Careers at U.S. Embassy to Kenya

Duties

• The Communication Infrastructure Support (CIS) Engineer is responsible for the engineering and designing of various communication systems for Mission Nairobi. The incumbent actively installs, maintains, repairs, and cables Embassy telephone equipment, including programming the CS1000 telephone and CallPilot systems, as well as the Cisco Unified Communications Manager (CUCM) and Unity messaging Connection.
• Additionally, the incumbent is responsible for designing, installing, maintaining, and repairing Post’s seven radio networks. They maintain equipment for the radio network, such as digital repeaters, handheld radios, base stations, antennas, and mobile radios. The incumbent supports the unclassified networking infrastructure at several locations, including the main Chancery, Acacia, OAK, Chief of Mission Residences (CMR), and Deputy Chief of Mission Residences (DCMR), including OpenNet, Non-Enterprise Network (NEN) switches, routers, and a firewall.
• The incumbent manages microwave point-to-point networks across 7 Local Area Network (LAN) tail sites throughout the city. The CIS engineer works closely with the Mission’s Internet Service Providers (ISP) across 20 Wide Area Networks (WAN) circuits, actively monitoring service degradation and troubleshooting connection issues while maintaining the maximum possible uptime. They collaborate with ENM, ITSC, and other Washington program offices to configure VPN devices, troubleshoot network latency, monitor line availability, and client switch configurations. The incumbent also assists the Audio-Visual technicians with infrastructure setups and running high-profile meetings utilizing sound mixers, wireless microphones, and camera equipment.
• Frequent interactions with end-users are necessary as the CIS engineer analyzes user requests, provides technical guidance, and suggests appropriate solutions for various issues. Additionally, Procurement will often ask the incumbent to assist with technical evaluation of hardware and software requested for various agencies throughout the Mission. When called upon, the incumbent may also be required to travel to support other missions in the region.

Qualifications and Evaluations

Requirements:

• All selected candidates must be able to obtain and hold a security clearance. 
• All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam. Selected candidate must be able to begin working within a reasonable period of time upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Education Requirements:

• A University degree in Computer Science, telecommunications, information systems or a similar technical field is required.
• Please address this factor in your ERA application under Education.

Evaluations:

• You will be evaluated against the qualifications and requirements in this vacancy announcement. 
• You may be asked to complete a pre-employment language or skills test.
• You must complete the application form and provide the required documents.  Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed.  If you fail to submit a complete application, then your application may be disqualified for this position. 

Qualifications:

Experience:

• The incumbent must have three (3) years of relevant experience in the three disciplines of Radio, Telephone, and Data network infrastructure at a level comparable to Tiers 2 and 3 support.
• Deadline: 04/13/2026

