Massive Job Opportunities at The National Transport and Safety Authority - 16 Positions

REF: NTSA/02/2017/21.

Reporting to the Senior Administration Officer, the job holder will support the execution of administrative activities such as allocation and management of office space, work equipment/tools, management of outsourced services and ensuring the safety of assets, property and staffing in the Authority.

Key Duties for the Administration Officer Job

• Assist in the allocation of office space, lease agreements, and ensure availability of office equipment, furniture and working materials to every member of staff;
• Assist in management of office facilities and the Authority’s equipment and machinery including scheduling of repairs and preventive maintenance;
• Responsible for ensuring health and safety regulation are adhered to as guided by the Health and Safety committee;
• Support in general office administration;
• Supervision of cleaning and waste disposal services in Authority offices;
• Assist in facilities and asset management; and
• Implementation of a preventive maintenance program to minimize cost and maximize use of Assets.

Administration Officer Job Qualifications

To be appointed to this role, the successful candidate must possess the following key requirements;

• Bachelor’s degree in Social Sciences, from an Institution recognized in Kenya;
• Diploma/Higher Diploma in fleet management, property management, Public or Business Administration, Government or a related field from a recognized institution;
• Certificate in computer applications (Windows, Ms-Word, Ms- Excel, Ms-Access and Internet) from a recognized institution;
• A minimum of 3 years’ experience as administration Officer III or in a comparable and relevant position from a reputable organization;
• Diverse experience in managing contracts, facilities, transport system and outsourced services;
• Specialist knowledge in public administration management;
• Shown merit and ability as reflected in work performance and results;

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REF: NTSA/02/2017/20

Reporting to the HR and Administration Manager and Regional Manager, the job holder shall support in execution of administrative and Human Resources activities such as allocation and management of office space, management of outsourced services, Resolution of Human Resource issues and ensuring the safety of assets, property and staffing in the Authority.

Key Duties for the HR & Admin Officer Job

• Coordination of Human Resource activities in NTSA, Mombasa Office;
• Allocation of office space, and ensuring availability of office equipment, furniture and working materials to every member of staff;
• Assist in management of Mombasa office facilities, equipment and machinery including scheduling of repairs and preventive maintenance;
• Responsible for ensuring health and safety regulation are adhered to in Mombasa Office as guided by the Health and Safety committee;
• Support in general office administration;
• Supervision of cleaning and waste disposal services in Authority offices;
• Assist in facilities and asset management; and
• Implementation of a preventive maintenance program to minimize cost and maximize use of Assets.

HR & Admin Officer Job Qualifications

To be appointed to this role, the successful candidate must possess the following key requirements;

• Bachelor’s degree in Human Resources Management, Social Sciences, Public Administration, Business Administration, or a related field from a recognized institution;
• Post-graduate Diploma in Human Resource Management, Industrial Relations, or a related field from a recognized institution;
• Certificate in computer applications (Windows, Ms-Word, Ms- Excel, Ms-Access and Internet) from a recognized institution;
• Diverse experience in managing contracts, facilities, transport system and outsourced services;
• Specialist knowledge in public administration management;
• A minimum of three (3) years’ experience as a Human Resource Officer II or in a comparable and relevant position preferably within the public sector;
• Member of the Institute of Human Resource Management (IHRM);

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REF: NTSA/02/2017/19.

Reporting to the Manager, Audit, the job holder is responsible for Review and evaluation of the systems of internal Audit controls, assessing their adequacy, effectiveness and proposing recommendations for their improvement.

Duties for the Audit Officer Job

• Contribute to preparation of risk based audit plan and programs for the audit engagement;
• Conduct in accordance to the auditing standards segments of financial, operations, systems and compliance audits to operations;
• Obtain information directly or indirectly through examination of records or interview the auditee;
• Safeguard the authority’s assets by establishing appropriate means of verifying their existence, ownership and valuation;
• Prepare audit working papers properly documenting the work performed;
• Draft on a monthly basis audit reports and communications on work performed for review; and
• Assist in establishing a follow up mechanism on agreed recommendations on financial, operational and regulatory deficiencies reported during past audits; and carry put special audits as may be directed by management.

