Operations Assistant at Wisen HR Services

Location: Westlands, Nairobi

Job Description

Our client, a retail and distribution company, is looking for a competent Operations Assistant to to oversee the company’s ongoing operations and procedures.

Be the company’s second-in-command and responsible for the efficiency of business. Reporting to the Managing Director (MD), you will maintain control of diverse business operations to secure the functionality of business to drive extensive and sustainable growth. Must have excellent people skills, business acumen and exemplary work ethic.

Responsibilities

• Provide support to the field teams in receiving and dispatching orders
• Support the MD with daily clerical tasks and represent them when not available
• Co-ordinate and ensure timely submission of departmental reports to the MD and Board
• Compose and type regular business correspondence
• Coordinate office activities (cleaning, staff welfare, etc)
• Prepare Board papers and follow up on meetings
• Schedule and keep track of employee appraisals
• Ensure that office policies are adhered to (e.g. employee reporting times)
• Nurture a strong value system and culture thereby creating a great place to work for employees
• Ensure compliance with labour laws to avoid offences and penalties
• Develop, implement and improve office policies and procedures

Qualifications

• Degree in Business Administration, Accounts or related field
• Proven work experience as an Operations Assistant, Office assistant or relevant role
• Excellent business writing skills (letters, email,memos etc)
• Proficient in MS Office
• Strong organization skills with a problem-solving attitude
• Outstanding communication and interpersonal abilities
• Solid knowledge of office procedures