legal opinions and make strong legislative proposals.

    Requirements for the Legal Officer Job

    • Bachelor’s degree in Law from a recognized institution;
    • Post graduate diploma in law;
    • Member of LSK of good standing;
    • Knowledge of advocacy;
    • Knowledge of relevant legislation;
    • Good interpretation of the law;
    • Computer literacy;
    • Knowledge of electoral frame work; and
    • 3 years of service in a comparable position from a reputable organization.

    Integrity Clearance

    In addition to the qualifications set above, the applicants must further meet and get the following clearances:

    • Ethics and Anti-Corruption Commission (EACC).
    • Criminal Investigation Department (CID).
    • Kenya Revenue Authority (KRA).
    • Director of Public Prosecutions (DPP).
    • Chief Executive Officer, Higher Education Loans Board.
    • Professional bodies (where applicable) to which the applicant belongs eg LSK, ICPAK, AAK, IEK etc.
    • Credit Reference Bureau Africa Ltd or Metropol Credit Reference Bureau.

    go to method of application »

    Risk and Compliance Manager

     

    Risk and Compliance Manager Job Duties and Responsibilities

    • Develop risk management strategies and work plans to ensure high compliance levels in the Commission;
    • Put in place risk assessment plans to assess the Commission’s risk and compliance levels;
    • Monitor, evaluate and interpret risk facing the Commissioners and advice the Commission on measures and mitigate risk to be identified;
    • Ensure enforcement of risk, policies and compliance with regulatory and statutory guidelines;
    • Supervise and allocate work to staff in the department that report to this position;
    • Evaluate the operational procedures and processes in place to determine levels of risks and recommend corrective actions;
    • Assist the Commission staff to develop individual check list so as to minimize risk and ensure compliance;
    • Prepare departments work plan and ensure its implementation; and
    • Prepare the department’s procurements plan.

    Requirements for the Risk and Compliance Manager Job

    • Bachelor’s degree in Commerce, Economics, Business Administration, Actuarial Science, Political science or a relevant field from a recognized Institution;
    • Computer literacy;
    • Knowledge of budget skills;
    • Knowledge of professional standards;
    • Knowledge of legislation; and
    • 8 years of service in a comparable position from a reputable organization.

    Integrity Clearance

    In addition to the qualifications set above, the applicants must further meet and get the following clearances:

    • Ethics and Anti-Corruption Commission (EACC).
    • Criminal Investigation Department (CID).
    • Kenya Revenue Authority (KRA).
    • Director of Public Prosecutions (DPP).
    • Chief Executive Officer, Higher Education Loans Board.
    • Professional bodies (where applicable) to which the applicant belongs eg LSK, ICPAK, AAK, IEK etc.
    • Credit Reference Bureau Africa Ltd or Metropol Credit Reference Bureau.

    go to method of application »

    Administrative Assistant

     

    Admin Assistant Job Duties and Responsibilities

    • Oversee the general management of constituency office in the absence of the CEC.
    • Completing voter registration control sheets and control registers
    • Keep up to date statistics on voter registration exercise
    • Updating regularly and maintaining and updated register of electors and making sure it is always accurate
    • Checking that all electoral materials and equipment are in good working condition.
    • Assist the CEC in mapping of polling stations/registration centres
    • Assist in publicity of voter registration of voters, elections, inspection of the register and any other activity to be undertaken by the commission.
    • Quality control the work done by registration and polling officer on voter registration.
    • Receiving, distributing and maintaining an inventory of materials and equipment to registration centres in time.
    • Replacing lost and defaced voters cards with duplicate cards.
    • Assist in preparation of work plans, security plans, transport, and logistical plans.

    Requirements for the Admin Assistant Job

    • Minimum of a Diploma from a recognized institution
    • Minimum of C (plain) in KCSE or division II in KCE,
    • Must be Computer literate
    • Two(2) years working experience in a large organization,
    • Competent and confident in handling office records and processes
    • Must be a resident of the Constituency applied for and must attach a copy of ID card indicating that they hail from that constituency.

    Integrity Clearance

    In addition to the qualifications set above, the applicants must further meet and get the following clearances:

    • Ethics and Anti-Corruption Commission (EACC).
    • Criminal Investigation Department (CID).
    • Kenya Revenue Authority (KRA).
    • Director of Public Prosecutions (DPP).
    • Chief Executive Officer, Higher Education Loans Board.
    • Professional bodies (where applicable) to which the applicant belongs eg LSK, ICPAK, AAK, IEK etc.
    • Credit Reference Bureau Africa Ltd or Metropol Credit Reference Bureau.

    go to method of application »

    Warehouse Assistant

     

    Warehouse Assistant Job Duties and Responsibilities

    • Supervise and provide guidance and advice in areas pertaining to Supply Chain Management to officers working in the region,
    • Assist in warehouse procurement, preparation of procurement plans, market survey and research,
    • Issue/Dispose stores and equipment in accordance to the laid down procurement regulations and procedures,
    • Ensure proper record keeping of all stores/equipment in the warehouse and safe keeping of the same,
    • Prepare monthly and annual Supply Chain Management reports/returns.