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Duties

• This position provides multimedia and digital content services at Mission Nairobi, supporting a variety of departments with high-quality visual media, design, and digital production. This role encompasses the full spectrum of content creation, from creating professional-grade documents and graphic design materials to delivering high-volume outputs for reports, newsletters, and presentations.
• The Graphics Designer/ Print Shop (Reprographics) Operator utilizes advanced software tools, including Microsoft Publisher, Illustrator, and Adobe Cloud, to produce business materials such as business cards, brochures, booklets, and posters. Additionally, the Operator oversees digital photography and graphic design for official purposes, producing high-quality images for identification cards, official documentation, and other formal requirements, while using tools like Adobe Lightroom to enhance photo quality. The role also includes maintaining and operating photography equipment, ensuring all content meets professional standards.
• The reprographics Operator manages the setup, configuration, operation, and maintenance of multimedia equipment such as copiers, printers, scanners, and cameras, ensuring uninterrupted service through software updates, troubleshooting, and first-level maintenance. They are responsible for equipment setup, equipment maintenance, equipment software updates, procurement, time and attendance recording and yearly ICASS workload compilation.
• Graphic and Document Design: Provide document and graphic design services using Microsoft Publisher, Adobe Illustrator, and Adobe Creative Cloud to create business cards, brochures, posters, and more, ensuring alignment with brand guidelines.
• Digital Conversion: Convert hard copy documents into electronic formats (PDF, JPEG, etc.) for easy storage, sharing, and archiving.
• Workflow Optimization: Streamline project workflows to improve collaboration, reduce turnaround times, and ensure efficient content production. 
• Efficient Equipment Operation: Operate imaging and studio equipment, ensuring proper functionality and adherence to operational procedures.
• Software Installation and Configuration: Install and configure necessary software for equipment functionality, ensuring it meets user requirements.
• Equipment Setup and Configuration: Set up copiers, printers, scanners, cameras, and studio equipment to ensure smooth operation and readiness for users.
• Software and Firmware Updates: Keep all software and firmware, such as Adobe Suite, copier firmware, and camera editing software, up to date to enhance performance, security, and access to new tools and features.
• Adobe Cloud Utilization: Use Adobe Cloud products, including Adobe Lightroom, to enhance and optimize digital photo output.
• Photography Equipment Management: Operate and maintain photography equipment such as digital cameras, backdrops, tripods, ink toners, and photo paper rolls to ensure smooth operations.
• Official Photography Production: Capture high-resolution digital photos of Mission Staff and Eligible Family Members (EFMs), providing professional photography and graphic design services for official purposes such as ID cards, passports, and formal documentation.
• Comprehensive Activity Logging: Maintain detailed and accurate records of all Media Production and Content Creation activities, including the specifics of incoming and outgoing faxes, ensuring all data is systematically captured for reporting purposes.
• ICASS Billing Support: Ensure that logs are precise, complete, and aligned with International Cooperative Administrative Support Services (ICASS) billing requirements, facilitating transparent and accurate cost allocation for services rendered. 
• Inventory Management: Maintain stock of essential materials (paper, toner, laminates, etc.) to support continuous production and avoid shortages.
• Specialized Material Procurement: Source high-quality and specialized media, including photo paper, plotter paper, and graphic design materials for diverse projects.
• Photography and Studio Supplies: Ensure availability of backdrops, lighting, ink, and photo paper to support professional photography services.
• Software and License Management: Oversee procurement and renewal of licenses for Adobe Creative Cloud and other essential digital production software.

Note: This position description in no way states or implies that these are the only duties to be performed by incumbent. The incumbent will be required to perform other duties as assigned by the agency.

Qualifications and Evaluations

Requirements:

• All selected candidates must be able to obtain and hold a: security clearance. 
• All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam. Selected candidate must be able to begin working within a reasonable period of time upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Education Requirements:

• Completion of secondary school is required, with mid-tier computer skills essential for proficient use of digital tools, software, and multimedia platforms. A solid understanding of common office applications and design software is preferred.
• Please address this factor in your ERA application under Education.

Evaluations:

• You will be evaluated against the qualifications and requirements in this vacancy announcement. 
• You may be asked to complete a pre-employment language or skills test.
• You must complete the application form and provide the required documents.  Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed.  If you fail to submit a complete application, then your application may be disqualified for this position. 

Qualifications:

Experience:

• Three years of administrative/ clerical experience is required. The incumbent must demonstrate prior experience with computers, along with a solid understanding of multimedia production and digital media content creation processes is required.

Deadline: 04/13/2026

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Duties

• The Press and Media Coordinator works under the direct supervision of the Public Diplomacy Officer SCC/Media) or PAO designee. The position has no supervisory responsibilities. Monitors Kenyan press and media coverage of issues of importance to the U.S. Identifies and advises Mission leadership on strategies for promoting accurate, balanced Kenyan press and media coverage of U.S. foreign policy and American interests; correcting misinformation; and countering disinformation. Builds productive relationships with press and media professionals in person and online.

Major Duties

Press and Media Engagement Operations (60%)

• Designs and implements press and media activities for the Mission to promote balanced and informed coverage of U.S. policy, respond to breaking stories, correct misinformation, and counter dis-information.
• Recommends and organizes Mission initiatives to engage effectively with the press and media, whether in response to Kenyan coverage, or to initiate dialogue on specific issues. Assesses the news cycle for best timing of media interactions, specific points to be made (or not made), the appropriate protocol level, and other means for conveying information on- or off-the-record

Strategic Planning (20%)

• Develops and recommends strategies for Mission engagement with Kenyan press and media. Analyzes media’s audience, geographic reach, political tendencies, and credibility. Recommends priority engagement with outlets that reach audience groups of greatest importance to Mission priorities.
• Recommends media engagement strategies for the Ambassador and other Mission leadership, based on analysis of individual skill, language ability, portfolio, experience, and expertise. Cultivates professional relationships with key media outlets and journalists, editors, and commentators for optimal coverage of U.S. and Mission priorities.

