Latest Jobs at Pwani University

Job Summary

Responsibilities

This is a temporary/short term position available for three (3) to six (6) months

Academic Qualification

• Applicants Must have a Bachelor’s degree in Human Resource Management from a recognized university.
• Must be a Member of the Institute of Human Resource Management of Kenya IHRM

Experience

Must have at least 2 years’ experience as a Human Resource generalist in a busy corporate institution/organization. With ability to undertake various Human Resource related tasks.

Key Responsibilities

• Assist in facilitating various committee meetings by
  • Scheduling meetings according to committees Almanac and work plan to enable the committees meet their annual objectives.
  • Booking meeting venue, request for refreshments, assemble appropriate equipment for the meeting to ensure availability in time of the necessary requirements and smooth running of meetings
• Resolve normal procedural issues and/or escalate relevant supervisors to ensure smooth running of the institution
• Maintain an accurate and up to date HR data in Navision system and excel database;
• Collating data/information for drafting reports and briefs to aid in making informed decision
• Draft correspondences for review, approval/signature to relay feedback or make inquiries.
• Liaise with immediate supervisor on a regular basis for planning and coordination of duties in the office to ensure that all duties are well attended to appropriately.
• Assist in coordinating of in-house trainings to ensure efficiency and effectiveness of trainings
• Assist in collating feedback from trainees on the effectiveness of training for analysis
• iAssist in all other HR general tasks on recruitment, performance management, staff welfare matters as may be required to ensure completeness of tasks
• Keying in employee data in the Human Resource Information System for ease of preparing reports.
• Draft reports as guided for effective decision making
• To provide administrative support to the Human Resource Officer in the review of all HR strategies, policies and procedures
• Assist in preparation of audit by ensuring that all documents are filed correctly for ease of retrieval and reference.
• Preparation of payroll inputs to ensure all employee matters affecting monthly payrolls are summited in time
• Assist in Staff Clearance and computation of terminal dues for employees for timely processing of the dues.
• support recruitment and induction process as need arises to provide a seamless process
• Perform any other task as assigned by the Human Resource Officer

Skills and Competencies

The candidate must:

• Have an understanding of the Kenya Labour laws
• Be computer literate and have analytical ability
• Have knowledge of operating standard office equipment with demonstrated ability to perform a wide range of administrative and office support duties.
• Have excellent communication skills (verbal and written)
• Minutes taking and writing skills
• Have good Interpersonal skills
• Have commitment and good work ethics
• Be ready to take up additional responsibilities

go to method of application »

Responsibilities

This is a temporary/short term position available for three (3) to six (6) months

Academic Qualification

• Applicants Must have a Bachelor’s degree in Human Resource Management from a recognized university.
• Must be a Member of the Institute of Human Resource Management of Kenya IHRM

Experience

Must have at least 2 years’ experience as a Human Resource generalist in a busy corporate institution/organization. With ability to undertake various Human Resource related tasks.

Key Responsibilities

• Assist in facilitating various committee meetings by
  • Scheduling meetings according to committees Almanac and work plan to enable the committees meet their annual objectives.
  • Booking meeting venue, request for refreshments, assemble appropriate equipment for the meeting to ensure availability in time of the necessary requirements and smooth running of meetings
• Resolve normal procedural issues and/or escalate relevant supervisors to ensure smooth running of the institution
• Maintain an accurate and up to date HR data in Navision system and excel database;
• Collating data/information for drafting reports and briefs to aid in making informed decision
• Draft correspondences for review, approval/signature to relay feedback or make inquiries.
• Liaise with immediate supervisor on a regular basis for planning and coordination of duties in the office to ensure that all duties are well attended to appropriately.
• Assist in coordinating of in-house trainings to ensure efficiency and effectiveness of trainings
• Assist in collating feedback from trainees on the effectiveness of training for analysis
• Assist in all other HR general tasks on recruitment, performance management, staff welfare matters as may be required to ensure completeness of tasks
• Keying in employee data in the Human Resource Information System for ease of preparing reports.
• Draft reports as guided for effective decision making
• To provide administrative support to the Human Resource Officer in the review of all HR strategies, policies and procedures
• Assist in preparation of audit by ensuring that all documents are filed correctly for ease of retrieval and reference.
• Preparation of payroll inputs to ensure all employee matters affecting monthly payrolls are summited in times 
• Assist in Staff Clearance and computation of terminal dues for employees for timely processing of the dues.
• support recruitment and induction process as need arises to provide a seamless process
• Perform any other task as assigned by the Human Resource Officer

