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  • Posted: Mar 4, 2021
    Deadline: Mar 9, 2021
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  • Pwani University began as Kilifi Institute of Agriculture in 1984 though the first intake of 200 students for the Two Year Certificate Course in Agriculture and Home Economics was in July 1987. By 2007, Kilifi Institute of Agriculture had graduated 3,837 students. The Institute also hosted a number of Masters and PhD research students from other national un...
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    Human Resource Assistant - Locum

    Job Summary

    Responsibilities

    This is a temporary/short term position available for three (3) to six (6) months

    Academic Qualification

    • Applicants Must have a Bachelor’s degree in Human Resource Management from a recognized university.
    • Must be a Member of the Institute of Human Resource Management of Kenya IHRM

    Experience

    Must have at least 2 years’ experience as a Human Resource generalist in a busy corporate institution/organization. With ability to undertake various Human Resource related tasks.

    Key Responsibilities

    • Assist in facilitating various committee meetings by
      • Scheduling meetings according to committees Almanac and work plan to enable the committees meet their annual objectives.
      • Booking meeting venue, request for refreshments, assemble appropriate equipment for the meeting to ensure availability in time of the necessary requirements and smooth running of meetings
    • Resolve normal procedural issues and/or escalate relevant supervisors to ensure smooth running of the institution
    • Maintain an accurate and up to date HR data in Navision system and excel database;
    • Collating data/information for drafting reports and briefs to aid in making informed decision
    • Draft correspondences for review, approval/signature to relay feedback or make inquiries.
    • Liaise with immediate supervisor on a regular basis for planning and coordination of duties in the office to ensure that all duties are well attended to appropriately.
    • Assist in coordinating of in-house trainings to ensure efficiency and effectiveness of trainings
    • Assist in collating feedback from trainees on the effectiveness of training for analysis
    • iAssist in all other HR general tasks on recruitment, performance management, staff welfare matters as may be required to ensure completeness of tasks
    • Keying in employee data in the Human Resource Information System for ease of preparing reports.
    • Draft reports as guided for effective decision making
    • To provide administrative support to the Human Resource Officer in the review of all HR strategies, policies and procedures
    • Assist in preparation of audit by ensuring that all documents are filed correctly for ease of retrieval and reference.
    • Preparation of payroll inputs to ensure all employee matters affecting monthly payrolls are summited in time
    • Assist in Staff Clearance and computation of terminal dues for employees for timely processing of the dues.
    • support recruitment and induction process as need arises to provide a seamless process
    • Perform any other task as assigned by the Human Resource Officer

    Skills and Competencies

    The candidate must:

    • Have an understanding of the Kenya Labour laws
    • Be computer literate and have analytical ability
    • Have knowledge of operating standard office equipment with demonstrated ability to perform a wide range of administrative and office support duties.
    • Have excellent communication skills (verbal and written)
    • Minutes taking and writing skills
    • Have good Interpersonal skills
    • Have commitment and good work ethics
    • Be ready to take up additional responsibilities

    go to method of application »

    Human Resource Assistant - Locum

    Responsibilities

    This is a temporary/short term position available for three (3) to six (6) months

    Academic Qualification

    • Applicants Must have a Bachelor’s degree in Human Resource Management from a recognized university.
    • Must be a Member of the Institute of Human Resource Management of Kenya IHRM

    Experience

    Must have at least 2 years’ experience as a Human Resource generalist in a busy corporate institution/organization. With ability to undertake various Human Resource related tasks.

    Key Responsibilities

    • Assist in facilitating various committee meetings by
      • Scheduling meetings according to committees Almanac and work plan to enable the committees meet their annual objectives.
      • Booking meeting venue, request for refreshments, assemble appropriate equipment for the meeting to ensure availability in time of the necessary requirements and smooth running of meetings
    • Resolve normal procedural issues and/or escalate relevant supervisors to ensure smooth running of the institution
    • Maintain an accurate and up to date HR data in Navision system and excel database;
    • Collating data/information for drafting reports and briefs to aid in making informed decision
    • Draft correspondences for review, approval/signature to relay feedback or make inquiries.
    • Liaise with immediate supervisor on a regular basis for planning and coordination of duties in the office to ensure that all duties are well attended to appropriately.
    • Assist in coordinating of in-house trainings to ensure efficiency and effectiveness of trainings
    • Assist in collating feedback from trainees on the effectiveness of training for analysis
    • Assist in all other HR general tasks on recruitment, performance management, staff welfare matters as may be required to ensure completeness of tasks
    • Keying in employee data in the Human Resource Information System for ease of preparing reports.
    • Draft reports as guided for effective decision making
    • To provide administrative support to the Human Resource Officer in the review of all HR strategies, policies and procedures
    • Assist in preparation of audit by ensuring that all documents are filed correctly for ease of retrieval and reference.
    • Preparation of payroll inputs to ensure all employee matters affecting monthly payrolls are summited in times 
    • Assist in Staff Clearance and computation of terminal dues for employees for timely processing of the dues.
    • support recruitment and induction process as need arises to provide a seamless process
    • Perform any other task as assigned by the Human Resource Officer