Intra- and Interagency Coordination (10%)

• Advises Mission colleagues on how best to promote U.S. policy positions with press, media, and online outlets, to maximize accurate and balanced coverage. Coordinates press and media engagement for all Mission agencies, and advises Mission personnel on optimal press and media strategies for judicial, legal, consular, economic, political, cultural, military, and other issues.
• Recommends Mission press and media responses to sensitive issues, in coordination with Department public affairs offices. Represents the PD Section at internal meetings to contribute press/media analysis to Mission strategies and events. Coordinates with the Strategic Content Coordination team to repurpose press and media guidance for non-press/media audiences.

​​​​​​​Administrative Functions (10%)

• Budgeting and Financial Resources: Prepares, manages and tracks annual budgets for press and media related activities, and contributes to the overall PD Tools , in consultation with the Resource Coordination unit. Grants: Serves as Grants Officer Representative (GOR), if required, for press and media training grants/cooperative agreements, with responsibilities as indicated in Delegation of Authority letter.  General: In coordination with the Resource Coordination team, maintains office records and files, and ensures that press and media activities and initiatives are recorded in PD Tools and contact databases as needed. 
• Note: Job holder will perform other related duties as assigned.

Qualifications and Evaluations

Requirements:

• All selected candidates must be able to obtain and hold a: [HR DELETE THE OPTION THAT DOES NOT APPLY]
• security certificate; or Public Trust security clearance. Education Requirements:
• A university degree in Journalism, Communications, International Relations, Political Science, Economics or closely related is required.Evaluations:
• You will be evaluated against the qualifications and requirements in this vacancy announcement. 
• You may be asked to complete a pre-employment language or skills test.
• You must complete the application form and provide the required documents.  Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed.  If you fail to submit a complete application, then your application may be disqualified for this position. 

Qualifications:

Experience:

• A minimum of four years of progressively responsible experience in a media outlet, think tank, university, NGO, international organization, foreign embassy, government office or corporation is required, with responsibility for public relations, public affairs, journalism, communications, marketing, managing public relations, outreach events, press conferences, and other media interactions as significant parts of the job.
• Deadline: 04/13/2026

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Duties

• Incumbent is responsible for reporting and maintaining records of time and attendance, pay, benefit, leave and allowances for mission staff of all agencies subscribed to payrolling services through ICASS. Coordinate scheduled periodic payments for LE staff insurance plans to the relevant host government agency and assist the main timekeeper in performing liaison support duties as applicable.
• Serves as a voucher examiner for review, verification and processing of education allowance tuition invoices and related employee claims.
• As the assistant to the main timekeeper, incumbent is responsible for timely execution of the Mission’s bi-weekly time & attendance (T&A) reporting and submission which account for over $50 million of payroll expenses annually in Nairobi.  Compiles and submits T &A reports prepared and submitted by over 50 mission timekeepers on a biweekly basis for over 100 direct hire American and 770 Locally Employed (LE) staff for all agencies subscribed to payroll services through ICASS. 
• Compiles and submits T &A reports prepared and submitted by over 50 mission timekeepers on a biweekly basis for over 100 direct hire American and 770 Locally Employed (LE) staff for all agencies subscribed to payroll services through ICASS. Uploads payroll data in the Global Financial Services website’s secure internet file transfer system (SHIFTS) on biweekly basis. 
• Enters new personnel information into the payroll system, updates different schedules including extended or part-time work schedules, adds holiday schedules, ensures all separated employees are removed from the system, creates new sub-posts for new/expanded agencies, unlocks and locks database for T&A processing by all timekeepers.
• Prepares applicable cables to CGFS payroll division for necessary T&A adjustments and/personnel allowance processing in liaison with relevant offices.
• Reviews danger pay requests for American employees and unique conditions of work benefits for LE staff, consolidates and submits the same to the financial service center in Charleston for processing. Coordinates final pay calculations for separated LE staff and forwards to the pay center in Charleston for final due processing. 
• Coordinates final pay calculations for separated LE staff and forwards to the pay center in Charleston for final due processing.
• Initiates and stops Charge pay for the Deputy Chief of Mission when serving as Charge d’ affaires by determining eligibility and ensuring appropriate and proper compensation. Updates COAST payroll module by downloading payroll data from SHIFT so financial analysts can prepare financial reports.
• Prepares overtime reports to inform management officers, section and unit managers on overtime worked by their staff. Prepares quarterly annual and sick leave reports for management and section chiefs and flags any unusual negative balances that would signal any abuse of leave usage. Ensures all VIP overtime is accounted for by ensuring appropriate colored forms are reported and forwarded to accounting section for proper charging in a timely manner.
• Receives invoices, updates and maintains the educational allowance invoice database/tracker. Processes complex education allowance vouchers and/or claims including at Post/away from post expenses, home school, supplementary and special needs allowances.
• Verify and ensure vouchers and/claims are valid, correct and conform to relevant regulations and policies. For disallowable expenses or claims that exceed approved maximum allowance, liaise with claimant giving clear and detailed explanation of reasons for claims being disallowed. Ensure allowances are processed within acceptable timelines and ensure compliance with the Prompt Payment Act and FMC ICASS services standard.
•  Imparts training to mission personnel and assists individual timekeepers in operating the automated T &A system. Work with timekeepers across the Mission to ensure they are adhering to the T&A post access security control guidance and employees are properly compensated based on prevailing and applicable labor laws and Department regulations. Work with timekeepers across the Mission to ensure they are adhering to the T&A post access security control guidance and employees are properly compensated based on prevailing and applicable labor laws and Department regulations.  
• Provides guidance to all LE Staff on how to read, understand and interpret the earnings & leave statement. FMC liaison for personnel check in/check out process.
• Note: This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the supervisor