Audit Officer Job Qualifications

To be appointed to this role, the successful candidate must possess the following key requirements;

• Bachelor’s degree in Commerce (Accounting or Finance option), Economics or a related field from a recognized institution;
• Passed Part III of the Certified Public Accountants (CPA) Examination; Certified Information Systems Auditor (CISA) or Chartered Financial Analyst (CFA);
• Certificate in computer applications (Windows, Ms-Word, Ms- Excel, Ms-Access and Internet) from a recognized institution; and
• A minimum of three (3) years’ experience as Audit Officer II or in a comparable and relevant position.

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REF: NTSA/02/2017/18

Reporting to the Manager, Security, the job holder is responsible for the maintenance of safety and security in all NTSA premises.

Key Duties for the Security Officer Job

• Support in writing or review security-related documents, such as incident reports, proposals, and tactical or strategic initiatives;
• Train subordinate security professionals or other organization members in security rules and procedures;
• Support the Security Manager in planning security for special and high-risk events;
• Attend meetings, professional seminars, or conferences to keep abreast of changes in executive legislative directives or new technologies impacting security operations;
• Assist in emergency management and contingency planning;
• Respond to medical emergencies, bomb and terrorism threats, fire alarms, or intrusion alarms, following emergency response procedures;
• Prepare reports or make presentations on internal investigations, losses, or violations of regulations, policies and procedures;
• Monitor security policies, programs or procedures within NTSA to ensure compliance with internal security policies, licensing requirements, or applicable government security requirements, policies, and directives;
• Assist in Analysing and evaluating security operations to identify risks or opportunities for improvement;
• Assist in development of security standards, policies, and procedures;
• Communicate security status, updates, and actual or potential problems, using established protocols;
• Collect and analyze security data to determine security needs, security program goals, or program accomplishments;
• Supervise subordinate security professionals; and
• Assist in coordination of security activities to safeguard company assets, employees, guests, or others on company property.

Security Officer Job Qualifications

To be appointed to this role, the successful candidate must possess the following key requirements;

• Bachelor’s degree in Sociology, Criminology, Forensic investigations, or relevant equivalent from a recognized university;
• Must have attended approved security course at Administration Police Training College (A.P.T.C) Criminal Investigation Department (C.I.D.) Training School, Police Training College, Military Training Institute or other similar institutions;
• Certificate in computer applications (Windows, Ms-Word, Ms- Excel, Ms-Access and Internet) from a recognized institution;
• Exposure to and knowledge of loss prevention, access control systems and procedures, video surveillance, CCTV and related physical security skills;
• Be in possession of a valid certificate of good conduct;
• Demonstrated outstanding professional experience in security matters investigations and competence in work performance and results;
• A minimum of three (3) years’ service at the level of Inspector/Lieutenant in the Military or National Police, Prisons, or related disciplined services with honorable discharge.

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REF: NTSA/02/2017/08

Reporting to the Deputy Director, Procurement, the Manager, Procurement, will deputize the Head of the Procurement function and co-ordinate Procurement, Inventory management, Inspection, Acceptance and Asset Disposal activities in accordance with the Public Procurement and Asset Disposal Act, 2015.

Duties for the Procurement Manager Job

• Implement procurement policies, strategies and work plans;
• Co-ordination of procurement, stock control, asset disposal activities and records management;
• Provide secretarial services to the various Procurement and Evaluation committees;
• Manage the monitoring of Suppliers contracts in liaison with the Legal Department;
• Manage periodic and annual stock takes;
• Management of staff;
• Assist in preparation and implementation of the budget and Annual Procurement and Asset Disposal Plans;
• Manage compliance with relevant legislation;
• Prepare management reports and represent the department in various internal and external stakeholder committees; and
• Work closely with various Project Implementation Committees on donor funded procurement activities.

