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  • Posted on: 12 March, 2018 Deadline: 12 March, 2018
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    Data & Database Assistant


    Ref No 3218

    Duma Works is recruiting for a Data and database assistant for one of our clients in Nairobi. The hiring company is a non- profit firm that deals with farm produce to ensure food security in Africa. 

    Contract duration/type: 1 year with annual extensions expected


    Objective 1: Prepare manageable annual and seasonal reporting plans and target sheets for field staff and VBAs (Village Based Advisors)

    Key activities & responsibilities to achieve this objective:

    • Understand master reporting work plan and individual project/program reporting work plans and milestones expected for each project/ program and data assistant work plans
    • Understand relevant parts of data indicator sheets
    • Work with Reporting & Evaluation Coordinator to translate master reporting work plan encompassing all program deadlines, and into individual work plans for each data assistant to ensure that data from field reaches office with adequate time so that it can be processed in time for program quarterly reports. This may involve staggering of reporting from different projects/ networks/ counties to manage workflow of the reporting/data team
    • Translate data assistant work plans to individual target sheets for each RC, ARC, NC and VBA in each area for each year and each season
    • Provide each field staff and the relevant Monitoring Officer with target sheets and ensure they understand what they are responsible for achieving on monthly/seasonal/quarterly/annual basis.

    Objective 2: Ensure monthly collection, input, compilation and storage of data and update field staff and Reporting and Evaluation Officer on progress against plans and targets

    Key activities & responsibilities to achieve this objective:

    • Ensure field staff understand what the target sheets mean in terms of their activities and responsibilities (so that the data they report is compliant)
    • Distribute correct reporting forms to field team and ensure they are completed correctly and submitted on time;
    • Confirm and verify accuracy of data in the reports received from the field staff, and Contacts preparers of monthly reports documents to resolve questions, inconsistencies, or missing data
    • Liaise with the admin/ logistics to get update of farm inputs sent to the field, so that the Coordinators in the field can provide up to date reports on dissemination, sales and input use
    • Be aware of the critical importance of meeting program targets with clean and accurate data (falsifying records to meet targets is unacceptable under any circumstances and constitutes fraud)
    • Keep a routine follow up (weekly/monthly/quarterly – depending on activity type) with field staff (typically NCs / ARCs / RCs) of program activities (as specified in work plans – e.g. vaccinations, veg/tree nurseries, field days, small pack dissemination, logbook completion);
    • Summarize data accurately and generate good quality data summaries backed up with supporting evidence (that meet donor criteria) in advance of reporting deadlines for review/finalization
    • Update each Field Coordinator (RC/ ARC/ NC) on progress against targets on a monthly and quarterly basis, including disaggregation by VBA;
    • Provide weekly and monthly updates to Reporting & Evaluation Officer on progress of each network against targets along with early warning of challenges, delays or forecasted failures or over-achievements; ensuring that the data coming in is being updated in soft copy tracking systems (database(s)),
    • Make monthly updates to records of presence/ absence of each VBA along with locations, GPS positions, ID numbers, signatures and related bio data. Summary of number of VBAs (and gaps in information) to be provided to Reporting & Evaluation Coordinator on a monthly basis;
    • Store data (hard and soft copies) in clear organised manner that is findable and searchable on request. Each member of the Reporting Team should be able to find any and all data on request within a short time.

    Objective 3: Submit well-compiled data summaries and supporting evidence to Reporting and Evaluation Officer ahead of deadlines

    Key activities & responsibilities to achieve this objective:

    • Generate statistical and data summaries and submit to Reporting & Evaluation (and other members ofthe team including Business Development, Program coordinators) as requested
    • Respond to inquiries regarding entered data as requested and maintains accurate and up-to-date data.
    • Update the Reporting & Evaluation Officer on reports received from Coordinators, so that they can be cross referenced with their target achievement.
    • Liaises with the Communication team in ensuring that posters or learning materials needed in the field are printed and laminated and dispatched to the field on time.

    Internal Relationships

    • Reporting and Evaluation Coordinator
    • Communications Officer
    • Program coordinators/officers
    • Field staff
    • Monitoring officers

    Reporting Responsibilities (which reports/documentation does this role produce)

    • Data summaries
    • Statistical reports
    • Reports received and missing from field staff (summaries/dashboards)


    • Secondary school certificate, B or higher
    • Computer training certificate (MS Office programs)
    • Diploma or certificate not required but desirable.
    • Quick and accurate typist
    • Intermediate + MS Excel skills
    • Good communication skills
    • Excellent computer/information system skills, including resource management system
    • Attention to detail and accuracy, organizational skills
    • Good team player
    • Able to work at a high pace without constant supervision
    • Database experience
    • Interest in well-being of farmers in Kenya/East Africa, including direct personal experience of farming.