Qualifications and Evaluations

Requirements:

• All selected candidates must be able to obtain and hold a: 
• security certificate; or Public Trust security clearance. 

Education Requirements:

• A minimum of 2 years of college/university studies in accounting, finance, business administration or closely related field is required.
• 3 years of professional experience in payroll management, accounting, auditing or accounts payable is required.

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Duties

• This position will be one of a team of three responsible for recruitment of Mission positions and managing the classification process for position descriptions.  This includes becoming the inhouse expert on position classification, and being knowledgeable on the local employment market, developing strategic recruitment plans and outreach initiatives, maintaining candidate sourcing tools, and contacts, and liaises with local organizations, educational institutions, or other community or professional groups to promote employment opportunities at the Mission.
• Serves as an internal consultant, advising selecting officials on recruitment standards, the USEFM hiring preference, and ensures compliance regarding EEO, nepotism, and other regulations or prohibitions. Advises interviewers on the structured interview process, EEO compliance in interviewing, and general best practices. Ensures the Mission has a user-friendly applicant website and is responsible for creating and delivering all communication to applicants. Performs recruiting functions that include but are not limited to:
• Facilitating all pre-recruitment activities. Serving as a consultant to the selecting official. Advising and identifying the recruiting strategies, establishing hiring criteria to advertise in the vacancy, developing a recruitment timeline, providing policy guidance on employment mechanisms, requesting position authority / funding from the appropriate headquarters, the shortlisting process, and all areas of the recruitment and selection process.
• Responsible for drafting the vacancy announcement and obtaining approvals process to advertise the position. Conducts applicant outreach in line with the discussed recruitment strategy. This includes marketing the job on social media, attending job fairs, using local and technical job sites, and other resources that are available and as needed.
• Establishing and maintaining contacts with a variety of candidate sourcing options, such as local community or professional organizations, colleges, universities, and trade schools including alumni associations. Actively keeps abreast of new technologies and concepts in the recruitment business.  Managing the search for applicants. This includes applicant education on USG hiring process, providing updates to the hiring manager(s), and adjusting recruitment strategy as needed.
• Performing qualification analysis on the applicant pool. Ensures the USEFM hiring preference is applied when or as appropriate. Provides certificate(s) of qualified applicants to the hiring manager(s).
• Creating and enforcing Mission policy on applicant testing. Coordinates and administers language and/or skill testing. Coordinates with off-site testing vendors when appropriate.
• Coordinating and selecting interview questions with the hiring manager(s). Ensures interview questions are compliant with recruitment standards and EEO guidelines. Facilitating all interviews, ensuring that all candidates are asked the same questions and are treated equitably.
• Appropriately informs candidates of Mission benefits, allowances, and Mission culture and community. Explains next steps of the selection process to candidates.
• Drafting offer letters and assisting the HRO/MO in determining the salary. Extending the signed conditional offer of employment letter to the selected candidate(s).  Partnering with post RSO on pre-employment security certification process for local candidates. Coordinates with the post Health Unit and medical vendors on pre-employment medical exams when used in line with Department policy.
• Helps in development and maintenance of HR information resource files including but not limited to Official Personnel Folders (OPFs). Assists in ensuring all files/folders/records are properly maintained and secured, and that access is limited to authorized personnel. Extracts information from various automated and written files to generate a variety of recurring reports and statistical data for the HR section. Assists in maintaining Mission’s staffing pattern, adding/deleting authorized positions, posting all types of actions affecting employees and/or positions, such as new titles, grades, annual increases, etc., as needed. Makes recommendations if major staff restructuring is required for a specific section.
• Note: This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.