Procurement Manager Job Qualifications

To be appointed to this role, the successful candidate must possess the following key requirements;

• Bachelor’s Degree in Supply Chain Management, Procurement or in a relevant field from an Institution recognized in Kenya;
• Master’s Degree in a relevant field from an Institution recognized in Kenya;
• Graduate Diploma from the Chartered Institute of Purchasing and Supplies (CIPS) or equivalent;
• Membership of the Kenya Institute of Supplies Management; and
• A minimum of ten (10) years’ experience in Procurement, three (3) of which should be at the level of Deputy
• Manager, Procurement or a comparable and relevant position preferably within the public sector;

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REF: NTSA/02/2017/12

Reporting to the Manager, Procurement the job holder will ensure that the Authority obtains value for money through procurement of goods at the right time, right quality, right price, right quantity and competitively.

S/He shall be responsible for the supervision of Procurement, Inventory management, Inspection, Acceptance and Asset Disposal activities in accordance with the Public Procurement and Asset Disposal Act, 2015.

Key Duties for the Senior Procurement Officer Job

• Prepare and implement procedures, tactics and work plans for the Section;
• Consolidate the Annual Procurement and Disposal Plans;
• Ensure compliance with relevant legislation;
• Supervise procurement/inventory activities;
• Prepare contract documents;
• Supervise the receipt and opening of tender documents and deliveries;
• Co-ordinate the evaluations of tenders/quotations, proposals and inspection and acceptance;
• Preparation of procurement and supplies reports and updates for the management;
• Conduct pre-bid and post-bid briefing sessions with bidders;
• Preparation of responses to audit and investigative reports/queries; and
• Supervision of staff;

Senior Procurement Officer Job Qualifications

To be appointed to this role, the successful candidate must possess the following key requirements;

• Bachelor Degree in Procurement /Supplies management from an Institution recognized in Kenya;
• A Master’s degree in business from an Institution recognized in Kenya will be an added advantage;
• Must have a Graduate Diploma in Purchasing and Supplies (CIPS) or its equivalent;
• Valid membership of the Kenya Institute of Supplies Management (KISM);
• A minimum of six (6) years’ experience in Procurement, three (3) of which should be at the level of Officer I or in a comparable and relevant position preferably within the public sector;

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REF: NTSA/02/2017/09

Reporting to the Deputy Director, Finance, the Manager, Finance will be responsible for timely development, preparation and revision of financial reports for effective decision making.

In addition, he/she will provide technical guidance and leadership to the Finance team and work with all departments to ensure compliance with legal requirements including the NTSA Act and the Public Finance Management Act.

Duties for the Finance Manager Job

• Maintain a documented system of accounting policies and procedures;
• Manage outsourced functions; and
• Oversee the operations of the treasury department, including the design of an organizational structure adequate for achieving the department’s goals and objectives.
• Forecast cash flow positions and available funds for investment;
• Ensure that sufficient funds are available to meet on-going operational and capital investment requirements;
• Maintain banking relationships;
• Assist in determining the Authority’s proper capital structure; and
• Invest funds.
• Manage the preparation of the Authority’s operating and Capital budget;
• Report to management on variances from the established budget, and the reasons for those variances; and
• Assist management in the formulation of its overall strategic direction.
• Engage in ongoing cost reduction analyses in all areas of the Authority;
• Interpret the Authority’s financial results to management and recommend improvement activities;
• Participate in target costing activities to create products that meeting predetermined price goals;
• Create additional analyses and reports as requested by management;
• Review and produce effective and accurate quarterly financial statements;
• Implementation of the various approved policies, procedures and regulations of the Authority;
• Prepare monthly analysis and reconciliation reports; and
• Liaise with external auditors with regard to preparation of financial statements in line with the International
• Public Sector Accounting Standards (IPSAS).

Finance Manager Job Qualifications

To be appointed to this role, the successful candidate must possess the following key requirements;

• Bachelor’s degree in Finance or Accounting from an Institution recognized in Kenya;
• Master’s degree in business from an Institution recognized in Kenya;
• A minimum of ten (10) years’ experience in Finance or Accounting, three (3) of which should be in the position of Deputy Manager, Finance/Accounting or a comparable and relevant position preferably within the public sector;
• Must be a Certified Public Accountant of Kenya (CPAK) or Certified Management Accountant designations;
• Member of the Institute of Certified Public Accountants of Kenya (ICPAK); and
• Have practical knowledge of the PFM Act and the IFRSs.

