Job Opportunities at Pwani University - 12 Positions

Job Purpose

This position is responsible for supervising the operations of stores through maintenance of proper inventory records to facilitate accuracy and accountability.

Requirements for the Stores Supervisor Job

• Degree in Purchasing and Supplies Management or Bachelor of Business Management (Purchasing and Supplies Option) or its equivalent from a recognized institution.
• Must be registered members of a professional body (KISM/CIPS)
  Must have knowledge of ERP (Enterprises Resource Planning)
  Should show Active involvement in International/Continental/Regional /National/ Local/Community activities.
• The applicants must have a minimum of three(3) years work experience(i.e. post qualification experience) as a Stores Assistant in a large or busy organization with proven integrity, honesty, independence, innovativeness and compliance to deadlines.

Stores Supervisor Job Responsibilities

• Supervise the day-to-day activities of the stores assistants in accordance to set work plans to facilitate achievement of departmental objectives.
• Oversee the storage of supplies and inventories in an established method for facilitate safety and easy retrieval
• Maintain an accurate record of inventories to facilitate tracking of stock levels and inform restocking decisions
• Participate in the stock taking exercise to ensure that the physical stocks tallies with system records and reconciling the stocks
• Coordinate activities of the store assistants to and ensure harmonious operations
• Receive and inspect goods and ensure compliance to specifications
• Monitor inventory levels and movements using manual and computerized systems to ensure adequate stocks
• Posting of suppliers invoices in the system and approving them for payment
• Ensuring re-order levels are maintained at all times
• Liaise with suppliers on their deliveries and invoices
• Compiling stores reports on a quarterly basis
• Ensure proper record keeping and accounting of inventories
• Supervising issuing and receipts of inventories
• Any other duty as assigned by the Head of Section/ Department

Skills and Competencies

• Computer literacy
• Team building and team work.
• Interpersonal skills.
• Good communication skills.
• Leadership skills
• Organizational skills
• Analytical ability
• Ability to work under pressure
• Supervisory Skills

Terms Of Service

Appointment to this position is either on permanent and pensionable terms or on a two (2) year renewable performance-based contract depending on age, citizenship and any other reason.

Benefits for the above position include a competitive basic salary, house allowance, medical cover for staff and dependants, life Insurance, opportunities for further development and training and other regular allowances.

go to method of application »

Job Purpose

This position is responsible for overseeing operations of the Procurement Department, the sourcing and Management of Procurement of goods, services and works for the University in compliance with requisite legislations and procedures.

Requirements for the Procurement Officer Job

• Have a Bachelor’s degree in Supply Chain Management or Procurement & Supply or its equivalent from a recognized university. Applicants with Master’s Degree will have an added advantage.
• Must have Professional certification in Procurement from either, CIPS, KIM or KISM with Diploma level being the minimum.
• Be a registered member and hold current membership status from KISM or CIPS.
• Have a minimum of five (5) years experience in the management of voluminous procurement functions with preferably three years at senior level.
• Be of the highest ethical standards, integrity, accountability and professionalism, and good stewardship and comply with the requirements of Chapter six of the Kenya Constitution.
• Have knowledge and ability to use ERP (Enterprise Resource Planning) systems. Knowledge and use of Navision will be an added advantage.
• Have previously served/headed a busy procurement department and demonstrated exemplary work performance.
• Meet requirements of Chapter Six of the constitution of Kenya
• In addition, candidates should show active involvement in International/Continental/Regional /National/ Local/Community activities.

Skills and Competencies

• Ability to work with present-day Microsoft word, excel and presentation software.
• Demonstrated planning and organization skills.
• Be an excellent team player with people skills
• Analytical thinking and keen judgment
• Self drive and ability to coordinate and work well with others
• Good report writing and document management skills
• Effective communication (verbal & written) with all levels of customers
• Exhibit high level of integrity and work ethics Have good Negotiation skills
• Ability to work under pressure