Qualifications and Evaluations

Requirements:

• All selected candidates must be able to obtain and hold a: 
• security certificate; or Public Trust security clearance. 

Education Requirements:

• Completion of two years of general college studies is required.
• Minimum three years of work experience in handling/managing recruitment and hiring OR employees’ performance management OR closely related Human Resources experience is required.

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Duties

• The Political Associate is responsible for a broad range of analytical reporting, information gathering, and advocacy on host country political issues. Assists the political section in developing policies and programs for the host country, taking into account local social and political conditions and trends and U.S. objectives. 
• Monitors media and other sources to report and advise on portfolio-relevant topics in host country, including government policy making, national initiatives, the legislative process, and civil society movements.
• Engages government and civil society contacts to promote U.S. policy objectives.  Articulates and advances U.S. policies in portfolio-relevant topics.  Leads sections efforts to build relationships with influential host-government personnel to advance U.S. and Mission priorities.
• Coordinates, researches, and drafts political section reporting on portfolio-relevant topics, including via spot reports, cables, briefing memos, and Congressionally-required reports, in cooperation with U.S. and LE colleagues from the section and across the Embassy.  
• Contributes to internal knowledge management and data tracking / processing systems, which could include tracking demarches received and their delivery as well as supporting the vetting of security force units for human rights violations.
• In support of section goals, supports travel and visits by Embassy officials and VIP visitors.  Serves as site officer or control officer for some visits.
• EXPERIENCE: At least three years in a job involving research, analysis, advocacy, and/or program management on issues related to political science, national security, international business and economics, international relations, education, communications, law, or development is required.
• JOB KNOWLEDGE: Familiarity with U.S. foreign policy objectives in Kenya.  Familiarity with Kenyan domestic affairs and regional issues.  Familiarity with U.S. national security and foreign policy priorities.

Education Requirements:

• A bachelor’s degree in political science, law, history, international relations or public policy is required.

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Duties

• The incumbent, the senior LE Staff member in the Political Section, serves as the senior policy advisor to the Ambassador, Deputy Chief of Mission, and Political Section staff. The incumbent leads a three-person LE Staff team covering the full spectrum of political issues in Kenya and U.S.-Kenya relations. Within the three-person team, the incumbent is the line supervisor with rating responsibility for one person.
• The incumbent serves as the primary liaison between the Ambassador, Deputy Chief of Mission, and Political Section staff and senior leaders across the full range of Kenyan society. The incumbent maintains the Political Section’s contacts with senior Kenyan government officials at both the national, regional, and county level, including officials in the office of the president, deputy president, members of the cabinet, parliamentarians, political party leaders, trade unions, non-governmental organizations, academic institutions, religious organizations, multilateral organizations, and media houses. 
• The incumbent influences and negotiates with these Kenyan contacts in furtherance of U.S. foreign policy goals and further advises the Ambassador, Deputy Chief of Mission, and Political Section staff on optimal ways to undertake both private and public diplomacy outreach. In addition, the incumbent briefs visiting U.S. officials on the stability of the Kenyan government, attitudes toward the United States, and implications for U.S. policy objectives in the region.
• The incumbent possesses significant analytical writing skills, including the ability to adhere to stringent State Department writing guidelines, and produces written work that is often passed on to Washington, and which requires minimal edits and supervision.
• The incumbent regularly monitors and analyzes the Kenyan political and security landscape to advise the Ambassador, Deputy Chief of Mission, and Political Section staff on optimal ways to advance U.S. interests.
• To develop specialized knowledge and draft predictive reports, the incumbent must obtain information from a variety of senior Kenyan government officials and civil society organizations that is unavailable in the public domain and assess the information against the known biases and agendas of those who provide it. The incumbent occasionally facilitates roundtable discussions with a broad range of participants on political topics of interest for the benefit of the Ambassador, Deputy Chief of Mission, and Political Section staff. The incumbent briefs visiting U.S. officials on current political trends and arranges meetings for U.S. officials with their Kenyan counterparts to advance U.S. foreign policy objectives.
• Through research and senior-level contacts in Kenyan political, media, business, and civil society organizations, the incumbent gathers information and develops analyses to prepare written reports and regularly brief the Ambassador, Deputy Chief of Mission, and Political Section staff on developing trends in political and security issues with the objective of providing advice that helps the Ambassador, Deputy Chief of Mission, and Political Section maintain U.S. positioning to maximize influence and access. The incumbent is responsible for gathering data and drafting the annual Congressionally mandated reports: Human Rights Report; International Religious Freedom Report; Trafficking in Persons Report; and the Counterterrorism Report.
• In addition to cultivating his or her own extensive network of working level and senior level contacts, the incumbent guides and advises the Ambassador, Deputy Chief of Mission, and Political Section staff on the development and maintenance of contacts with Kenyan government officials and political leaders. The incumbent is responsible for preparing in-depth and detailed biographic reports on political figures using public sources, personal knowledge, and consultations with other U.S. mission personnel.
• The incumbent plans for and executes field trips for the purposes of information gathering, analysis, and contact development. The incumbent advises the Ambassador, Deputy Chief of Mission, and Political Section staff on the design and execution of in-country travel in furtherance of U.S. policy goals.
• Note: This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the supervisor.

