Career Opportunities at The Independent Policing Oversight Authority (IPOA) - 3 Positions

Ref: IPOA/HR/03/2017

Reports to the Senior Administrative Officer.

An officer at this level will be deployed in a registry or in an information resource centre and will be responsible for handling and processing records/information.

Records Management Officer Job Responsibilities

• Participating in the development the records management unit annual work plans and budgets;
• Contributing to the development of the records management policies, procedures and guidelines;
• Ensuring that mail and documents received are appropriately filed and marked to action officers;
• Compiling relevant records for use by various stakeholders;
• Supervising opening of files and file indexing;
• Ensuring security of information, files and documents;
• Up-dating and maintaining an up-to-date file movement records;
• Participating in the disposal of records;
• Undertaking classification and indexing of records, media conversion- scanning/microfilming;
• Champing the implementation of records management systems
• Any other duty that may be assigned from time to time by the Authority.

Qualifications for the Records Management Officer Job

• Bachelor’s degree in Records Management/Library Science/Library and Information or equivalent qualification from a recognized institution; and
• Served in the grade of Record Management Officer II for a minimum period of three (3) years;
• Diploma in any of the following disciplines:- Records/Information Management, Information/Library Science or equivalent qualification from a recognized institution;
• Certificate in computer applications skills; and
• Shown merit and ability as reflected in work performance and results

Required behavioural skills

• A candidate must be a person of integrity, demonstrate excellent interpersonal skills and be a team player;
• Demonstrate high ethical standards;

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Ref: IPOA/HR/02/2017

Reports to the Chief Executive Officer

Monitoring & Evaluation Officer Job Responsibilities

• Developing corporate strategies, policies and procedures for performance and monitoring;
• Developing and implementing performance monitoring and evaluation frameworks and tools;
• Undertaking corporate monitoring and evaluation of performance against the strategy and work-plans;
• Conducting policy analysis and identifying need for policy, procedural and legislative reforms;
• Developing, improving and recommending policies, procedural recommendations and program initiatives;
• Monitoring and reporting on the implementation of existing policies and procedural and legislative reforms;
• Preparing the bi-annual performance and annual reports;

Qualifications for the Monitoring & Evaluation Officer Job

• Must be a citizen of Kenya.
• Served for a minimum period of three (3) years in the grade of Senior Planning(Performance Monitoring and Evaluation) officer or nine (9) years in a comparable and relevant position in the Public Service or Private Sector;
• Bachelor’s degree in any of the following disciplines: Economics, Statistics, Mathematics, Project Management or equivalent qualifications from a recognized institution;
• Attended a Senior Management Course lasting not less than three (3) weeks from a recognized institution;
• Excellent computer application skills with expertise in Statistical packages; and
• Shown merit and ability as reflected in work performance and results.

Required behavioural skills

• A Candidate must be a person of integrity, demonstrate excellent interpersonal skills and be a team player;
• Strong managerial skills, including motivating, developing, coaching and leading teams;
• Demonstrate high ethical standards;
• Be an effective communicator with excellent negotiation and people leadership skills;

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Complaints & Legal Director Job Responsibilities

• Providing guidance in development and implementation of strategies, policies, plans, standards and procedures pertaining to complaints and legal services as per the Authorities strategic plan;
• Overseeing intake of all complaints and notifications;
• Developing and managing the complaints database;
• Leading and participating in major and complex legal assignments and projects;
• Supervising all mediation and alternative dispute resolutions;
• Ensuring authority is adequately represented in legal, civil and criminal court proceedings;
• Leading discussions and explanations of complex legal concepts and development processes, risks and opportunities with senior management, authority’s committees, stakeholders and/or partners;
• Overall responsibility of liaising with external agencies on all legal matters affecting the Authority;
• Organizing and maintaining data used to develop policy recommendations and reports and act as the Authority’s central reference resource on the same;
• Supervising, appraising, training and developing staff in the directorate; and
• Prepare statutory performance and annual reports.

Qualifications for the Complaints & Legal Director Job

• Must be a citizen of Kenya.
• Meets the requirements of Chapter six of the Constitution of Kenya.
• Served for a minimum period of three (3) years in the grade of either Head, Complaints/Legal or for a period of fifteen (15) years in Complaints and Legal services, five (5) of which must have been in a senior management level in the Public Service or Private Sector;
• A Bachelor’s degree in Law or equivalent qualifications from a recognized institution;
• A Master’s degree in any of the following disciplines:- Law, Business Administration, Public Policy development or equivalent qualifications from a recognized institution;
• Post graduate diploma in legal studies;
• Registered as an Advocate of the High Court of Kenya;
• Certificate in computer application skills;
• Demonstrated professional competence, integrity and capability in work performance; and
• Demonstrate experience in result based strategic planning, monitoring and evaluation as well as financial management skills;
• Certificate in either Corporate Governance or Strategic Leadership Programme lasting not less than (3) weeks from a recognized institution will be an added advantage.

Required behavioural skills

• A candidate must be a person of integrity, demonstrate excellent interpersonal skills and be a team player;
• Strong managerial skills, including motivating, developing, coaching and leading teams; and
• Demonstrate high ethical standards;