Procurement Officer Job Responsibilities

• Oversee and coordinate the day-to-day operations of the procurement and stores sections.
• Development and implementation of the Universities Annual Procurement Plan.
• Review and continually develop the procurement manual in line with changing regulations
• Knowledge in the procurement of technical projects.
• Compile management and statutory procurement reports to the relevant bodies as and when required.
• Preparation of tender documents, Request for Proposals, Expression of Interests etc
• Advising management on legal requirements for procurement in line with the public Procurement and disposals Act 2005 and its amendments.
• Advising management on matters relating to procurement of goods, works and services.
• Sourcing and Contractual management of suppliers, contractors and all service providers.
• Secretary to the University’s Tender andDisposal Committees.
• Undertake reviews to policies related to procurement and stores functions.
• Ensuring processing of all procurement contracts.
• Ensuring coordination of disposal, obsolete and idle assets.
• Ensuring preparation of quarterly procurement reports.
• Approval of local purchase orders.
• Performs any other duties that may be assigned by the immediate supervisor.

go to method of application »

REF: PU/ADV/26/05/2017

Qualifications for the Accountant Job

• This is a middle-level position in the university and appointment is either on permanent and pensionable terms or on a two (2) year renewable performance-based contract depending on age, citizenship and any other reason.
• Applicants must have a Bachelor’s degree in Commerce or its equivalent from a recognized university.
• Have CPA (K) or its equivalent
• Have knowledge of ERP (Enterprises Resource Planning)
• Be registered with the relevant professional body (e.g. ICPAK)
• The applicants must have a minimum of three (3) years relevant experience in a large or busy organization, at the level of an Accountant (Grade F) or its equivalent with proven integrity, honesty and compliance to deadlines.

Responsibilities for the Accountant Job

• Participate in preparation of institutional budgets e.g. for divisions, departments, sections and units to ensure proper allocation and utilization of resources
• Prepare weekly management reports such as cash flows, budget variance reports to inform management of the finance performance of the institution and make decision on what remedies are supposed to be implemented.
• Develop quarterly work plan for Assistant Accountants, Accounts Assistants; allocate and supervise their working to ensure smooth running of the sections and units.
• Participate in monthly divisional meetings to review work done and assist in annual development and review of financial policies and procedure to ensure relevance.
• Prepare monthly management accounts to assist the institution on planning and general making of financial decisions.
• Prepare process and review payment of vouchers to ensure timely disbursement of funds and setting of institutional financial liabilities.
• Participate in the preparation of annual financial statement and schedules for the institution to ensure that it meets all the statutory requirements.
• Participate in the preparation of departmental budget and compiling the budgets of the institution from various departments to ensure adequate and allocation of resources for all the departments.
• Review the institutions bank reconciliations to ensure accuracy in the bank transactions.
• Review and reconcile institutional debtors and credit accounts to ensure the balances are correct for proper financial accountability.
• Prepare and update timely, monthly payroll for university staff by making necessary adjustments and
  posting of pay slips in the staff portal.
• Prepare and provide payroll reports to the relevant sections to ensure timely remittance to the relevant
  beneficiaries.
• Review all income receipts from the cashiers and ensure accurate banking of all the cash received as
  well required by the university financial policy.
• Maintain and reconcile university assets register to ensure safe custody of all the institutional policy.
• Maintain research project funds to ensure adherence to the donors and the institution requirements
  and provide periodic reports.
• Prepare and timely filling of Value Added Tax, National Social and Security Fund, Higher Education
  and Loans Board and as provided by the relevant statues to ensure compliance.
• Bill all the university debtors timely by posting all required fees and charges to students account and
  invoicing all other institutions debtors to ensure optimum recognition of revenue.

Skills

• The candidate must have:
• Computer literacy
• Team building and team work.
• Interpersonal skills.
• Good communication skills.
• Managerial skills
• Leadership skills
• Organizational skills
• Analytical ability
• In addition, the applicants should show:
• Active involvement in International/Continental/Regional /National/ Local/Community activities

go to method of application »

REF: PU/ADV/28/05/2017

Responsibilities for the HR Assistant Job

• Assist in coordinating trainings and staff development activities by ensuring training evaluations are done after training.
• Processing training and development applications and responses
• Making follow up on employees on Training, Study leave, leave of absence and sabbatical leave on submission of progress reports, requests for study leave and extensions, administration of bond forms etc
• Ensure proper filing of training records and reports
• Compiling and updating employee records by ensuring proper filing of records, verifying contents of files to have the required documentation, i.e. Job Descriptions, Professional qualifications, requisitions etc.
• Process documents and prepare reports relating to Human Resource activities for decisionmaking
  and to various government institutions as may be required.
• Prepare written correspondences as feedback to inquiries on various issues as may be required
• Arrange for meetings assigned to ensure meeting place as scheduled and the right people attend.
• Take minutes in meetings as may be required
• Assist in recruitment and selection process
• Assist in the performance Management implementation and follow up process
• With the help of ICT department, assist in automation of human resource processes
• Assist with day to day operations of the Human Resource functions
• Perform any other duties assigned by immediate supervisor.

