Legal Secretary – Nairobi at Emerge Egress Consulting

Role Objective 

• Our client, a law firm based in Nairobi, is seeking to recruit a well-organized and dependable Legal Secretary to provide administrative and secretarial support in the day-to-day operations of the firm. The successful candidate will assist in legal documentation, records management, court e-filing, and general office coordination.

Core Duties and Responsibilities

• Provide administrative and secretarial support across various legal matters, including corporate and commercial law, property transactions, litigation, succession, and banking and finance.
• Open and maintain office registers, client files, case records, and legal documentation.
• Prepare, type, proofread, and format legal documents, correspondence, contracts, and court pleadings.
• Assist with electronic filing of court documents and ensure proper tracking of filed documents.
• Manage incoming and outgoing correspondence, emails, phone calls, and client inquiries.
• Organize, scan, file, and securely maintain physical and electronic client records.
• Manage calendars, schedule meetings, and coordinate court dates and client appointments.
• Liaise with advocates, clients, court registries, and other relevant parties.
• Track filing deadlines, court dates, and other important case-related activities.
• Prepare basic administrative documents, including invoices, payment vouchers, and office reports.
• Ensure confidentiality of client information and support the smooth running of daily office operations.
• Perform any other duties as assigned by the firm\'s management.

Job Specifications and Qualifications

• Diploma in Law, Business Administration, Secretarial Studies, or a related field.
• Minimum of three (3) years relevant experience, preferably in a law firm.
• Familiarity with court e-filing systems and legal documentation procedures.
• Experience in opening and maintaining registers and filing systems.
• Proficiency in Microsoft Office applications.

Key Competencies 

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High levels of integrity and confidentiality.
• Attention to detail and accuracy.
• Good time management and problem-solving skills.
• Ability to work effectively in a fast-paced legal environment.