HR Officer at Norwegian Refugee Council

General responsibilities

• Comply with NRC’s HR policies and procedures
•  Assist in the implementation of the organization policies and procedure
• Provide support in recruitment processes, including advertisements, filling applications, inviting candidates, organizing interview venues etc.
• Update staff records and files, including contracts, leave, medical, appraisals, etc.
• Generate monthly records and reports such as staff lists, leave and other HR statistics
• Process and follow up claims for medical cover and insurance including payment facilitation.
• Prepare staff contributions to relevant statutory bodies (social security, pensions etc.
• Set and Manage HR archive/filing and support on other emerging administrative issues
• Support the HR Coordinator on training processes.

Specific responsibilities

• Assist in preparing the national staff payroll
• Assist in training and capacity building arrangement.
• Provide administrative support for staff welfare programs/activities
• Ensure clearance of staff including final dues payments
• Support the HR Coordinator in ensuring the smooth recruitment, appointment, motivation and retention of a high performing NRC Kenya program staff.
• Manage new staff onboarding process; schedule inductions with various departments and follow up to ensure new staff is properly inducted before starting work
• Handle Administrative functions of HR such as filling and ensuring all the personnel documents, Code of Conduct forms and other personnel information are filed properly in both electronic and hardcopies.  Printing of staff IDs, managing leave applications such as annual leave & sick leave etc.
• Support and follow up on staff performance management timetable. Responsible for receiving and compiling Work and Development training needs and sharing this with HR Coordinator. Support in other Learning and Development related tasks.
• Responsible for registering new National employees in to the NRC People system and respond to day to day queries related to the system.
• Provide support during National staff separation and documenting this process
• Keeping track of the monthly staff list & updated organograms and ensuring preparation of Kenya Country Office monthly report and submit timely to HR Coordinator.
• Ensure compliance with Kenya Labour Laws (Employment Act 2007, OSHA, WIBA, NITA, NSSF, NHIF etc)
• In liaison with HR Coordinator ensure tax remittance and other related returns to ensure compliance.
• Liaising with Administrative and logistics departments in booking HR related training facilities and departmental supplies/stationaries
• Any tasks as delegated by the line manager

Professional competencies:

• Bachelor’s degree in Human Resource Management or Higher Diploma in Human Resource management with 5 years of experience
• Documented results related to the position’s responsibilities
• Experience working with payroll & remittances in either Regional office/head office is an added advantage.
• Experience from working with HR in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Knowledge about own skills/profile
• Must be a member of IHRM
• Good knowledge of English both written and verbal

Context related skills, knowledge and experience:

• Interpersonal skills
• Good communication skills
• Accurate and keen to detail
• Highly approachable, trustworthy Confidentiality.

Apply Before :02/24/2022, 10:23 AM

Position is open for Kenyan Nationals only