Administrative Assistant at Skye Planners Limited

Duties

• Assist in writing effective admin documents including letters, minutes, memos, contracts, proposals, reports, presentations and undertake full quality assurance to ensure that they conform to our company standards
• Organize and schedule meetings and appointments for the management team
• Handling all calls, message recording and communicate in a timely manner
• Check deadlines on incoming requests and put preliminary work in play
• Incharge of petty cash and reconciliation of receipts
• Process purchase orders, prepare payments by verifying documentation, and process disbursements prior to the deadlines
• Raise invoices and follow up on payments
• Maintain upto date and accurate supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, report any defects and co-ordinate repairs
• Maintaining and updating database for service providers and clients
• Manage and update all social media platforms for the company and related ventures
• Maintain up-to-date employee leave records
• Responsible for confidential and time sensitive material
• Provide general support to visitors
• Oversee and supervise the work of tea girl/office cleaner
• Ensure the office and equipment is properly cleaned and well maintained
• Perform overall administration work including filing of documents, photocopying, printing among others
• Provide support to the team including event planning tasks
• Undertake any other duties assigned by the supervisor

Education, Skills and Experience

• Business related Bachelors/Diploma holder preferred
• Computer/IT proficiency
• Minimum of I year experience in a busy environment
• Attention to detail
• Excellent oral and written communication skills
• Proactivity and ability to multitask
• Excellent administrative and organization skills
• Basic Accounting skills
• Problem solving skills