• Career Opportunities at Palladium Group

  • Posted on: 21 November, 2016 Deadline: Not Specified
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  • Palladium develops and delivers solutions that create positive impact for communities, businesses, societies and economies. We transform lives and create enduring value by working with governments, corporations and non-profit organisations.

    Finance Assistant

     

    Project Overview and Role

    Position summary

    The incumbent will support the Finance & Administration Manager in recording and retrieving financial information on the project. This includes maintaining financial records, processing payments, handling cash for designated activities, and keeping track of project material inventory, all in line with established policies and procedures.

    The Finance Assistant will report to the Finance and Administration Manager.

    Responsibilities

    Essential Duties and Responsibilities

    • Review and submit for supervisor approval all travel documents (Travel Authorization, Travel Advance Request, & Travel Expense Report) and other expense reports
    • Ensure all local taxi vouchers received from approved taxi company are duly approved and prepare required taxi expenditure report
    • Perform quality control checks over invoices and claims to ensure calculations are accurate and necessary approvals have been obtained
    • Prepare payment vouchers for all approved invoices, claims, and advances
    • Prepare statutory returns, PAYE, NSSF, NHIF, HELB, and Pension and Withholding taxes and ensure timely remittance
    • Record vouchers and other financial information in the reporting system
    • Assist in the accurate and timely submission of bi-monthly financial reports, including bank reconciliations, per stipulated deadlines
    • Assist in ensuring accurate bank information for approved workshop participants to facilitate per diem payment
    • Maintain safe custody of project petty cash and ensure issuance is in line with company policies and procedures
    • Maintain a register for all project assets; ensure all material items are properly tagged
    • Assist in keeping accurate and secure custody of financial information, including procurement information, in both hard and soft copies
    • Assist in preparing required files for internal and external audits
    • Perform other duties and responsibilities as may be assigned

    Requirements

    Qualifications and Experience

    • Bachelor of Commerce ? Finance or Accounting Options with part or full CPA / ACCA qualification
    • 1+ years of administrative / procurement / finance experience
    • Proficient in computer and internet skills including MS Excel, Access, Outlook, and Word
    • Able to communicate effectively, both verbally and in writing, with managers, colleagues, and clients
    • Ability to work with minimal supervision
    • Attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities within a required timeframe
    • Able to meet deadlines in a fast-paced environment
    • Confidentiality and team spirit

    Program Assistant

     

    Position summary

    The incumbent will perform a variety of administrative, coordination, and logistical services in support of project activities. Under the guidance and supervision of the Finance and Administration Manager, s/he will focus on procuring project supplies and services and providing hands-on logistical and administrative support for core project meetings and activities.

    The Program Assistant will report to the Finance and Administration Manager.

    Responsibilities

    Essential Duties and Responsibilities

    • Assist in appropriate supplier selection and/or bidding processes for select purchase requisitions
    • Assist with conducting due diligence on preferred vendors and maintain appropriate procurement and audit documentation
    • Interact with suppliers to resolve transaction issues and gather critical information on status of supplies and services, quotations, and invoicing and tax documentation
    • Liaise with project staff and partners to coordinate logistics for both internal and external workshops and meetings
    • Coordinate with travel, accommodation, conference, catering, and printing agencies for provision of required project and workshop supplies
    • Maintain and regularly update travel plans and records to facilitate program efficiency
    • Request issuance of visas by contacting appropriate embassies and prepare supporting travel documents
    • Prepare workshop material and/or information packages and make them available within the required timeframe
    • Coordinate workshop registration processes and act as contact person for workshop participants
    • Perform other duties and responsibilities as may be assigned

    Qualifications and Experience

    • University degree in business studies, human or social sciences, or related field.
    • 1+ years of administrative / procurement experience, preferably with a USAID-funded project
    • Proficient in computer and internet skills including MS Word, Outlook, and Excel
    • Able to communicate effectively, both verbally and in writing, with managers, colleagues and clients
    • Attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities often with a required timeframe
    • Able to respond and adapt quickly to changing requirements and competing demands
    • A general understanding of health programs and operations will be an added advantage
    • Confidentiality and team spirit

    This position is based in Nairobi, Kenya. Kenyan nationals are strongly encouraged to apply.

    Method of Application

    Use the link(s) / email(s) below to apply on company website.

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