Purchasing Officer at Accor

Job Description

• Assist with re-ordering & receiving
• Inform relevant departments upon arrival of goods on the receiving bay.
• Each receipt of goods or services must be posted in the Material Controls System against respective Purchase Order.
• Receiving Agent must stamp and sign every invoice against which goods being received.
• All goods must be received on receiving bay, Receiving clerk must put receiving stamp on the invoices for the deliveries received. 
• Answer all queries from supplier and delivery personnel.
• Spot check on vehicle temperature to ensure that delivery of fruits & vegetable is done.
• Ensure that all receiving for the day is posted prior to the end of the day and Daily Receiving Report is generated.
• Purchasing Officer must attach all invoices with approved purchase order and receipt invoice generated from the computer system.
• Purchasing Officer must arrange all invoices for the daily receipt in the same sequence order as of the Daily receiving Report. Receiving Agent must initial that report to state that he has completed this task.
• Ensure that weighing scales are calibrated every quarter and separate file is being maintained for calibration certificate.
• After proper approvals issue the Purchase Order to the supplier and follow up for the delivery of goods or services.
• Ensure that all HACCP requirements are complied with and related documentation is properly filed to the reviews of the authorities.
• Ensure that proper operating standards are adhered to in the areas of purchasing, receiving, store and goods issuing.
• Maintain vendor performance file to ensure the consistency in quality and service.
• Assist in coordinating the monthly stock take with appropriate Department Managers.

Qualifications

• At least 3 years’ experience in a similar role
• A diploma/degree in Purchasing or Supplies management
• Hospitality Background is an asset.
• Must be computer literate with effective communication skills and an excellent command of written and spoken English.