Administation & Logistics Volunteer at Handicap International (HI)

Administation & Logistics Job Responsibilities

Logistics Functions

• Ensuring the logistic functions serve project needs in accordance with HI procedures by:
• Participating in the raising of Purchase Service Requests (PSR) by adhering to the laid down commitment of expenditure procedures for review by the Field Administrator
• Ensuring all purchase files are properly kept and they contain all necessary support documentation
• Implementation of the equipment and stores management and maintenance to ensure proper monitoring and usage
• Supporting the monitoring of fleet of vehicles and monitoring the proper usage of the log book and the monthly report sheet.
• Liaising with the Field Administrator for follow up with the logistics team in Nairobi to report on site activities, plan of purchases and/or any other issues that need to be managed from Nairobi.

Administration

• Support in the implementation of front office functions

Expected Outcomes

• Efficiency in the logistics office
• Proper and efficient usage of the fleet of vehicles
• Proper adherence to laid down procedures and deadlines Effective filing of logistical documents
• Understanding of the functioning of the administration and logistics department

Duration and Location of Internship

• The volunteership is for a period of three months renewable for a further three months subject to performance. He/she will only be receiving a daily meal and transport allowance of Kshs. 700 per working day ( Monday to Friday), paid once a month in advance.
• No other benefits are attached to this position thus accommodation and/or other costs of upkeep shall be borne by the Volunteer.
• The volunteer will be based in Kitale.

Requirements for the Administation & Logistics Job

• Diploma in Purchasing and Supplies and/or any other relevant field with practical experience in a busy logistic office for a period of at least 2years
• Preferably at least 2 years’ experience working with an International NGO
• Should possess organization skills, team player, attention to details and cost conscious
• The Volunteer is to comply with the Staff regulations for HI Kenya Somalia Programme