Job Opportunities at Duma Works - 5 Positions

HR Job Responsibilities

• Manage all HR activities and process administration at the factory;
• Management of a workforce ranging between 200-250;
• Spearheading recruitment, training and ensuring implementation of all company policies;
• Implementing labour laws practices in the company;
• Handling labour-issues with the local labour office & court of law;
• Management and maintainance of the duty-rota shift-wise for the factory as the factory operates 24×7 in 3 shifts;
• Conducting proper appraisals and submitting reports to facilitate salary negotiation;
• Plan leave of workers to ensure smooth operations of the factory at all times;
• Ensure workers’ satisfaction at every stage and on a regular basis;
• Complete salary administration including monitoring of overtime & reduction of the same through increasing output per person;
• Managing operational standards of the factory and ensure proper process and material flow to support the Kaizen system of 6S at the factory;
• Any other duties and responsibilities which the management will feel important for the position to handle.

Requirements for the HR Job

• Bachelor’s degree in Human Resource Management;
• 10 years’ experience in Human Resource with experience in Management;
• Must have worked in manufacturing industry with complete knowledge of labour laws;
• Experience of Lean management systems like Kaizen / Theory of Constraints;
• Experience of working in ISO / HACCP certified companies.

Competencies

• Excellent leadership and management skills;
• Ability to work under pressure and demonstrate leadership;
• Team player with good interpersonal skills and high integrity;
• Demonstrated good communication skills;
• Good interpersonal skills;
• Ability to work under minimum supervision.

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Project Manager Job Responsibilities

• Create long, medium and short term strategies to achieve the Initiative’s goal
• Cultivate new partner relationships to support various projects
• Conduct relevant background research on potential partners and donors
• Identify potential funding leads and partnership opportunities and provide this information to the board of trustees
• Work in collaboration with the client to identify thematic areas that would then be developed into projects
• Provide mentorship and training as appropriate to the team
• Delegate tasks and duties as required.
• Oversee all relations with partner agencies
• Engage regularly with donor representatives and other partners to build and strengthen long-term relationships

Key Decision Dimensions

• Decisions pertaining coordination of information submissions and of ongoing dialogue with external partners/donors
• Decisions on relationship management techniques relevant to individual partners/donors; strategies
• Decisions on effective proposal development and grant management – management of the wider team, delegation of tasks, assignment of responsibilities and internal quality control.

Key Performance Metrics

• Secure programmatic grants from bilateral and multilateral organisations based on mutually agreed to targets on an annual and rolling longer term basis
• Development of strong team to secure grants
• Development of high quality proposals

Qualifications for the Project Manager Job

• Relevant undergraduate degree
• At least 8 years of relevant work experience with at least 3 having been in a senior management role
• Excellent research and analytical, written and presentation skills with a high level of comfort with technology
• Experience in developing and writing proposals, coordinating multiple inputs from a variety of sources
• Experience in grants management
• Experience in managing partner relations.
• Strong inter-personal skills, tact, sense of confidentiality and ability to work in a cross-institutionalised & multi-cultural environment
• Proven written, analytical, verbal, presentation and IT competencies
• Ability to work under continuous pressure with multiple competing priorities, demands and deadlines
• Self-motivated, able to work independently and able to juggle multiple competing priorities
• Ability to solve problems and work around obstacles, both internal and external
• Proven track record in leading, managing, building and developing teams
• Understanding and experience of development phases in organisations

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Job Description

We are looking for a Finance Manager who can manage, control and ensure that company accounting activities and procedures conform to generally accepted accounting principles and comply with the approved policies and procedures of the company while leading and coordinating all tasks and functions relate to financial reporting, Budgeting, cash flow management, debt financing in a timely manner all financial obligation and requirement with third parties.