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REF: NTSA/02/2017/11

Reporting to the Deputy Manager Finance, the Senior Finance Officer will be in-charge of a key section in the Finance department.

Duties for the Senior Finance Officer Job

• Analyse information received (financial and non-financial), call attention to trends/variances;
• Maintenance of the general ledger; journal entries and other book-keeping assignments necessary for effective financial accounting;
• Ensure that accounts analysis and reconciliations (including bank reconciliations) are performed on a monthly basis and approve them once they have been prepared;
• Coordinate the payment of suppliers of goods and services and ensure that Suppliers are paid promptly and deal with any supplier related enquiries;
• Coordinate external system and financial audits;
• Management of the Authority’s financial investment and assets;
• Review the payroll and effect accurate salary payments;
• Ensure that all expenditures are properly authorized and within the approved budget
• Assist in monitoring and evaluating the effectiveness of existing policies and financial systems and recommend improving;
• Identify and report to the Manager, Finance incidences non-compliance with laid down financial policies; and
• Contribute to formulation of the Authority’s budget by consolidation of all departmental budgets.

Senior Finance Officer Job Qualifications

To be appointed to this role, the successful candidate must possess the following key requirements;

• Bachelor’s degree in Finance or Accounting from an Institution recognized in Kenya;
• A Master’s degree in business from an Institution recognized in Kenya will be an added advantage;
• A Certified Public Accountant of Kenya (CPAK) or equivalent professional accounting certification;
• Member of the Institute of Certified Public Accountants of Kenya (ICPAK);
• Specialist knowledge in budgeting and financial management and Proficiency in ICT;
• A minimum of six (6) years’ experience in Finance and Accounting gained from reputable large organization with three (3) years at the level of Finance Officer I; Accountant I or in a comparable and relevant position preferably within the public sector;
• Demonstrable understanding of the Public Finance Management Act and thorough knowledge of accounting and financial systems;
• Diverse experience in finance and accounts management; and
• Experience in supervising and leading teams of accounting professionals.

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REF: NTSA/02/2017/13

Reporting to the Manager, Corporate Strategy and Planning, the Senior Corporate Strategy and Planning Officer, will be responsible for the development of the Authority’s short- and long-range strategic plans that are comprehensive, stretch and realistic.

Duties for the Strategy and Planning Senior Officer Job

• Define, develop and implement business planning processes;
• Coordinate and manage cross-functional teams to improve business planning methods;
• Determine and execute key business initiatives that will drive NTSA business operations;
• Develop and implement best practices and learning plans to meet business objectives;
• Assist management in operations, resource management, budget, revenue accounting, etc.;
• Develop standard procedures to manage and maintain business operational and financial objectives;
• Assist in preparing strategic plan by analyzing trends and forecast;
• Maintain in-depth knowledge of market dynamics such as competitor analysis, market share, demographic trends, and growth projections;
• Identify business problems and provide recommendations for improvements;
• Understand business direction and needs and develop solutions, roadmaps and assessment of potential business impacts; and
• Any other duties assigned from time to time.

Strategy and Planning Senior Officer Job Qualifications

To be appointed to this role, the successful candidate must possess the following key requirements;

• Bachelor’s degree in Business Administration, Economics, Statistics, Finance or in a relevant field from an Institution recognized in Kenya;
• A minimum of six (6) years’ experience in corporate strategy and planning; project management or corporate performance management three(3) of which must be at the level of Planning/Strategy Officer I or in a comparable and relevant position;
• Experience in resource mobilization, donor funds management, monitoring and evaluation of projects/ programmes and proposal writing is mandatory;
• Member of a professional body;
• Practical knowledge of project planning software applications and their use (such as MSProject) is highly desired;

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REF: NTSA/02/2017/10

Reporting to the Deputy Director, Motor Vehicle Inspection, the Deputy Manager, Motor Vehicle Inspection, will be responsible for management of Officers, vehicle standards, inspection standards and inspection services offered in Inspection Centres.

