Careers at U.S. Embassy to Kenya

Major Duties

Force Protection Program Responsibilities (70%)

• FPD Kenya is a regional entity covering the entire country and travel will be required to cover Force Protection (FP) responsibilities throughout Kenya to other international locations. FP responsibilities will include, but not be limited to personnel protection, investigative assistance, liaison, coordination, and arranging and attending meetings or conferences with very senior, high-level host nation officials (government, police, military, etc.) to include senior officials within the diplomatic community.
• Additionally, incumbent will conduct security assessments, vetting of personnel working with or supporting U.S. DoD etc. Responsible for directing, implementing, coordinating, and overseeing a major segment of the FPD program wide including; TDY/In-Transit Forces Support, Liaison, Security Assessments and updates, Exercise and Training Support, Arming and Investigations Support.

 Financial Duties (20%)

• Responsible for developing, implementing, monitoring, and managing the FPD budget – annual budget estimate of more than U.S $500K. Monitor spending and ensure FPD is on track to execute all fiscal year (FY) funds during each FY.  

Information Systems Management (10%)

• Responsible for operation of assigned computer systems and databases to include E-2, MyServices, ILMS, Ariba, and others as required. Reviews open-source media outlets as well as daily messages for any/all information pertinent to force protection related matters. Analyze information and discern which reports need to be shared with FPD Chief for further review/dissemination. . Incumbent will input relevant information in FPD databases. Maintain and update all other relevant databases as requested/required.
• NOTE: This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform duties as assigned by the FPD management.

Qualifications and Evaluations

Requirements:

• All selected candidates must be able to obtain and hold a:
• security certificate; or Public Trust  security clearance. 

Education Requirements:

• Two years college studies are required.

Evaluations:

• You will be evaluated against the qualifications and requirements in this vacancy announcement. 
• You may be asked to complete a pre-employment language or skills test.
• You must complete the application form and provide the required documents.  Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed.  If you fail to submit a complete application, then your application may be disqualified for this position. 

Experience:

• Five years administrative experience. Experience using spreadsheets with demonstrated basic accounting skills and experience analyzing information to identify job related content is required. Must have experience  within U.S. Embassy and/or international organization or multinational organization.
• Deadline- 04/11/2026

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Duties

The Protocol Clerk position is located within the Protocol Unit, which supports the Executive Office. The Protocol Clerk provides comprehensive administrative and logistical support to the Protocol Unit, working closely with the Senior Protocol Assistant and two Protocol Assistants to ensure the smooth execution of official events and adherence to diplomatic standards.

Administrative duties (100%)

• Customer Service Support: Greets and assists visitors and callers, providing clear guidance or directing inquiries to the appropriate staff within the Protocol, Executive Office, or other sections,  
• Protocol Correspondence: Prepares, formats, and processes diplomatic notes, invitations, letters, and routine protocol correspondence in accordance with Mission and Department of State standards, 
• Documentation Management: Receives, logs, tracks, and archives all incoming and outgoing correspondence, ensuring accurate filing in both paper and electronic systems, 
• Event and Meeting Logistics Support: Assists with administrative preparations for official events, including compiling guest lists, tracking RSVPs, preparing name cards, menu cards, and seating materials. Coordinates scheduling and delivery of protocol materials, supplies, and event items to residences or representational venues. Provides onsite administrative support at the Chief of Mission Residence (CMR), Deputy Chief of Mission Residence (DCMR), and other venues during receptions, dinners, and high-level events,  
• Visitor and Dignitary Support: Escorts visitors and dignitaries within the Mission and to event locations, ensuring they receive accurate instructions and support,  
• Office Administration and Supply Oversight: Monitors and replenishes expendable protocol supplies such as gift bags, invitation cards, holiday cards, envelopes, name tents, and drafting sheets.
• Note: This position description in no way states or implies that these are the only duties.

Qualifications and Evaluations

• All selected candidates must be able to obtain and hold a:

Qualifications:

Experience:

• Minimum two (2) years of prior work experience in administrative support, customer service, office coordination, or event-related logistics in a professional setting.

