Vacancies at Machakos University

Ref. MksU/RAP/01/23(1 Post) (5-year contract, renewable once upon satisfactory performance). – Re-advertisement
Applicants should meet the following requirements:

• Should have earned a Ph.D. degree or its equivalent from a recognized institution.
• Relevant professional qualification of five (5) years. Served at the level of Senior Lecturer or above if from an academic background.
• Membership to a relevant professional body.

OR

• Must have a Master's degree in relevant field or equivalent professional qualification with fifteen (15) years administrative experience.
• Must have Served for three (3) years as Deputy Registrar Grade 14 or equivalent position.
• Must be Computer literate.
• Member of a recognized professional administration or management body.

Duties & Responsibilities

• To assist the Deputy Vice-Chancellor (Administration, Planning and Finance) in the general administration and planning in the University;
• To advise and coordinate the functions of all Heads of Departments or Sections within the Administration and Planning Division such as Human Resources, Central Services, Recruitment and Training;
• To coordinate and collect evidence for performance targets and preparation of the Division's Performance Contract quarterly reports;
• To serve as Secretary to the University Management Board;
• To assist in the coordination, formulation and implementation of Human Resource Policies relating to Staff Training, Recruitment, Staff Evaluation,
• Staff Benefits, Labor Relations, Staff Conduct and Discipline, Job Descriptions, Scheme of Service, and Union matters in collaboration with Heads of Departments or Sections concerned;
• To coordinate fleet planning and control transport services including vehicle allocation, insurance, maintenance and servicing;
• To communicate, follow-up and implement decisions of Management Board;
• To coordinate and monitor physical infrastructure planning and development, maintenance, and repair of existing facilities;
• To work closely with the Deputy Vice-Chancellor (Administration, Planning and Finance) in ensuring that the Planning and Development Departments operate effectively and efficiently and are in line with the University and Government policies;
• To obtain feedback from key stakeholders such as students, staff, alumni, research partners, public and private sector on satisfaction levels, service standards and educational needs;
• To generate comparative data on institutional performance in other Universities and Colleges within the region and globally for the purposes of facilitating benchmarking of performance;
• To coordinate the preparation, review and implementation of the Strategic Plan;
• To coordinate, implement and prepare project plans and management reports;
• To coordinate implementation of Performance Contracting, ISO and Quality Management System; and
• Be responsible for the allocation of buildings, rooms and offices in the University as well as the formulation of the rules governing their allocation and utilization.

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Ref. MksU/DR/02/23 (1 Post) (1-year contract, renewable upon satisfactory performance).
Applicants should meet the following requirements:

• An earned a Ph.D. from a recognized university with five (5) years' experience, three (3) of which in a Senior Administrative position.
• Must have Served at the level of lecturer or above if from an academic background.
• Membership to a relevant professional body.
• CPS (K) or any other relevant professional qualification.

 OR

• Must have an earned Master's degree with ten (10) years administrative experience, three (3) of which should be at the level of Senior Assistant Registrar Grade 13 or its equivalent.
• A member of a recognized professional administration or management body.
• Must be Computer literate.

Duties & Responsibilities

• Implementing and reviewing University’s compensation program.
• Creating and reviewing job descriptions.
• Conducting annual salary surveys.
• Developing, analyzing and updating the University’s salary budget.
• Developing, revising and recommending staff policies and procedures.
• Maintaining and revising the Universities handbook on policies and procedures.
• Performing benefits administration.
• Overseeing exit interviews.
• Maintaining Affirmative Action Programs.
• Maintaining department’s records and reports.
• Participating in administrative staff meetings.
• Maintaining the University’s directory and other charts.
• Recommending new policies, approaches and procedures.
• Communicate to staff any information from the University Management Board.
• Provide secretariat services to the Division’s main committee on a regular basis so as to operationalize the meetings and ensure proper documentation of all deliberations for future reference.
• Coordinate the periodic collection of evidence used in gauging achievement of performance targets within the Department for use in decision making on how to enhance performance.
• Identify any training needs among staff members in the Department and make necessary intervention for the same.
• Oversee all employees in the HR Department.
• Identify ways to maximize the value of the University’s employees and ensure all Human Resources are utilized efficiently and effectively.
• Participate in staff disciplinary committees for professional guidance and enforcement of ethical behavior within the work place.

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MKsU/DUL/ 03/23
Applicant should meet the following requirements:

• An earned Master's degree in Information Science/ Library Science and served as a Deputy Head of University Library for three (3) years as Senior Librarian Grade 13 or equivalent.
• Membership to a relevant professional body.
• An earned Ph.D. degree will be an added advantage

Key Responsibilities.

