Career Opportunities at Kenyatta International Convention Centre

KICC 5

Ref. KICC/SPOA/2018

The Principal Office Administrator reports to the Chief Executive Officer and is responsible for the overall secretarial services and management for Executive office.

Roles

• Using e-office to research and process data;
• Operating office equipment;
• Attending to visitors/clients;
• Handling telephone calls
• Handling customer inquiries and complaints;
• Coordinating schedules of meetings and appointments;
• Taking minutes, coordinating travel arrangements
• Ensuring security of office records, equipment and documents, including classified materials; ensuring security, integrity and confidentiality of data
• Establishing and monitoring procedures for record keeping of correspondence and file movements
• Maintaining an up to date filing system in the office
• Preparing responses to routine correspondence
• Managing office protocol and etiquette and
• Managing petty cash

Job Requirements

For appointment to this grade, an officer must:-

• Have served in the grade of Chief Office Administrator for a minimum period of six (6) years;
• Bachelor’s Degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution; OR
• Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution;
• Certificate in Secretarial Management Course lasting not less than three (3) weeks from Kenya School of Government or any other recognized institution
• Certificate in Senior Management Course lasting not less than four (4) weeks from a recognized institution;
• Certificate in Computer Applications from a recognized institution;
• Fulfill the requirements of Chapter Six of the Constitution; and
• Demonstrated professional competence in management of office; and administrative services.

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KICC GRADE 4

Ref. KICC/PA/2018

The Principal Finance & Accounts reports to the Manager Finance & Accounting and is responsible for monitoring and evaluating laid down systems, preparing management accounts and reconciliation.

Duties

• Monitoring and evaluating the laid down systems and make recommendations for improving the financial systems;
• Tracking the utilization of capital and operational expenditure against the approved budget and report on the same;
• Confirming the accuracy and completeness of accounts receivables (invoicing, receipting, banking and reconciliations) and reporting on the same as appropriate;
• Identifying and report to the Manager, Finance of any identified incidences of non-compliance with laid down financial systems and financial risks facing the Corporation;
• Liaising with other Departments so as to ensure that financial and related regulations are complied with and where applicable give procedural guidance including dealing with any staff enquiries on any payment related matters;
• Preparing of management accounts and end of year financial statements as well as timely submission of annual financial statements of accounts;
• Reviewing and coordinating accounts analysis and reconciliations (including bank reconciliations) on a daily basis;
• Coordinating the payment of suppliers of goods and services and ensure that Suppliers are paid promptly and deal with any supplier related enquiries
• Reviewing the payroll and effect accurate salary payments
• Preparation and reconciliation of credit reports
• Ensuring provision of accurate timely reliable financial information;
• Organizing and coordinating responses to audit queries.
• Compliance with the laid down corporations laid down policies and procedures

Job  Requirements

For appointment to this grade, an officer must have:

• Served in the grade of Senior Accountant or in a comparable for a minimum period of six (6) years and (3)years of which should have served in a senior position.
• Bachelors degree in Commerce (Accounting or Finance option) or its equivalent;
• Master’s degree in any of the following: Commerce, Accounting, Business Administration, Finance or their equivalent qualification from a recognized Institution
• A management course not lasting less than four (4) weeks from a recognized institution
• Membership to the Institute of Certified Public Accountants of Kenya (ICPAK) as a CPA(K) in good standing
• Effective communication and interpersonal skills.
• Proficiency in the usage of recognized computer accounting software and common office applications
• Fulfilled the requirements of Chapter Six of the Constitution.

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JOB GRADE KICC 4

Ref. KICC/PCSO/2018

The Principal Compliance Officer reports to the Planning Manager and is responsible for quality assurance.