Duties for the Motor Vehicle Inspection Deputy Manager Job

• Direct operations in the Motor Vehicle Inspection Centres;
• Develop, initiates and implements vehicles standards;
• Supervision of Officer In-Charges;
• Interpret and Implement Traffic Act Cap 403;
• Implements Regulations concerning Roads Transport;
• Public relations between the motor vehicle inspection and the stakeholders (clients);
• Preparing memorandum for vehicle change of status and taxation classes;
• Planning, controlling and coordinating Motor Vehicle Inspection activities of inspection of motor vehicles;
• Preparation of budgets;
• Inspection of accident vehicles; and
• Attending court cases.

Motor Vehicle Inspection Deputy Manager Job Qualifications

To be appointed to this role, the successful candidate must possess the following key requirements;

• Bachelor’s Degree in Mechanical or Automotive Engineering from an Institution recognized in Kenya;
• Master’s Degree in Business, Engineering or its equivalent from an Institution recognized in Kenya will be an added advantage;
• Must be a registered Engineer with the Engineers Board of Kenya;
• A minimum of eight (8) years engineers experience, three (3) of which must have been in the grade of Senior Engineer (Mechanical/Automotive ) or in a comparable and relevant position in the Public/ Private Sector;
• Experience on vehicles repairs and vehicle body construction;
• Knowledge on road vehicle standards;
• Experience on vehicles diagnostic equipment;
• Shown merit and ability as reflected in work performance and results; and
• Attended Management course lasting not less than four (4) weeks from a recognized institution

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REF: NTSA/02/2017/06

The National Transport and Safety Authority (NTSA) is a State Corporation established through an Act of Parliament; Act Number 33 of 26th October 2012. The Authority is mandated with effectively managing the road transport sub-sector, minimizing road traffic accidents and loss of lives resulting therefrom.

Reporting to the Deputy Director, ICT, the Manager, ICT Projects will be responsible for the development, documentation, review and improvement of operational processes and procedures that cover all areas of the ICT Infrastructure to ensure that they are fit for purpose, in line with ISO 27001 and ITIL standards and are kept complete, current and accurate.

Duties for the ICT Projects Manager Job

• Ensure that the ICT Infrastructure team keeps the ICT infrastructure secure from internal and external threats and that all privileges are proactively managed;
• Responsible for ensuring that the ICT Infrastructure team completes the lifecycle planning, installation, testing, upgrading, control and management of all configuration items of the ICT infrastructure including all documentation, software, hardware and firmware assets, including information relating to the configuration items, their dependencies and relationships;
• Ensure that the ICT Infrastructure team designs, implements, maintains and test strategies, procedures and contingency plans for all systems, data and components;
• Manage major ICT infrastructure related projects through the complete project lifecycle from project initiation to end project review;
• Manage the ICT Infrastructure team to ensure that appropriate action is taken to investigate and resolve all reported incidents and problems associated with the ICT infrastructure in line with Service Level Agreements (SLVA); and
• Proactively manage customer requirements and expectations via regular communications at all levels and implementation of action plans to improve the customer ICT experience to maintain high levels of customer satisfaction.

ICT Projects Manager Job Qualifications

To be appointed to this role, the successful candidate must possess the following key requirements;

• Bachelor’s degree in Computer Science, Information Systems or Information Technology from an institution recognized in Kenya;
• Master’s degree in a relevant field from an institution recognized in Kenya;
• A minimum of ten (10) years professional IT experience, three (3) of which must have been at the level of
• Deputy Manager, ICT or a comparable and relevant position;
• Member of a professional body;
• Experience in Project Management;
• Experience in managing a team from a large corporate environment; and
• Experience in negotiating large contracts and services necessary. Certifications
• Microsoft Certified Professional / ITIL / SQL and/or Oracle Certification.

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REF: NTSA/02/2017/17.

Reporting to the Manager, Human Resources, and the job holder will be responsible for monitoring and assessing hazardous and unsafe situations in all Authority work places and developing and implementing measures to ensure a safe work environment in line with the Occupational Safety and Health (OSH) Act.

Key Duties for the Occupational Health & Safety Officer Job

• Support the development of OHS policies and programs;
• Advise and instruct on various safety-related topics (noise levels, use of machinery etc.);
• Conduct risk assessment and enforce preventative measure;
• Review existing policies and measures and update according to legislation;
• Initiate and organize OHS training for employees and executives;
• Inspect premises and the work of personnel to identify issues or non-conformity (e.g. not using protective equipment);
• Oversee installations, maintenance, disposal of substances etc.;
• Stop any unsafe acts or processes that seem dangerous or unhealthy;
• Record and investigate incidents to determine causes and handle worker’s compensation claims; and
• Prepare reports on occurrences and provide statistical information to management.

