Human Resources Business Support Assistant at World Food Programme (WFP)

This position is open to qualified Kenyan candidates.

Female candidates in particular, are encouraged to apply.

Duties and Responsibilities

The HR Assistant is expected to perform a range of HR tasks to support the effective functioning of a client-focused and strategy oriented HR Unit and will play a specific role as an integral part of the recruitment team.

Under the direct supervision of the HR Officer (Deputy) the HR Assistant will be responsible for the following tasks;

• Provide assistance to hiring managers on the selection and recruitment of staff, ensure consistent and high quality HR services are delivered to clients;
• Answer queries and provide guidance on HR Somalia’s recruitment procedures and various established selection processes, techniques and check lists;
• Receive and review recruitment requests, verify that supporting documentations to initiate the recruitment process are in order;
• Draft Vacancy Announcements and advertise them through the agreed networks and WFP E-recruitment online system;
• Receive, analyse and screen candidate’s applications though the WFP Corporate E-recruitment system based on the pre-screening criteria and benchmarks provided by the hiring unit;
• Assist in coordination and organization of written tests and interviews both in Nairobi and Somalia;
• Prepare recruitment related reports including interview reports;
• Check and maintain with accuracy the Roster database and recruitment files;
• Perform other duties as required.

Minimum Qualifications

• Education: Completion of secondary school education. A post-secondary certificate in Human Resources/or Administration is required.
• Experience: At least three years of progressively responsible support or secretarial work experience including at least two years in the field of human resources (ideally in Recruitment) or other related field.
• Language: Fluency in both oral and written communication in English.
• Knowledge: Knowledge of general HR administrative work practices and methods, gained through relevant technical training and experience. Ability to monitor and record personnel files and documentation in an organised manner and in line with compliance standards. Familiarity with and experience on competency based interviews is an added advantage.