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  • Posted: Nov 17, 2017
    Deadline: Not specified
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    The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organisation founded in 1956 that works in more than 30 countries throughout the world.
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    Logistics Coordinator

    PURPOSE

    The Logistics Coordinator (LC) is responsible for all the procurement and logistic functions of Kenya Country Program in close collaboration with the field based procurement and logistics officers/assistants. S/he is responsible for ensuring compliance to DRC and donor procurement rules, regulations, inventory and asset management, systems and reporting and to supports the budget holders to ensure timely, responsible, cost effective and accurate use of funding. The LC is the most senior post holder in the procurement and logistics department of the Kenya Country Program.


    KEY RESPONSIBILITIES

    • Logistics Management
      • Implement sustainable logistics systems for the efficient and effective implementation in the area of operations following DRC’s Operational Handbook;
      • Liaise with the logistics and procurement staff in the field offices on all logistics issues to ensure that all bottlenecks and challenges to delivery and distribution are mediated and/or overcome
      • Coordinate the logistics activities across all field offices by being in support and close collaboration with the project staff and the support staff
      • Prepare and participate in assessments in new project areas
    • Procurement Management
      • Identify and plan the CO purchases beforehand based on a Country Master Procurement Plan in collaboration with all relevant staff
      • Provide support and work closely with the program/ project heads in developing procurement plans.
      • Plan and implement an effective purchase order management system at Field level and organize schedules for bulk and economical purchases
      • Monitor local supply sources and chains and optimize supply to the field locations
      • Ensure the quality of the supply chain process
    • Inventory/Asset Management
      • Ensure that the Country Office Master Asset register is up-to-date at all times
      • Provide regular inventory updates for the different items stored within the DRC warehouses/stores
      • Ensure proper warehousing, stock management, and control systems, including documentation and reporting
      • Plan and manage the stock supplies according to local constraints
    • Vehicle Management and Maintenance
      • Ensure regular maintenance on the different vehicles of the organization, setup appropriate maintenance contract with suppliers or ensure an appropriate repair process with local technicians
      • Ensure that the fleet management requirements are actioned on a monthly basis;
      • Handle transport contracts negotiation with suppliers and follow up
    • Reporting
      • Ensure monthly reporting systems are implemented across the field offices in line with DRC procedures for procurement, stock, vehicles and assets.
      • Review the monthly logistics reports for the field office and advise programmes where there are irregularities or areas of concern that need follow up.
      • Make proposals to the HoFA and field SMTs for the implementation and the improvement of logistic procedures at the field offices
    • Any other duties as assigned by management.

    QUALIFICATIONS & EXPERIENCE

    • Advanced degree in Logistics and Supply Chain strongly preferred with relevant professional certification
    • A minimum of 5 years in Logistics management experience in NGO environment, including significant field operations experience running both development and emergency programs
    • Substantial experience in logistics, including procurement, supply chain, fleet management & inventory
    • Ability to analyze information, evaluate options and to think and plan strategically
    • Excellent interpersonal, communication and presentation skills
    • Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies
    • Willingness and ability to travel extensively in country

    go to method of application »

    Livelihoods Officer-Microenterprise Development

    Job Purpose:

    With regards to the Livelihoods sector, DRC is specifically looking for a qualified individual with competencies in livelihood development, microenterprise development, VSLA training and implementation, a strong understanding of market systems, and a strong understanding of how to improve and add value to market chains. In addition to entrepreneurial trainings and the formation of VSLAs, the program envisions developing and strengthening value chains with products from the Kakuma and Kalobeyei camps, including hides and skins, handicrafts, and any locally grown agricultural products.

    Key Responsibilities:

    Programme Management, Development, Monitoring and Evaluation

    • Carry out participatory needs assessments and identify appropriate livelihood interventions to increase incomes for the local community and reduce poverty in Kakuma and Kalobeyei
    • Participate in periodic program review and planning meetings; and external meetings as often as requested by the Livelihoods Team Leader.
    • Ensure project staff adhere to CHS Principles in day to day project implementation; participate in CHS audits; support M&E plan.
    • Assist in developing livelihoods concept notes and proposals.
    • Coordinate field reporting: prepare technical internal and external reports.

    Coordination & Partnership

    • Serve as the liaison with stake holders and relevant Government of Kenya departments – from the location to divisional levels
    • Promote collaboration and synergy between the DRC, host community groups, and refugee groups in the Kakuma and Kalobeyei refugee camps.
    • Participate in the camp-level inter-agency Livelihoods Working Group;

    Budget Management

    • Supervise the budget expenditures, ensuring adherence to DRC financial procedures and donor requirements
    • Draft spending plans, procurement plans, and work plans based on activities and budgets.
    • Help to the draft livelihoods activity budgets.
    • Liaise closely with finances officer in the management of the livelihood activity budgets.

    Staff Management

    • Hold regular meetings with staff to plan and address any concerns and share feedback
    • Monitor and provide objective feedback related to staff performance, including completing staff performance evaluations to promote growth and professional development
    • Provide leadership and support to ensure staff well-being, i.e. monitor and manage stress management by providing regular opportunities for staff debriefing to address secondary trauma.

    Skills and Qualifications:

    • Must have a degree in Agribusiness management, Agricultural Economics, Entrepreneurship, Business Administration, or other livelihoods related disciplines;
    • Minimum 2 years’ experience setting up and implementing livelihoods or income generating projects preferably with an NGO in a refugee/IDP setting
    • Skills or training in basic book keeping or financial literacy is desirable
    • Prior experience working with local governments and stakeholders in implementation of projects
    • Ability to work independently and as part of a team; well organized, and able to prioritize multiple tasks.
    • Working knowledge of MS Office and other relevant computer applications,
    • Proven understanding of microenterprise / small business development including Start and Improve Your Business (SIYB) approach (ILO), VSLA / Groups Savings and Loan approaches,
    • Able to adapt to changing program priorities and emergency priorities that may arise
    • Strong self-starter, able to take initiatives.
    • Good planning and organizational skills coupled with problem solving capabilities
    • Hands-on community mobilization skills
    • Experience with hides and skins an added advantage
    • Experience in working in harsh climatic conditions and ability to communicate in any languages used in South Suda, the Great Lakes area, and / or Turkana will be an added advantage

    Method of Application

    Use the link(s) below to apply on company website.

     

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