    Skills and Competencies

    The candidate must:

    • Have an understanding of the Kenya Labour laws
    • Be computer literate and have analytical ability
    • Have knowledge of operating standard office equipment with demonstrated ability to perform a wide range of administrative and office support duties.
    • Have excellent communication skills (verbal and written)
    • Minutes taking and writing skills
    • Have good Interpersonal skills
    • Have commitment and good work ethics
    • Be ready to take up additional responsibilities

    go to method of application »

    Data Entry Clerk - Locum

    This is a temporary/short term position available for three (3) months

    Academic Qualification

    Applicants must have a minimum of KCSE Mean Grade of D (Plain) or equivalent

    Experience

    The candidate must have at least two (2) years’ relevant experience in clerical duties in a large or busy organization with proven integrity, independence, innovativeness and compliance to deadlines

    Key Responsibilities

    • Responsible for managing of data and supporting of administrative duties in the Examination office and is expected to offer professional services to external and internal customers.
    • Sort Senate approved list of candidates for classification, award and graduation purposes.
    • Capture student’s personal data for the purposes of preparing a list for printing of academic certificates and preparation of graduation booklet
    • Create a student’s data base which can be used in future by various departments/Organizations.
    • Maintain records of receivables; entry of respective examination materials/returns from the respective departments ensuring that the number delivered tally with the inventory numbers.
    • Entry of student data for creation of student academic transcripts
    • Assist the various administrators in preparation of a variety of documents i.e. minutes of meetings, agendas and memoranda for the purpose of documentation and communication program activities and actions regularly.
    • Preparation and issuing of academic Transcripts to bonafide students
    • Generate reports from data base e.g. graduation reports and discontinuation, retakes report and deliver them to the various appropriate departments as may be requested

    Skills and Knowledge

    • Applicants should possess the following knowledge and skills.
    • Alert with attention to detail
    • Good communication skills
    • Teamwork
    • Interpersonal skills
    • Ability to work under pressure
    • Knowledge of basic clerical, operational or customer service skills acquired through
    • education, experience or on the job training
    • Computer application skills (word, excel)
    • Organization Skills

    go to method of application »

    Messenger - Locum

    Academic Qualification

    Applicants must have a minimum of KCSE Mean Grade D (plain)

    Experience

    The candidate must have at least one (1) year experience in messengerial duties in a large or busy organization with proven integrity, independence, innovativeness and compliance to deadline

    Responsibilities

    • Photocopy and bind documents and examinations needed by academic staff to support learning and teaching.
    • Clean the office through use of various methods to achieve a tidy atmosphere and create comfort for the users.
    • Clean utensils in the departments to maintain a conducive working environment.
    • Mail delivery across the University in all offices to ensure timely delivery of information to facilitate communication.
    • Collect stationery from the store and deliver to various offices for a smooth running of departmental activities.
    • Issue certificates to students in the exams office and ensure they sign as evidence of collection after graduation.
    • Ensure water dispensers have water in all offices to provide staff with a conducive working environment.
    • Arrange meeting rooms in readiness for Council meetings and other meetings to facilitate smooth discussions and deliberations.
    • Make available requisition documents to drivers that require signatures from the departments for accountability.
    • Responsible for opening and closing windows in board rooms and turning on the air conditioner in preparation for meetings.
    • Responsible for ensuring toilets have toiletries by placing them in all staff washrooms.
    • Move files from one office to another as required during the day for proper service delivery in the various departments.

    Method of Application

    Interested applicants should send two (2) copies of their application for the above position.

    Applications and recommendations letters from referees should be addressed to,

    The Vice Chancellor
    Pwani University
    P. O Box 195-80108, Kilifi

    Application should also include an up to date CV, providing details of age, marital status, academic and professional qualifications, work experience, email address, telephone, names and contacts of three referees who are knowledgeable about the competence of the applicant, copies of relevant certificates and testimonials.
    Pwani University is an equal opportunity employer, female candidates and persons living with disabilities are encouraged to apply.
    The deadline for submitting applications is Tuesday 9th March 2021. Applications received later than this date will not be considered.
    Please Note that: Only shortlisted candidates will be contacted.
    Canvassing will lead to automatic disqualification

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

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