    Digital Marketing Manager


    Ref No 3279
    Duma Works is recruiting a Digital Marketing Manager. The hiring company is a Kenyan based company premiering in financial & consumer technological products like never seen before in Africa.

    About the Role

    We are looking for a Digital Marketing manager, who can solely take ownership of building and maintaining the digital presence, and also focus on online user acquisition.


    Content Marketing + SEO + PR (including Link Building)

    • Own all digital properties of the business, including but not limited to website, blog, social pages, landing pages, PR articles etc. — includes community management on social channels
    • Should have working knowledge of (or ability to learn very quickly on the job) tools necessary for content creation and publishing — blogging platforms, canva, typorama, slidesnack, animoto, powtoon etc
    • Outreach for free PR, which can help us get more visibility in the appropriate target audiences
    • Working knowledge of on-page / off-page SEO is a plus
    • Will be responsible for making sure all content related to the company on the web is updated, streamlined, and is aligned to our communication objectives
    • Will be responsible for gradually building the content marketing channel as a significant traction channel for the business

    Influencer Marketing

    • Strategise and execute campaigns with influencers, on an ongoing basis
    • Will be responsible for clearly outlining campaign objectives, and then efficiently achieving them
    • Gradually build (paid and free) influencer networks for the business, basis our communication objectives and target audiences

    Performance Marketing — Paid Social + GDN + Affiliate Marketing

    • Paid digital marketing will be a secondary focus, done on-demand basis
    • Primary traction channels to be used are facebook ads, GDN, and any other affiliate marketing channels with significant and appropriate audience networks — prior experience with FB ads and GDN will be a big plus
    • Will be responsible for clearly outlining campaign objectives, and then efficiently achieving them


    • Young and sharp individual with a highly relevant and high-growth experience of 2-4 years in a digital marketing role
    • Having a hands-on approach is a must.The candidate should have the capability to stretch themselves and individually handle content creation and publishing (across channels), manage influencer networks, and run paid digital campaigns when necessary
    • A strong desire and capability to learn
    • Highly impact/ result driven
    • Strong analytical capabilities to analyse outcome of every marketing activity or campaign executed, and continuously improve efficiency of our marketing effort.
    • Should have a strong desire to own the outcomes of all our digital marketing efforts, stay abreast and keep experimenting with new and growing marketing channels, and grow personally as a digital marketing expert.

    Other Requirements

    • Proven work experience as a Digital marketing strategist or Digital marketing manager
    • Demonstrable experience with SEO
    • Experience implementing and optimizing Google Adwords campaigns
    • Experience extrapolating data using excel modelling
    • Solid knowledge of web analytics tools like Google Analytics
    • Hands on experience with online marketing tools and practices
    • Excellent verbal and written communication skills
    • Strong analytical and project management skills
    • BSc degree in Marketing, Advertising or relevant field

    Truck Driver


    Duma Works is recruiting a Truck Driver. The hiring company is a reputable agribusiness firm that imports and distributes fruits and vegetables across East Africa.The company is looking for an experienced truck driver (Class B, C & E) to serve their logistics department in a safe and timely manner.

    The driver will be delivering our fruits and vegetables to various customers in the country and needs to be articulate, professional, and polished.


    • Transport goods to and from Warehouse and distribution centers to Customer Premises
    • Inspect vehicles for mechanical items and safety issues and report problems to Logistics Department
    • Follow the given routes and meet delivery schedules
    • Document and log periods and kilometers spent driving
    • Comply with truck driving rules and regulations (size, weight, route designations, parking and break periods) as well as with company policies and procedures
    • Issue a delivery report at the end of the day
    • Collect and verify delivery instructions
    • Report defects, accidents or violations
    • Monitor and report on service dates, insurance and license renewal dates
    • Maintain the vehicle in a clean and roadworthy state
    • Ensure that the vehicle is fueled and submit the fuel receipts to Logistics Department


    • At least 5 years of proven work experience as a truck driver (Class B, C & E)
    • Valid truck driving license (Class B, C & E) from AA Kenya.
    • Ability to drive long hours
    • Ability to drive a manual truck
    • Extensive knowledge of applicable truck driving rules and regulations
    • No recent moving or driving violations
    • Good knowledge of roads in Kenya
    • Adaptability and foresight to handle unexpected situations (traffic, weather conditions etc)
    • Minimum Educational Qualification: KCSE
    • Valid Police Clearance Certificate.

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