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  • Secretary at Janta Kenya

  • Posted on: 12 April, 2019 Deadline: 13 April, 2019
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  • Our client in the real estate industry is looking to recruit a Secretary to join their dedicated team.

     

    Secretary

     

    Responsibilities

    • Typing and responding to emails and any enquiries and making use of email system (Outlook)
    • Company administration
    • Managing service providers (internet, office-cleaning etc.)
    • Co-coordinating car usage
    • Develop and implement simple office procedures
    • Creating and maintaining an orderly environment in the Head Office to facilitate productivity
    • Ability to multitask
    • Greet customers and direct them to the appropriate departments or individuals.
    • Maintain general company record systems and filing systems.
    • Organise, paperwork and scan it for digitalization
    • Keep and maintain office diary and follow appointments as diarized.
    • Arrange meeting room and conference facilities Schedule also attend meetings, create agendas and take minutes
    • Order and maintain stationery and equipment
    • Use content management system (CMS) to maintain and update website
    • Arrange in-house and external events.
    • Preparing completion documents for customers who have completed plot payment for the purposes of Title processing.
    • Alert customers when their documents are ready for collection
    • Present Titles and relevant documents to clients.
    • Send weekly messages to clients via advantas
    • Screen documents and set up conference calls and take messages

    Qualifications

    • A distinction in Secretarial Studies (KNEC) certificate preferred.
    • Events organization skills/project management.
    • Minimum of 2 years’ clerical experience in a busy environment preferably in real estate.
    • Excellent organization and diarizing skills
    • Ability to write business letters and documentation in good business English.
    • Knowledge of specific software programs, including Word, Excel, Adobe Acrobat etc
    • Experience maintaining and prioritizing a manager’s calendar
    • Exceptional verbal communication skills

    Method of Application

    If qualified kindly send your CV to vacancies@jantakenya.com clearly indicating “Secretary” on the subject line by 13th April 2019.

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