Deadline-  04/08/2026

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Duties

• Manages or assists with a variety of human resources functions at post, primarily in support of Locally Employed (LE) Staff services.  Duties may include, but are not limited to personnel actions, performance management, training, recruitment, awards program, and SIV.  Other duties include, but are not limited to:
• Basic administration of the medical/life insurance program/s for LE Staff at post. Updates lists of eligible dependents/spouse for medical/life insurance provider, as appropriate. Processes worker's compensation claims/forms and maintains records/files.
•  Maintains post's training program for LE Staff as per the allocated budget for each fiscal year on courses administered through Foreign Service Institute (FSI) or other various training institutes. Provides assistance with finding relevant courses, schedules and logistical arrangements for workshop participants. Ensures compliance with post training policy. 
• Basic administration of the Local Social Security program for eligible LE Staff including new hires and separating employees and ensures payroll deductions for participants are deposited. Ensures employees receive maximum benefit entitlement from the program.
• Prepares required paperwork for supervisors to complete Employee Performance Report (EPR) for their subordinates. Reviews completed EPRs for adherence to policy. Prepares Within Range Increase (WRI) actions where appropriate. Refers delinquent EPRs to supervisor for follow up. Provides basic procedural guidance regarding EPR and performance management. Merit Based Compensation (MBC) Program: Ensures supervisors complete Annual Work Plans (AWPs), Mid-Year Discussions (MYDs), and Employee Performance Reports (EPRs) within policy guidelines.
• Keeps track of evaluation reports and follows up on all outstanding reports; when necessary, prepares notification letters at the end of year to staff about their rewards, prepares memo to the Front Office listing all delinquent evaluation reports. Prepares spreadsheets and discussion papers/ad hoc reports as necessary. Conducts briefings/workshops/presentations to educate Mission staff on issues and processes such as performance management policy or other HR program.
• Evaluate data and generate reports and statistical data for the HR section.
• Drafts cables, HR correspondence such as letters, memos, simple management notices, etc. Creates and maintains electronic OPFs. Manages files in accordance with USG retention and destruction guidelines. Assists HR team with projects, as required. Maintains OPS and personnel actions.  Review PSA's annually.  Assist with other areas of Human Resources as needed.

Education Requirements:

• Completion of a minimum of two years of general college studies is required.

Experience:

• Minimum two (2) years of experience in human resources, finance, or office administration is required.

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Duties

• Reports to various sections throughout the Embassy, providing intermittent administrative assistance as needed. 
• As directed by Section Chiefs, duties include administrative functions: i.e. draft correspondence, diplomatic notes and demarches; type reports and cables; prepare briefing books and talking points; answer telephones and screen calls; take accurate messages; meet and escort visitors and work crews; sort and distribute mail; organize and maintain paper and electronic filing systems; schedule and take notes at meetings' schedule appointments; and perform other administrative support functions. 
• Works directly under the supervision, direction of the section chief and indirectly reports to the SHRO or DHRO.

Qualifications and Evaluations

Experience: 

• Two years' experience in Administrative and clerical office experience is required.

Education Requirements:

• A High School Diploma is required.

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Basic Function of the Position:

• Under the direct supervision of a Consular Officer the Consular Associate is assigned a wide range of responsibilities in the American Citizen Services (ACS) Unit, Nonimmigrant Visa (NIV) Unit, Immigrant Visa Unit, and/or Fraud Prevention Unit (FPU). 
• The jobholder may provide consular services to U.S. citizens, conducts non-adjudicatory visa processing, and assists in investigation and validation studies. Incumbent also handles correspondence with the public, attorneys, U.S. and host governments, Congress, and other parties. Must be able to secure and maintain a Secret level security clearance. 

Qualifications and Evaluations:

EXPERIENCE:

• Minimum of three years of office administrative experience is required with at least one year of consular experience.
• OR
• Minimum two years of office administration (FP-07 (Training Level)).
• Or
• One year of office administration (FP-08 (Training Level)).
• Note that preference will be given to filling this position at the full performance level.  

Education Requirements:

• EDUCATION: Completion of High School is required.