• Overall planning, administration and management of Library service.
• Developing, implementing and monitoring policies, strategies, procedures and work plans.
•  Manage selection, acquisition, organization and dissemination of Library resources and services.
• Promotion and marketing of Library services.
• Developing services for physically and visually impaired.
• Ensuring that the Library meets the needs of precise groups of users including Post Graduate Students and Persons Living with Disability.
• Ensuring different Library systems and services function effectively.
• Participation in capacity building and mentorship of Library staff.
• Working in collaboration with schools to develop and implement Information Literacy Program.
• Planning, coordinating and assigning duties and responsibilities to Library staff.
• Monitoring Library procedures in accordance with ISO 9001:2015 requirements.
• Keeping abreast with emerging Library and information trends and especially on Knowledge management.
• Promoting and developing local and international partnerships for the benefit of the Library.
• Monitoring and evaluation of Library services.

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MKsU/DICTO/04/23

Applicants should meet the following requirements:

• Must have an earned PhD degree in Information in Computer Science/Information Technology or related field from a recognized institution, with nine (9) years of experience in a relevant field three (3) of which must be at (Grade 13 or equivalent)

OR

• Must have an earned Master’s degree in Computer Studies/Sciences/Information Technology or related field from a recognized institution with twelve (12) years experience in a relevant field, three (3) of which at Grade 13.
• Registration with a professional body and relevant professional qualifications will be an added advantage.

Key Responsibilities

• Develop system algorithms and models used in designing ICT systems for the University to ensure they fully capture the needs of the intended users of the system.
• Coordinate protocol types for the network systems for effective implementation of specific operation supported by the specific procedures.
• Coordinate the development of ICT infrastructural implementation plans for the University to ensure the intended output is relevant and necessary implementation steps are well prioritized.
• Ensure optimum system security application in all areas.
• Ensure there is compliance of software licensing laws.
• Coordinates the preparation of contracts between the University and other entities on matters pertaining to ICT.
• Ensure disposal action is promptly carried out.
• Prepare Service budget, procurement plan, performance targets and work plan.
• Prepare ICT project handover reports to inform on the success of the project objectives as well as provide a user manual for the new ICT upgrades for guiding users.
• Develop and train staff on use of virtual programmes.
• Maintain and regularly update the assets register for all assets in the Department for accountability purposes.

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Ref. MksU/HM/05/23 (1 Post) (2 years Contract, renewable upon satisfactory performance.)

Applicants should meet the following requirements:

• Bachelors’ Degree in Hotel and Institution Management/ Hospitality Management or its equivalent with five (5) years’ experience in a busy establishment of similar status.

OR

• Have Higher Diploma in Hotel Management/ Hospitality Management with eight (8) years’ experience in a busy establishment of similar status.
• Have KSCE C (Plain) and above.

Duties & Responsibilities

• Manage all operations of the Hotel.
• Put in place expenditure control measures.
• Prepare annual procurement plans, work plans and Hotel Budgets.
• Establish Hotel performance targets.
• Ensure maximum efficiency and effectiveness in the operations of the Hotel.
• Ensure maximum and efficient utilization of all Hotel resources, both physical and human. 

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Ref. MksU/UHC/06/23 (1 Post) (2 years Contract, renewable upon satisfactory performance.)
Applicants should meet the following requirements:

• Must have an earned Bachelor's degree in Food Production/ Institutional Management Hotel management or its equivalent or Higher National Diploma in Food Production/ Institutional Management.

OR

• Must have an earned Diploma in Food Production/ Institutional Management from a recognized institution.
• Six (6) years working experience three (3) of which as Assistant Cateress/ Chef Grade 5/6 or equivalent.

Duties & Responsibilities

• Ensure food is properly cooked.
• Responsible for proper service of food to the students.
• Ensure proper hygiene is observed in the kitchen and the mess.
• Prepares and presents the food to the serving staff.
• Ensure that all kitchen appliances are properly maintained and in good working condition.
• Responsible for constantly checking at the service counter, cocoordinating with the cooks on replenish of cooked food to ensure smooth running of operations in the kitchen area.
• Planning menus for the kitchen for all foods in the university.
• Establish controls to minimize food and supply wastage. 

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MKsU/ASC/ 07/23 (2 Positions)
Applicants should meet the following requirements:

• Must have an earned A Master's degree in Counseling Psychology, Education Psychology or Sociology and Social works or equivalent.

 OR

• Must have an earned A Bachelor's degree Counseling Psychology, Education Psychology or Sociology and Social works or equivalent.
• Six (6) years working experience three (3) of which in student counseling.
• Registered with relevant professional body.
• Must be Computer literate.

Duties & Responsibilities

• Provide counseling services to University Students.
• Organize the students’ orientation exercise to familiarize them with counseling services at the University.
• Keep an accurate record of counseling sessions with the students.
• Coordinate peer counseling activities.
• Supervise staff under them.