Manager, Records Management Services at Mwalimu National Sacco

GRADE 8- MNS/HR/11/2021 (1 POST)

Job Description

Duties and responsibilities at this level will entail:-

• Developing, reviewing and implementing the records management policies, manuals, procedures, guidelines, strategies and standards in line with the overall corporate plan;
• Ensuring safe custody of Society’s members records;
• Ensuring effective and efficient management of the Registry operations;
• Initiating appraisal and disposal of files/documents
• Ensuring proper coding of member files for easy retrieval;
• Ensuring proper and accurate maintenance of members records;
• Managing incoming and outgoing mails and cheques;
• Ensuring members’ queries are handled and resolved in the shortest time possible;
• Devising appropriate systems to ensure proper control in the movement of files;
• Establishing and maintaining records management systems;
• Identifying and communicating potential risks to records;
• Facilitating automation of records management system; and
• Ensuring security of information, documents, files and equipment.
• Overseeing implementation of ISO and Quality Management Systems in the Section;
• Coordinating preparation of the sectional annual budget and work plans;
• Coordinating preparation of sectional monthly performance reports;
• Managing the Individual and sectional performance targets; and
• Overseeing the training, development and performance of staff in the Section.

Job Specifications

For appointment to this grade, an officer must:-

1. Have served in the grade of Asst. Records Manager for a minimum period of three (3) years;
2. Have a Bachelor’s degree in any of the following disciplines:- Information Science; Records Management and Information Technology; Archives and Records Management or any other equivalent qualification from a recognized institution;
3. Have a Masters in any of the following disciplines:- Information Science; Records Management and Information Technology; Archives and Records Management; Information Science; Computer Science; Information Systems; or any other equivalent qualification from a recognized institution;
4. Have a Certificate in Senior Management Course from a recognized institution;
5. Be a Member to a relevant professional body;
6. Be Proficient in computer applications skills; and
7. Have demonstrated high degree of professional competence, administrative capability required for effective planning, direction, control and coordination of Records Management services.