Duties

• Implementing of quality assurance policies and procedures in the Corporations;
• Managing Departmental internal processes for compliance with the quality management system;
• Coordinating Quality Management Representative functions in the Corporation;
• Undertaking sensitization of staff on awareness of customer requirements to comply with set standards
• Guiding the implementation of risk management function in the Corporation
• Ensuring that document processes comply with the required standards;
• Determining, negotiating and agreeing on in-house quality procedures, standards and specifications;
• Preparing and ensure implementation of Corruption Prevention plan and strategies
• Preparing and submitting in a timely manner periodic reports to the Corporation;
• Coordinating internal audits and follow-up audits;

Job Requirements

For appointment to this grade, an officer must have:-

• A minimum period six of (6) years relevant work experience three (3) of which should have been at the level of senior officer
• A minimum period five of (5) years experience in ISO or other Quality Management System Training
• Management Course lasting not less than four (4) weeks iv. Certificate/ training (not less than four (4) weeks in Risk Management
• Bachelors Degree in Business, Strategy, Social Science or related field from a recognized institution
• Masters Degree Business, Social Science or related field from a recognized institution
• Membership to Institute of Risk Management, ISACA
• Have a diploma or its equivalent qualification in Quality Management Systems (QMS) from a recognized institution
• Proficiency in computer applications
• Fulfilling the requirements of Chapter Six of the Constitution

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JOB GRADE KICC 4

Ref. KICC/ PRO /2018

The Principal Research Officer reports to the Planning Manager and is responsible for developing and implementation research plans, initiatives, monitoring any developments in the research area and work out how it may affect the organization.

Duties

• Developing and implementing research and development plans, procedures and techniques
• Assisting management and internal clients to understand the results and implications of research and development initiatives
• Interpreting the results of research reports and recommend new products or services based on research analysis
• Providing advice on research and development options available to the organization
• Monitoring any developments in the research area and work out how these may affect the organization
• Publishing results of significant research projects in various Marketing journals and periodicals
• Developing and implement knowledge management and knowledge sharing framework in the corporation
• Designing and implement performance monitoring system to ensure organization’s objectives and ensure targets are met
• Preparing departmental quarterly and annual performance reports
• Coordinating Annual Corporate performance contract evaluation exercise
• Coordinating the development and implementation of departmental annual business plans
• Cascading the Corporate performance Contract to the Directorate and departmental levels
• Monitoring and evaluate implementation of the KICC Directorates’ and departmental performance contracts

Job Requirements

For appointment to this grade, an officer must have

• A minimum period six of (6) years relevant work experience three (3) of which should have been at the level of senior officer
• Bachelors Degree in Economics, Strategy, Marketing, Business Administration or any other related field from a recognized institution
• Masters Degree in Economics, Strategy, Marketing, Business Administration and any other related field from a recognized institution iv. Certificate in Monitoring and Evaluation course
• Management Course lasting not less than four (4) weeks vi. Proficiency in computer applications
• Fulfilling the requirements of Chapter Six of the Constitution

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JOB GRADE KICC 4

Ref. KICC/PPO/2018

The Principal Planning Officer reports to the Planning Manager and is responsible for developing and implementation performance contracts, research plans, initiatives, monitoring and evaluation.

Duties

• Developing and implementing research and development plans, procedures and techniques
• Assisting management and internal clients to understand the results and implications of research and development initiatives
• Interpreting the results of research reports and recommend new products or services based on research analysis
• Providing advice on research and development options available to the organization
• Monitoring any developments in the research area and work out how these may affect the organization
• Publishing results of significant research projects in various Marketing journals and periodicals
• Developing and implement knowledge management and knowledge sharing framework in the corporation
• Designing and implement performance monitoring system to ensure organization’s objectives and ensure targets are met
• Preparing departmental quarterly and annual performance reports x. Coordinating Annual Corporate performance contract evaluation exercise
• Coordinating the development and implementation of departmental annual business plans
• Cascading the Corporate performance Contract to the Directorate and departmental levels
• Monitoring and evaluate implementation of the KICC Directorates’ and departmental performance contracts