Qualifications and Evaluations

Requirements:

• All selected candidates must be able to obtain and hold a: 
• security certificate; or Public Trust security clearance. Education Requirements:
• University Degree in Political Science, International Relations, Law, Business Studies or related field is required.
• Experience:  A minimum of five to seven years of work experience, including senior-level Kenyan government, public service, or journalism position working in multiple regions of Kenya that includes extensive knowledge of, access to, and familiarity with public security and political sector leadership.
• Such experience must have involved sustained interaction with diverse social interests, the international diplomatic community, and non-governmental organizations. A close familiarity with issues and problems of democratization and governance in less developed countries and a demonstrated ability to analyze democracy and governance development issues is required.

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Job Overview

• The position is in the Human Resources (HR) Office at the front desk and as such requires the incumbent to be professional to greet and assist all visitors and callers to the office. Incumbent will be the customer service provider for all walk-ins to the HR section as well as answering phone inquiries. Provides assistance with basic functions including but not limited to handling paper flow, preparing routine documents, logistics for events, and assures that information is properly shared between different sub-sections of the HR office.
• Greets and assists visitors and callers to the HR Office, and escorts visitors as needed. Provides helpful response to customers’ queries, either by giving guidance or referring them to other staff within the HR Office.
• Assists the HR Office by receiving, stamping, distributing, controlling, and filing HR related documents in the instructed folders. Receives and sends correspondence via Diplomatic Post Office (DPO), Pouch, and FedEx. Assists with logistics for HR meetings, special events, etc. Serves as a travel arranger for HR personnel.
• Orders supplies, maintains inventory, and logs invoices. Assists with logistical preparations for employee awards program, including but not limited to, ensuring certificates and pins are ordered in advance, preparing certificates, refreshments, etc.
• Drafts simple memoranda, letters, and other HR correspondence for clearance, as needed.
• Prepares, submits, and follows up HR requests placed through ARIBA and/or myServices, ensuring that goods and services are received in a timely manner in the section. Responsible for keeping the storage/filing room organized for easy access and review of Official Personnel Folders (OPFs).
• Acts as a Subject Matter Expert for the HR section on the use of myServices platform.
• Administers calendar/schedule for the Senior HR Assistant. Assists the Senior HR Assistant by preparing agenda items for meetings, as needed. Enters and keeps data on HR database. Maintains all subject files and OPFs for all Locally Employed (LE) Staff. Maintains LE Staff Warden and Emergency locator databases. Maintains LE Staff data required for various HR reporting purposes. Maintains bulletin boards including office notices and other HR announcements and updates to the HR SharePoint website.
• Performs timekeeping functions for the HR section by ensuring bi-weekly time and attendance reports are submitted correctly. Liaises with the Mission Timekeeper, or the Financial Services Center, as appropriate/needed.
• Note: This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.

Qualifications and Evaluations

Requirements:

• All selected candidates must be able to obtain and hold a security certificate; or Public Trust security clearance. 
• All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam. 
• Selected candidate must be able to begin working within a reasonable period of time upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.
• Education Requirements:
• Completion of high school is required.