Latest Jobs at Union Logistics

To carry out direct sales management to help increase sales of Union Logistics products and services in accordance with agreed business plans.

Responsibilities

Sales

• Work towards retaining existing customers and winning incremental revenue from them.
• Help draw up proposals, agreements and other documentation for customers in liaison with the operation’s team.
• Preparing quotations for:
  • Air, sea, road, imports and exports worldwide.
  • Local and international projects and tenders.
  • Conducting regular sales visits to customers; producing and sharing follow up reports.
• Assist in preparing customer profiles; folders for quotations submitted; and files for follow up in order to maintain an up to date database.
• Assist in preparing monthly sales reports to the Accounts Department for the purpose of determining market share and profitability, related to profit sharing agreed with global partners as per agreements.
• Collaborating with internal departments to provide excellent customer service at all times.
• Running regular customer feedback surveys, and sharing the results to drive service improvements.
• Maintaining a proactive and collaborative approach to problem solving for customers.
• Maintaining a close liaison with the Operations Department to support them in maintaining a close relationship with customers.
• Collaborating with the Operations Department to develop right solutions for customers; and guide shippers on any special shipments that involve high risks, lengthy documentation and special customs procedures.

Sales Management

• Sourcing for rates from partners and in liaison with Business Development Manager and/or Sales Manager preparing winning offers to clients.
• Maintaining the quotation log and giving monthly reports with analysis of results.
• Following up on each and every quote submitted and filling the feedback.
• Assisting in preparing new collateral materials to support business development efforts.
• Assisting in preparing and submit all tenders quotes and thereupon make effective follow ups till tender is converted into actual profitable business.
• Assisting in maintaining ISO certification and updating when required together with the QMR.
• Assisting in liaising effectively with ULL and Group Associates in the Region to develop mutual business opportunities. Achieving real growth on all products and services offered by ULL in East Africa, South Sudan, Rwanda and Burundi.
• Assisting in creating effective SOPs between ULL and its global network partner Rohlig with a view to developing a seamless partnership and increasing mutual business.

Qualifications

• A minimum 3 years experience in the Logistics sector
• Holding recognised qualifications in Freight Forwarding.

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Duties and Responsibilities:

Shipment Documentation.

• Confirmation/verification of received shipment documents.
• Advising on additional information /documents required.
• Confirmation of invoices to ensure values tally with customs valuation for similar items.
• Confirmation and advice on HS Codes to be used for IDF/ entries.
• Ensure documents in files are correct and in order.

Shipment Declaration

• Applying IDF on the KENTRADE System.
• Registering customs entries for all regimes- Export, Imports, Warehousing, Transit and Transshipments.
• Preparing the required clearance documents for Port Clerks.
• Follow up with KRA, Kentrade and other government agencies for approval of entries, IDFs and other permits respectively.
• Advising company and clients in respects to declarations.
• Ensure timely resolving of declaration issues with authorities.
• Attend meetings and forums especially those related to Customs Documentation.

Cargo Payments

• Giving clients estimates of duties and taxes if required.

Bonds

• Assist on preparation of bonds registration and cancellation documents.

Operations

• Ensure forwarding clerks have all required documents for clearance of cargo at KPA, CFS & KRA.
• Tracking shipments and updating customers on arrival information.
• Assist to sort out any tariff dispute by the custom officers during clearance and clarification on declaration in case it’s required.
• Follow up with the port staff for clearance of goods and advise the transport department on the same.
• Advise the Operations and sales team on the customs procedures, clarifications, duty tariff codes that might be required by the client.
• Advice management on correct and most preferred course of action to overcome technicalities that may arise in declaration or clearing operations so as to help realize growth.

General (Others)

• Be conversant with the general forwarding office administration roles such as filling.
• Timely submission of daily, weekly and monthly Declaration Report to Operations Manager.
• Any other duties assigned by the Management from time to time.

Qualifications

• EACFFPC/KRATI/KESRA Certification
• Single Window, TRADEX and KENTRADE with vide usage of TRADEX and KENTRADE.
• At least 3 years of experience.
• Experience and full understanding of Air freights and Sea Freights clearance procedures.
• Excellent knowledge of KENTRADE, TRADEX, ASYCUDA and TANCIS online systems.
• Excellent Interpersonal & Communication Skills.
• Attention to details
• Ability to work long and strenuous hours.