Ongoing Recruitment at Postal Corporation of Kenya Staff Pension Scheme

Job Description

A vacancy has arisen in the position of the Manager Pensions Administration and ICT. The Board of Trustees are looking for a highly competent, passionate and self-driven individual to head the ICT and Pensions Administration Department of the Scheme, a key department in discharging the mandate of the Scheme.

The Position

Reporting to the Scheme Administrator, the role is responsible for day to day Administration of the Scheme including the Management of the ICT Systems and Infrastructure.

Key Responsibilities

• ICT Role
  • User administration (setup and maintaining user accounts)
  • Installation and configuration of systems software
  • Create a backup and recovery policy and ensure backups are tested.
  • Update system as soon as a new version of OS and application software is available.
  • To ensure that ICT Services meet the highest standards of accessibility.
  • Implement the policies for the use of the computer system and network
  • Setup security and user rights policies for users.
  • Ensuring that the scheme website is updated to reflect current information.
  • Formulation of ICT policies and procedures
  • Safeguarding the computer systems i.e. hardware and software and related licenses.
• Pensions Administration Role
  • Ensure that the Scheme receives a detailed schedule showing the breakdown of contributions and the total amounts and the same are updated in the member accounts.
  • Keep member records and ensure details of changes in members’ salary, redundancies, retirement, withdrawals and entry of new members are kept and updated.
  • Calculation of members’ and dependents’ benefits in accordance with the Trust Deed and Rules.
  • Provide requisite inputs such as data on the payment of benefits and contributions received to the Accounts Department for purposes of preparing Scheme Accounts.
  • Preparation and issuance annual statements for scheme members.

Minimum Requirements

• Bachelor’s degree in Business Information Technology or related discipline
• Certification in MS-SQL or related Query Language
• Experience in working with Microsoft Dynamics Nav
• At least Five (5) Years’ experience in the Pensions Industry
• A master’s degree in a related field will be an added advantage

Personal Attributes

• Strong Leadership and Supervisory Skills,
• Committed team player with customer focus
• Excellent Interpersonal & communication skills, cogs
• Reliable & Dependable
• High integrity levels
• Effective time management
• Attention to details

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Job Description

A vacancy has arisen in the position of the Administrative Secretary. The Board of Trustees are looking for a highly competent, passionate and self-driven individual for the Position of the Administrative Secretary.

The Position

Reporting to the Scheme Administrator, the role is responsible for day to day Secretarial and Administrative functions of the office of the Administrator.

Key Responsibilities

• Provide efficient secretarial and office management services.
• Receiving and attending to Visitors
• Handling staffing matters such as leave and medical claim management
• Making travel arrangements for Staff and Trustees.
• Preparation of Board Minutes and Board room meeting venue.
• Receiving and dispatching correspondences.
• Organizing and Supervising refreshments during meetings
• Keeping office imprest for day to day running of the office.
• Handling incoming and outgoing calls and directing them accordingly.
• Managing the info e-mail account and directing correspondences to the relevant office/officer
• Managing the diary of the Scheme Administrator

Minimum Requirements

• Diploma in Business Management
• Proficiency in use of Microsoft Applications
• At least three (3) Years’ experience in a similar field

Other Requirements

• A Bachelor’s degree in a business related field will be an added advantage
• Customer care certification

Personal Attributes

• Interpersonal relations
• High level of Integrity
• Numerical ability
• Detail oriented
• Patient, honest and dependable
• Takes initiative