Senior Assistant Office Administrator at County Government of Kericho

KCPSB/2023/28  

Duties and Responsibilities 
Duties and responsibilities at this level will entail: 

• Taking oral dictation; managing office; 
• Word and data processing; 
• Operating office equipment; 
• Maintaining office diary, 
• Appointments and travel itineraries;
• Attending to visitors/clients; 
• Handling telephone calls; 
• Co-ordinating schedules of meetings; 
• Ensuring security of office records, equipment and documents including classified materials; 
• Maintaining an up-to-date filing system in the office; 
• Establishing and monitoring procedures for record keeping of correspondence and file movements; 
• Preparing responses to simple routine correspondence; managing office protocol and etiquette; 
• Supervising office cleanliness; 
• Managing petty cash; 
• Ensuring security, integrity and confidentiality of data; and 
• Undertaking any other office administrative services duties that may be assigned. 

Requirements for Appointment 

For appointment to this grade, an officer must have: 

• Served in the grade of Assistant Office Administrator I or Senior Office Administrative Assistant for a minimum period of three (3) years; 
• Diploma in Secretarial Studies from the Kenya National Examinations Council; 

OR 

• Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects: 
  • Shorthand III (minimum 110 w.p.m.); 
  • Typewriting III (50 w.p.m) Computerized Document Processing III; 
  • Business English III/ Communication II; 
  • Commerce II; 
  • Office Practice II; 
  • Office Management III/Office Administration and Management III; 
  • Secretarial Duties II; 

Certificate in Public Relations and Customer Care course lasting not less than two (2) weeks from the Kenya School of Government or any other recognized institution; 
Certificate in Computer Application from a recognized institution; and 
Shown merit and ability as reflected in work performance and results.