Job Opportunities at International Organization for Migration (IOM)

Core Functions / Responsibilities

• Develop DTM Somalia’s brand identity and apply it across all products and media outputs.
• Align all PRD publications, reports and products with IOM’s graphic guidelines.
• In close coordination with the Public Information Unit, deliver creative and innovative ideas for print, electronic, web-based and animated presentations.
• Produce layout/ design templates for key information and communication materials (including: displacement alerts, flow-monitoring and mobility tracking dashboards, banners, leaflets, books, calendars, bulletins, flyers, cards).
• Improve and edit art-work, photos, charts and other graphic elements.
• Custom photo editing (restoration, noise reduction, tonal adjustment).
• Deliver creative graphic and technical solutions for use of new media (virtual 3D words/boxes, postcards).
• Perform such other duties as may be assigned.

Required Qualifications And Experience

Education

• Master’s degree with 3 years of experience in a relevant field, or
• Bachelor’s Degree with 5 years of experience in a relevant field;

Experience

• Proficient in Adobe InDesign, Illustrator and Photoshop (CC 2017);
• Good working knowledge of Adobe Premiere Pro (CC 2017);
• Show a clear and mature style of design, demonstrating an understanding of the communication requirements of a UN agency;
• Proven experience of graphic production from start to published/printed product with knowledge of printing processes (offset and digital) and colour management;
• Good understanding of new and evolving technologies and digital platforms;
• Working experience in development or humanitarian environment is desirable.
• Team-oriented, proactive, with a demonstrated ability to work independently and under pressure;
• Ability to work effectively and harmoniously with colleagues from various cultures and professional backgrounds;

Languages

Fluency in English is required.

Required Competencies

Behavioural

• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism - displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

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Core Functions / Responsibilities:

1. Maintain efficient filing system for all documents, reports and procurement records, tenders, bids, etc. and make sure they are updated regularly.
2. Prepare Requests for Quotations, send them out to Suppliers and follow up on their submissions.
3. Receive, track all Purchase Requests and submit them to the Procurement and Logistics Assistant for further processing.
4. Timely apply, process and follow up all duty exemptions applications for IOM procured goods and services and keep proper data base for all applications submitted and completed and report the same to HCOS on monthly bases.
5. Assist in making sure all approved and submitted VAT exemption forms are communicated timely with the suppliers.
6. Assist in preparing Duty exemptions on all vehicles purchased or imported by the Organization.
7. Perform any other related duties as may be required from time to time.

Required Qualifications and Experience

Education

• University Degree in Procurement /supply chain, Higher Diploma in Supply chain, logistics or procurement or relevant field.

Experience

• Demonstrated proficiency with Microsoft Office applications, including Excel, PowerPoint, Good knowledge of information technology and proficiency in Microsoft Office applications especially Excel, Word, PowerPoint and Outlook.
• Must be well organized and meticulous
• Communicate information in a clear, well-organized and professional manner.
• High level of integrity/confidentiality and ability to work as part of a team
• Solid organization and analytical skills
• Personal commitment, efficiency and results-driven.
• Required IOM functional competencies: effective communicator, successful negotiator, creative analytical thinker, active learner, team player and cross cultural facilitator.
• Flexible and able to adapt quickly to new, different environments.
• Objective, analytical and capable of working under pressure on tight deadlines.

Languages

Fluency in English is required.

Required Competencies

Behavioural

• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism - displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness - displays awareness of relevant technological solutions;

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

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Core Functions / Responsibilities:

1. Assist in preparation of project/designs, technical specifications and detailed bill of quantities including confidential cost estimation for the infrastructure to be built in the area of responsibility;
2. Assist in preparation of required tender documentation, including technical and administrative aspects;
3. Provide close monitoring and strict supervision of contractors’ and/or service providers in the area of responsibility ensuring successful implementation of the projects, including periodic revision of construction books and construction diaries, revision of progress report prepared by the contractors, certificate of acceptance, among others;
4. Inspect construction materials to see that they conform to specifications;
5. Coordinate and manage pre-site meetings with contractors;
6. Identify areas of improvement in existing infrastructure and develop strategic plans for development;
7. Assist with the development of concept notes or funding proposals related to infrastructure;
8. Report timely and efficiently to PM any problems or issues related to project implementation in the area of responsibility, including suggested corrective measures if needed;
9. Assist in preparation of infrastructure project technical designs to be presented to the PM and Coordinator for approval and endorsement;
10. Closely track infrastructure project expenditures, including assisting in preparation of Certificates of Completion (CoC), according to contractor’s deliverables in coordination with the PM and Resource Management Unit personnel;
11. Conduct final construction inspections, write final reports, and coordinate site handovers;
12. Maintain a central filing system in soft and hard copies, including proper filing of electronic and hard copies of all relevant documents per infrastructure project;
13. Represent IOM in all meetings with relevant stakeholders in the area of responsibility at the local and national levels, when requested;
14. Develop and maintain appropriate, open, and professional communications with programme beneficiaries, contractors, service providers, suppliers, government officials, donors, and any other relevant stakeholders;
15. Perform such other duties as may be assigned.

Key deliverables to be performed under this contract:

1. Oversee construction of female transition centres in Baidoa and Kismayo;
2. Oversee any additional construction within the male transition centres in Baidoa and Kismayo;
3. Conduct field site visits, perform assessments, design blueprints, and develop BOQs for any additional infrastructure plans as assigned.
4. Write monthly Engineering Reports, reporting on the previous month’s engineering and architectural activities as well as planning for the upcoming month’s activities.

Tangible and measurable outputs of the work assignment, delivery dates and performance indicators for evaluation of results (value of services rendered in relation to their cost):

Deliverable

Delivery Date

Associated Payment

· Development of Engineering/Architectural Plan for DDR Unit

· Design monitoring tools for Engineering/Architectural Plan

· Monthly Engineering Report (including summary of activities, challenges/lessons learned areas for improvement and proposed activities, etc.)

30 April

3,000 USD

· Draft TORs for third party monitors and contractors

· Monthly Engineering Report (including summary of activities, challenges/lessons learned areas for improvement and proposed activities, etc.)

31 May

3,000 USD

· Monthly Engineering Report (including summary of activities, challenges/lessons learned areas for improvement and proposed activities, etc.)

30 June

3,000 USD

· Monthly Engineering Report (including summary of activities, challenges/lessons learned areas for improvement and proposed activities, etc.)

31 July

3,000 USD

· Monthly Engineering Report (including summary of activities, challenges/lessons learned areas for improvement and proposed activities, etc.)

31 August

3,000 USD

· Final report detailing achievements and recommendations

· Monthly Engineering Report (including summary of activities, challenges/lessons learned areas for improvement and proposed activities, etc.)

30 September

3,000 USD

Deliverables are subject to moderate change at the discretion of the DDR Coordinator and Project Manager. This contract may be renewed depending upon funding and consultant’s performance.

Organizational Arrangements:

The Consultant will report directly to the PM under the general guidance of the DDR Coordinator, but is expected to be able to work independently and support him/herself.

Required Qualifications and Experience

Education

• Bachelor’s degree in Civil Engineering or a related field required;

Experience

1. At least 3 years’ experience working as a civil engineer/architect;
2. Demonstrable experience designing blueprints and other technical drawings;
3. Experience working within a humanitarian and/or conflict context;
4. Experience working with specialized IT engineering/architectural programmes such as Archicad, AutoCAD, or other similar technical software an advantage;

Languages

• Fluency in English required; working knowledge of Somali an advantage

Required Competencies

Behavioural

• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism - displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.