Finance Manager Job Key Responsibilities

• Manage, control and ensure that company accounting activities and procedures conform to generally accepted accounting principles
• Ensure that all financial transactions are handled and processed in-line with the approved policies and procedures.
• Oversee the daily operations of the finance department
• Prepare the monthly financial reports with all needed financial and costing analysis comparing with Budget and KPIs.
• Manage the preparation of the official annual report of actual revenues, transfers, and expenses.
• Ensure compliance with regulatory reporting requirements Establish and improve control systems to reduce leakage
• Improve cost control, efficiency and profitability
• Continuously analyze financial performance to provide input into business actions, which will improve profitability and growth
• Use financial projections to improve strategic decision-making and planning (e.g. analyze profitability of new products versus expansion of existing products, etc.)
• Improve cash flow and profitability by sourcing and managing the most efficient available sources of external capital
• Use financial models to support the growth plans of the company
• Present financial models to investors to ensure investment is secured
• Contribute to the evolution of Ten Senses Growth strategy
• Support other senior team members in implementing Ten Senses Growth Plans
• Ensure the Ten Senses board (including external board members) are provided updates on financial performance at the required level and have all the information required to support their decision-making, reviews and strategic planning.
• Ensure that the company are continuously keeping sufficient fund to fulfill its financial obligation by preparing monthly cash flow forecast. Monitor the actual cash flow against forecast and take the necessary measure to remedy variances.
• Direct and coordinate debt financing and debt service payments with external agencies and monitor terms, conditions and covenants and ensure compliance with the same.
• Prepare financial analysis for contract negotiations and product investment decisions.
• Ensure compliance with local and international budgetary reporting requirements.
• Lead and coordinate with all other department the preparation of annual operating budget and developing 3-10 years business plans for the company.
• Recommend benchmarks for measuring the financial and operating performance of divisions and departments.
• Establish and implement short- and long-range departmental goals, objectives, policies, and operating procedures.
• Serve as primary legislative liaison for company financial issues.
• Ensure that financial controls are in place at functions and provide recommendations for procedural improvements.
• Provide analysis and commentary to financial reports and projections, which identify areas of improvement within the business.
• Manage payroll and other statutory HR responsibilities for permanent and casual staff. Other duties as assigned

Key Skills

• Ability to analyze financial data and prepare financial reports, statements and projections Good knowledge in the cost accounting and financial analysis
• General knowledge of the manufacturing cost accounting, i.e. product cost, inventory, standard cost, variance analysis between actual and standard cost
• Working knowledge of short and long term budgeting and forecasting, rolling budgets, and product-line profitability analysis
• Must enjoy IT and be innovative with solutions
• Experience with Exports and EPZ functions
• Work requires professional written and verbal communication and interpersonal skills. Work also requires willingness to work on multitask, long hours and under pressure so as to meet deadlines
• Ability to motivate teams to produce quality materials within tight timeframes and simultaneously manage several projects
• Ability to participate in and facilitate group meetings

Requirements for the Finance Manager Job

• Degree in Accounting
• CPA – K
• A minimum of 5 years of experience in a senior level Finance or Accounting position
• Experience with privately owned industrial or energy companies is an added advantage
• Knowledge of finance, accounting, budgeting, and cost control principles including Generally Accepted
• Accounting Principles
• Willing to go through 6 months’ probation
• Knowledge of automated financial and accounting reporting systems
• Experience with fundraising and sourcing for credit lines/ working capital
• Knowledge of Government financial regulations
• Ability to rapidly develop a deep understanding of the company’s key purchasing, manufacturing, shipment,
• logistics and sales processes and relate these to financial performance.
• Highly numerate with the ability to illustrate the effect of business decisions and business performance using simple to understand models.
• A team player with the ability to inspire, motivate and manage others.
• Desire to progress rapidly to a director level of responsibility.
• Self-motivated and comfortable being the most senior finance professional within a dynamic fast growing company.
• Drive to continuously improve the performance of the finance team and performance of the business. Willing to take ownership of proposing and implementing improvements within the business.
• Confident to make a case for well thought out proposals to the MD

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The ideal candidate will interact with their clients on a daily basis to ensure that excellent customer service is delivered by the brand consultants and therapists.

