Project Officer Job at Lutheran World Federation

Responsibilities

1. Assessment, Program Design and Planning

In association with the LWF HUB Team Leader based in Nairobi, the PO will ensure that relevant assessments are executed both in terms of programming and organisational needs for establishment of the LWF.

The PO shall ensure that the Team Leader and the LWF World Service Kenya – Djibouti Program Representative are provided with regular sitreps and are regularly updated about humanitarian developments in the operational area.

The PO will coordinate the development of project implementation plans and budgets within the framework of the agreed response strategy and contribute to fundraising/proposal development.

The PO shall oversee project design and donor/funding proposal preparation.

2. Emergency Project Management and Implementation

Maintain ongoing surveillance of the developing humanitarian emergency situation and adjust activities accordingly. Ensure adequate monitoring, reporting and discharge of emergency response activities in accordance with LWF World Service framework, relevant SPHERE, other standards and essential environmental mitigation measures.Ensure that different sectoral activities are implemented in a coordinated and integrated manner. Ensure all emergency personnel understand and carry out their duties in accordance with humanitarian principles, core values, the Code of Conduct and SPHERE standards.

3. General Management and Leadership

Ensure all deployed staff are fully briefed on all aspects of security, social, cultural norms, local conditions and behavior. Establish and maintain constructive working relationships with other NGO’s, UN agencies host government, bilateral and multilateral donors, and other principle stakeholders including the military where present and if necessary.

4. Human Resources

Ensure that human resources implications for LWF World Service for both existing and anticipated response are fully assessed, identified, described and communicated. Monitor ongoing human resource issues and make recommendations and adjustments accordingly. Ensure together with the HR Manager in LWF Nairobi office that the systems used for HR are adapted to the emergency context to ensure a rapid response while maintaining an acceptable level of accountability in regards to recruitment.

In liaison with the HR Manager in Nairobi, make sure staff wellbeing is addressed.

5. Public Relations/Media

Support the Team Leader and the Program Representative to ensure positive coverage and timely provision of situation reports and fundraising material to LWF Nairobi and the LWF World Service Headquarters. Ensure all information, publicity and fundraising material recognizes and respects the dignity of disaster victims.

6. Safety and Security

Ensure all personnel understand individual and collective responsibilities for safety and security.

Monitor the operational environment with respect to increased levels of threat and advise the Kenya Country Office as well as develop a Country Security Plan (CSP).

7. Program Support

Ensure that program support functions are established and maintained in accordance with LWF World Service policies and procedures. Ensure compliance with all host country legal, contractual, labour and statutory requirements. Ensure with the Logistics Officer in LWF Nairobi office, the establishment and maintenance of a functional procurement and supply chain management system, ensure timely and appropriate establishment of all logistics infrastructure (warehousing / transport / distribution) and associated operating / management /monitoring systems.

8. Financial Management and Planning

Ensure with the Finance Manager in LWF Nairobi office the establishment and maintenance of LWF World Service financial management and accounting systems for all activities and assets.

Skills, Qualifications and Experience

• University degree in Project Management, Social Sciences or related field Minimum of 5 years in humanitarian field experience in complex contexts
• General finance, administration, and information management skills with proficiency in MS Office Experience leading a multi-disciplinary, multi-national team under complex contexts
• Strong understanding of the humanitarian emergency operating context, including Sphere, the humanitarian system, donors, security, civil military liaison and program management
• Ability to work as a team player who demonstrates leadership and is able to support and train staff and also able to work with disaster affected communities in a sensitive and participatory manner.
• Well developed written and oral communication skills in English and Somali language. Able to communicate clearly and sensitively with internal and external stakeholders as a representative of the LWF World Service. This includes effective negotiation and presentation skills.
• Trustworthiness and integrity with a clear commitment to LWF World Service's core values and humanitarian principles, Code of Conduct, and other principles.
• Ability to operate effectively under extreme circumstances including stress, high security risks and harsh living conditions.
• Demonstrates awareness and sensitivity to gender and all forms of diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner. Has capacity to make accurate self-assessment particularly in high stress and high security contexts.
• Well planned and organised even within a fluid working environment and has capacity for initiative and decision making with competent analytical and problem solving skills.
• Knowledge of SPHERE standards and the Red Cross/ NGO Code of Conduct