Occupational Health & Safety Officer Job Qualifications

To be appointed to this role, the successful candidate must possess the following key requirements;

• Bachelor of Arts or Bachelor of Science in Safety Management, Engineering from an institution recognized in Kenya or relevant field is preferred;
• Certificate in Occupational Health and Safety (OHS);
• A minimum of 3 years’ experience in handling OHS as a Safety OfficerII or in a comparable and relevant position;
• In depth knowledge of legislation (e.g. OSHA/EPA) and procedures;
• Knowledge of potentially hazardous materials or practices;
• Experience in writing reports and policies for health and safety;
• Working knowledge of safety management information systems; and;
• Knowledge of data analysis and trending and reporting statistics;

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REF: NTSA/02/2017/16.

Reporting to the Senior ICT Officer, the job holder shall be responsible for safeguarding information system assets by identifying and resolving potential and actual security problems.

Duties for the ICT Officer Job

• Recommend and schedule repairs to the LAN/WAN
• Assist with the Information Security manager with compliance of security policies, standards and procedures;
• Handle and report all security related incidents;
• Implement security technologies under the direction of the Senior Information Security and Risk Officer;
• Ability to analyze IT security risks/vulnerabilities and recommend solutions for internal threats;
• Assist with reports on security incidents;
• Assist with the delivery on security awareness across the business; and
• Monitor, deploy and maintain security tools.

ICT Officer Job Qualifications

To be appointed to this role, the successful candidate must possess the following key requirements;

• Bachelor’s degree in Computer Science, Information System or Information Technology from an institution recognized in Kenya;
• Diploma in Information Technology;
• Computer application packages and information technology; and
• A minimum of three (3) years’ experience as an ICT Officer II or in a comparable and relevant position in the Public/Private Sector;

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REF: NTSA/02/2017/23.

Reporting to a Senior Human Resource Officer in charge of a HR function, the job holder will provide HR support services and assist in providing specialist advisory to staff and management in recruitment and selection, training and development, staff induction, discipline, leave management, welfare matters and other HR services while ensuring that all functional records are well maintained.

Key Duties for the HR Officer Job

• Participate in recruitment and selection of staff which will involve preparation of job adverts, shortlisting of prospective candidates for interviews and take part in interviews as per the recruitment policy;
• Assist in co-ordination of organization’s training and development activities;
• Assist in implementation of various talent management activities to support the achievement of the strategic plan;
• Train managers to effectively utilize the Performance & Learning tools ;
• Review the data inputted into the HR information system and ensure it is accurately updated;
• Manage, develop, mentor and coach the HR Assistant to ensure optimal performance;
• Provide support in management of staff welfare and benefits requirements in the Authority;
• Support in administration of staff welfare and benefits records;
• Continuous preparation and review of staff bio-data;
• Provide advice to management and staff on a broad range of employee issues including general HR issues, policy interpretation, work conditions, employee development and performance management;
• Support in resolution of employee grievances and complaints as per the HR policy;
• Conduct exit interviews to ensure proper information is captured, recorded, and is available for analysis;
• Assist in the interpretation of labour laws and NTSA human resources policies, rules and regulations; and
• Manage, develop, mentor and coach the HR Assistants to ensure optimal performance.

HR Officer Job Qualifications

To be appointed to this role, the successful candidate must possess the following key requirements;

• Bachelor’s degree in Human Resources Management, Public Administration, Business Administration, or in a related Social Science field from a recognized institution;
• Diploma in Human Resource Management, Industrial Relations, or a related field from a recognized institution;
• A minimum of three (3) years’ experience as a Human Resource Officer III or in a comparable and relevant position preferably within the public sector;
• Certificate in computer applications (Windows, Ms-Word, Ms- Excel, Ms-Access and Internet) from a recognized institution; and
• Member of the Institute of Human Resource Management (IHRM).