Retail Manager Job Responsibilities

• In charge of driving sales through your team by creating and maintaining an atmosphere geared to achieving sales, profits and goals.
• Meet with staff individually, to set goals and monitor overall performance. Develop their skills in respective areas. Identify training required.
• Resolve customer issues and requests in a timely and efficient manner.
• Create weekly work schedule for the staff members. Ascertaining that staff adheres to company policies in terms of reporting times, attitude and behaviour at work. Liaising with the HR team in case of any major disciplinary concerns.
• Responsible for the managing and ordering of stock through a supply chain. Ensure that the inventory levels are sufficient on a month to month basis.
• Control all store expenses within the budget guidelines and petty cash policies.
• Keeping communication lines with the Head Office team and generating monthly reports on sales and all the in-store activities.
• Collaborating with the Inventory department to manage inventory, asset and cash management by adhering to set company policies.
• With support from the Marketing team, help run in-store promotions and activations as well as initiating special events.
• Preserve merchandising, display, and showroom hygiene standards and guidelines.
• Handling any corporate clients and/or handing them over to trade sales.
• Ensuring the sales team keeps up with trends utilizing the talent management team to constantly develop skills thus being a market leader in an evolving beauty industry.
• Reporting directly to the Group Retail Manager.

Qualifications for the Retail Manager Job

• Have a University degree/ diploma, or equivalent (3 years retail management experience).
• Have a passion for the cosmetic industry and willing to develop your skills.
• Proven ability to set and achieve sales goals.
• Competitive drive and entrepreneurial confidence to succeed in a commission-based environment.
• Demonstrated ability to develop relationships with customers and coworkers.
• Knowledgeable and enthusiastic about cosmetic trends.
• Ability to positively and proactively handle customer concerns and prioritize multiple tasks in a fast-paced environment.
• Ability to quickly learn new procedures and processes.
• Strong organizational and follow-through skills.
• Excellent communication and interpersonal skills.
• Working computer skills, Microsoft Office and experience with POS systems a plus.
• Cosmetic experience and licensing is a bonus but not mandatory; we will provide training to our employees.

Compensation

A competitive base salary and travel allowance
Commission & bonus based on achievement of sales & profitability targets.

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Job Purpose

To supervise general operations within the stores/stocks department ensuring efficient receipt, storage and issuance of stock

Deputy Stores Manager Job Responsibilities

• Liaise with suppliers on delivery of stocks
• Plan coordinate and monitor receipt of orders and issuance of stock
• Coordinate the use of ERP systems for stock management
• Conduct cycle counts as per defined procedures
• Ensure stock control systems are up to date
• Ensure accurate inventory of all SKU’s
• Plan and coordinate procurement of future stock capacity requirements
• Implement loss prevention procedures within stocks dept
• Maintain stock inventory records
• Generate inventory reports as per required procedures
• Ensure compliance with company policies and guidelines on receipt, storage and goods issuance within team
• Maintain and ensure a clean, safe working environment within the stocks warehouse
• Ensure team’s compliance with ISO practices
• Work as per Kaizen Guidelines
• Motivate organise and encourage team work among stores workers to ensure work efficiency and in compliance with set standard operating procedures

Requirements for the Deputy Stores Manager Job

• Higher national diploma, diploma of degree in stores management/supplies management
• KCSE grade C and above
• Completion of the CIP package will be an added advantage
• Working knowledge of inventory stores systems and Bin allocation & Management
• Ability to work under pressure and demonstrate leadership
• Team player with good interpersonal skills and high integrity
• Proficiency in computers (Microsoft Office) • Demonstrated good communication skills
• Good interpersonal skills
• Ability to work under minimum supervision
• 7 to 10 years relevant work experience within a steel fabrication/steel trading environment
• Proven Experience working with SAGE stock ERP systems and inventory control

Additional requirements

• Previous experience in Kaizen and an ISO certified environment
• Management Experience
• Warehousing background will be an added advantage