Job Requirements

For appointment to this grade, an officer must have:-

• A minimum period six of (6) years relevant work experience three (3) of which should have been at the level of senior officer
• Bachelor’s Degree in Economics, Strategy, Marketing, Business Administration or any other related field from a recognized institution
• Master’s Degree in Economics, Strategy, Marketing, Business Administration and any other related field from a recognized institution iv. Certificate in Monitoring and Evaluation course
• Management Course lasting not less than four (4) weeks
• Proficiency in computer applications
• Fulfilling the requirements of Chapter Six of the Constitution

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JOB GRADE KICC 2

Ref. KICC/ DO /2018

The Director Operations reports to the Chief Executive Officer and is responsible for providing strategic leadership and advice to ensure optimal utilization and management of the Corporations resources in the functional areas of technical services, events, customer service and housekeeping.

Job Requirements

• Initiate the development and review of Operations guidelines
• Coordinate the implementation of the Operations guidelines
• Identify, prioritize and coordinate the corporation’s operations projects
• Develop long term and short term Plans for various operations programs /projects, and achieved agreed target in line with the corporations strategic Plan
• Provide capacity building in the operations areas in line with the KICC’S Knowledge and talent management strategies
• Support various divisional and departmental interfaces to improve overall Corporation performance efficiency as a Market-led organization.
• Initiate interventions aimed at refurbishing and modernizing the KICC in terms of room, layout/floor plans as per client’s requirements
• Ensure that the Convention as an Asset is maintained.
• Ensure optimal utilization of the facility.
• Ensure proper safety measures are put in place at the Convention Centre.
• Ensure preservation of the architectural heritage at the convention Centre.
• Ensuring customer satisfaction for business events clients.

Requirements

For appointment to this grade, an officer must have:-

• A minimum period of ten (10) years relevant work experience five (5) years’ should be in a management position.
• Bachelors Degree in Hospitality or any other equivalent qualifications from a recognized institution
• Masters Degree in Hospitality or any other equivalent qualifications from a recognized institution
• Professional qualification and membership to a professional body where applicable
• Certificate in Management Course lasting not less than four (4) weeks from a recognized institution.
• Proficiency in computer applications.
• Fulfill the requirements of Chapter six of the Constitution;

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JOB GRADE KICC

Ref. KICC/ DCP /2018

The Director, Corporate Planning reports to the Chief Executive Officer and is responsible for initiating and leading strategic process for the development and implementation of long-term, medium and short term plans. The director is also responsible for monitoring and evaluation of corporate performance and coordination of the risk management framework.

JOB SPECIFICATION

• Initiating the development of the long, medium and short term corporate strategies and Plans
• Coordinating implementation of the KICC Strategic Plan by use of the Balanced Scorecard
• Coordinating implementation of Risk Management framework in the organization
• Providing the platform for planning in the organization
• Coordinating Corporate research on all matters in the organization
• Overseeing the management Quality management system in the Corporation
• Coordinating preparation and implementation of Corruption Prevention plan and strategies
• Coordinating Monitoring and Evaluation of the Corporation’s performance;
• Coordinating the identification of performance contracting targets and annual work plans
• Initiating the corporation’s business process re-engineering in the Corporation
• Providing overall leadership to the directorate and be in charge of all the functions of the directorate

PERSON SPECIFICATION

For appointment to this grade, an officer must have:-

• A minimum period of ten (10) years relevant work experience three (3) years’ should be in a management position.
• Bachelors Degree in Economics, Strategy, Marketing, Business Administration or any other related field from a recognized institution
• Masters Degree in Economics, Strategy, Marketing, Business Administration and any other related field from a recognized institution
• Be a member of Kenya Institute of Management (KIM), Institute of Risk Management, ISACA
• Leadership course lasting not less than four (4) weeks
• Proficiency in computer applications
• Fulfilling the requirements of Chapter Six of the Constitution

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JOB GRADE KICC 3

Ref. KICC/ DCM /2018