    Requirement for the Warehouse Assistant Job

    • Diploma in Supplies Management or Procurement Management,
    • Two (2) years of relevant work experience in a large organization,
    • Membership to the KISM body
    • Be computer literate.

    Integrity Clearance

    In addition to the qualifications set above, the applicants must further meet and get the following clearances:

    • Ethics and Anti-Corruption Commission (EACC).
    • Criminal Investigation Department (CID).
    • Kenya Revenue Authority (KRA).
    • Director of Public Prosecutions (DPP).
    • Chief Executive Officer, Higher Education Loans Board.
    • Professional bodies (where applicable) to which the applicant belongs eg LSK, ICPAK, AAK, IEK etc.
    • Credit Reference Bureau Africa Ltd or Metropol Credit Reference Bureau.

    go to method of application »

    HR and Admin Director

     

    HR and Admin Director Job Duties and Responsibilities

    • Develop and ensure the implementation of human resource and administration strategies are in line with the Commission’s strategy;
    • Coordinate the reviews of the Secretariat’s organization structure and provide strategic advice on its appropriateness with regard to effectiveness and efficiency;
    • Contribute to the development of electoral reforms with regard to human resources including developing and overseeing the implementation of appropriate change initiative;
    • Advice the Commission on facilities management including a disposal policy and procedures;
    • Supervise, develop and mentor managers;
    • Develop accountability structures, supervise periodic reporting and projects and monitor the performance indicators for the Human Resource and Administration Departments;
    • Oversee the development of Human Resource plans in coordination with other directorates and departments;
    • Oversee the development of appropriate administration structure to ensure effective and efficient service delivery and value for money e.g. development fund; construction;
    • Ensure the Commission is adequately resourced by professional and competent personnel by implementing sound talent sourcing and retention programmes;
    • Advice the directorate on electoral operations on procedures and systems for recruitment and training of electoral operation officers;
    • Develop and inculcate a culture of performance management in the whole Commission;
    • Participate in management meeting and advice all other directorates on matters touching on human resource and administration;
    • Ensure the development and implementation of a fleet management system for the Commission e.g. vehicles, forklift;
    • Oversee the maintenance and safe custody of the Commission’s equipment and facilities;
    • Oversee construction of new office facilities and warehouse;
    • Ensure the development of capacity building plan, career progression paths in the Commission; and
    • Develop accountability structures, supervise periodic reporting and projects and monitor the performance indicators for the Human Resource and Administration departments.

    Requirements for the HR and Admin Director Job

    • Bachelor’s degree in Human Resources, Business Administration or Social Sciences from a recognized institution;
    • MBA in any management field;
    • Post graduate Diploma in Human Resource Management or Certified Public Secretaries;
    • Member of Institute of Human Resource Management or any other related Institution; and
    • 10 years of service in a comparable position from a reputable organization.

    Integrity Clearance

    In addition to the qualifications set above, the applicants must further meet and get the following clearances:

    • Ethics and Anti-Corruption Commission (EACC).
    • Criminal Investigation Department (CID).
    • Kenya Revenue Authority (KRA).
    • Director of Public Prosecutions (DPP).
    • Chief Executive Officer, Higher Education Loans Board.
    • Professional bodies (where applicable) to which the applicant belongs eg LSK, ICPAK, AAK, IEK etc.
    • Credit Reference Bureau Africa Ltd or Metropol Credit Reference Bureau.

    Method of Application

    Interested candidates are requested to submit their duly completed application together with up-to-date curriculum vitae, copies of certificates and testimonials, email and telephone contacts of three (3) referees who must be familiar with the candidates previous work experience. Applicants must indicate the Job title on the top left corner of the envelope.

    Those applying for constituency or Regional positions must also indicate the Region or Constituency on the top left corner of the envelope. Applications and supporting documents shall be:

    Hand delivered to the IEBC CEO/CS, 6th Floor, Anniversary Towers, University Way, Nairobi: and/or

    Send via Post Office to Independent Electoral Boundaries Commission (IEBC), P O Box 45371-00100, Nairobi, Kenya by 17th February, 2017

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