Skills and Competencies

The candidate must:

• Have an understanding of the Kenya Labour laws
• Be computer literate and have analytical ability
• Have knowledge of operating standard office equipment with demonstrated ability to perform a wide range of administrative and office support duties.
• Have excellent communication skills (verbal and written)
• Minutes taking and writing skills
• Have good Interpersonal skills
• Have commitment and good work ethics
• Be ready to take up additional responsibilities

go to method of application »

This is a temporary/short term position available for three (3) months

Academic Qualification

Applicants must have a minimum of KCSE Mean Grade of D (Plain) or equivalent

Experience

The candidate must have at least two (2) years’ relevant experience in clerical duties in a large or busy organization with proven integrity, independence, innovativeness and compliance to deadlines

Key Responsibilities

• Responsible for managing of data and supporting of administrative duties in the Examination office and is expected to offer professional services to external and internal customers.
• Sort Senate approved list of candidates for classification, award and graduation purposes.
• Capture student’s personal data for the purposes of preparing a list for printing of academic certificates and preparation of graduation booklet
• Create a student’s data base which can be used in future by various departments/Organizations.
• Maintain records of receivables; entry of respective examination materials/returns from the respective departments ensuring that the number delivered tally with the inventory numbers.
• Entry of student data for creation of student academic transcripts
• Assist the various administrators in preparation of a variety of documents i.e. minutes of meetings, agendas and memoranda for the purpose of documentation and communication program activities and actions regularly.
• Preparation and issuing of academic Transcripts to bonafide students
• Generate reports from data base e.g. graduation reports and discontinuation, retakes report and deliver them to the various appropriate departments as may be requested

Skills and Knowledge

• Applicants should possess the following knowledge and skills.
• Alert with attention to detail
• Good communication skills
• Teamwork
• Interpersonal skills
• Ability to work under pressure
• Knowledge of basic clerical, operational or customer service skills acquired through
• education, experience or on the job training
• Computer application skills (word, excel)
• Organization Skills

go to method of application »

Academic Qualification

Applicants must have a minimum of KCSE Mean Grade D (plain)

Experience

The candidate must have at least one (1) year experience in messengerial duties in a large or busy organization with proven integrity, independence, innovativeness and compliance to deadline

Responsibilities

• Photocopy and bind documents and examinations needed by academic staff to support learning and teaching.
• Clean the office through use of various methods to achieve a tidy atmosphere and create comfort for the users.
• Clean utensils in the departments to maintain a conducive working environment.
• Mail delivery across the University in all offices to ensure timely delivery of information to facilitate communication.
• Collect stationery from the store and deliver to various offices for a smooth running of departmental activities.
• Issue certificates to students in the exams office and ensure they sign as evidence of collection after graduation.
• Ensure water dispensers have water in all offices to provide staff with a conducive working environment.
• Arrange meeting rooms in readiness for Council meetings and other meetings to facilitate smooth discussions and deliberations.
• Make available requisition documents to drivers that require signatures from the departments for accountability.
• Responsible for opening and closing windows in board rooms and turning on the air conditioner in preparation for meetings.
• Responsible for ensuring toilets have toiletries by placing them in all staff washrooms.
• Move files from one office to another as required during the day for proper service delivery in the various departments.