Skills and Competencies

• Have an understanding of the Kenya Labour laws
• Be computer literate and analytical ability
• Have knowledge of operating standard office equipment with demonstrated ability to perform a wide range of administrative and office support duties.
• Have excellent communication skills (verbal and written)
• Minutes taking and writing skills
• Have good Interpersonal skills
• Have commitment and good work ethics
• Be ready to take up additional responsibilities
• In addition, the applicants should show ctive involvement in International/Continental/Regional /National/ Local/Community activities

Qualifications for the HR Assistant Job

• Applicants must have a Bachelor’s degree in Human Resource Management or its equivalent from a recognized university with a minimum KCSE Mean Grade of C (plain) of KCE Div II
• Be registered members of the Institute of Human Resource Management (IHRM)
• Have knowledge of Human Resource Management Information Systems (HRIS)
• Applicants must have at least two (2) years experience (post qualification experience) in human resource
  related duties in a large or busy organization, with proven integrity, honesty and compliance to deadlines.

go to method of application »

REF: PU/ADV/25/05/2017

This is a senior position in this cadre in the University, and appointment is either on permanent and pensionable terms, or on a two (2) year renewable performance-based contract depending on age, citizenship and any other reason.

Qualifications for the ICT Manager Job

• A Master’s Degree in either Information Technology, Computer Science, Software Engineering, Computer Engineering, Business Information Technology, Information Systems or Telecommunications Engineering from a recognized university.
• In addition, the candidates should have certificate in MCSA/MCSE/ CCNA /CCNP
• Should show active involvement in International/Continental/Regional /National/ Local/Community activities.
• Interested applicants must have a minimum of three (3) years work experience as an Assistant ICT Manager (Grade 11) or equivalent in a large busy organization with proven integrity, honesty, independence, innovativeness and compliance to deadlines.

The candidate should show ability to carry out the following duties and responsibilities:

• Prepare strategic and operational plans for the Department of Information Communications Technology (ICT) to ensure that all necessary ICT tools, processes and systems are in place to meet the requirements of Pwani University staff and students and contribute to the achievement of short-and long-term goals of the University.
• Be proactive in identifying the needs of users and the systems that can meet those needs.
• Manage and provide oversight for the implementation of ICT systems, a security strategy and a disaster recovery plan that minimizes the risk of data loss.
• Ensure development, implementation and maintenance of all policies related to ICT services, including procurement, distribution and asset management.
• Develop and manage the planning and budgeting for the ICT services to ensure that resources are used to provide best in class ICT services that are in line with organizational growth.
• Develop sourcing strategy to ensure appropriate procedures are in place to select equipment and service vendors.
• Oversee the implementation and maintenance of technology infrastructure in line with University growth plans, and changing business requirements or technological advancements.
• Oversee ICT special projects, including planning, scheduling, managing and progress reporting for system implementations.
• Provide practical, hands-on leadership to ICT technical staff, assigning duties, monitoring and guiding them, and stepping in and doing technical work when necessary.
• Ensure availability of training on Pwani University systems as needed by users.
• Pursue links with other universities and national ICT bodies, including KENET and ICT Authority, to ensure Pwani University is up to date in its use of ICTs.
• Ensure a well-functioning helpdesk
• Ensure the proper allocation of ICT assets to University staff

Skills

• Applicant should demonstrate
• Proficiency in Project Management, Leadership and Team-building
• Ability to work across teams
• Good command of oral language skills and writing ability
• Good interpersonal communication skills and ability to work with others under pressure and solve problems

Knowledge and experience in usage and administration of the following systems

• ERP – MS Dynamics (NAV)
• KOHA
• TEEAL
• Networks – NAGIOS
• Windows and LINUX server

go to method of application »

REF: PU/ADV/31/5/2017

Qualifications for the Secretary Job

• This is an entry position to this cadre and appointment is on permanent and pensionable terms or on a two (2) year renewable performance-based contract depending on age, citizenship and any other reason.
• Applicants must have a Diploma in Secretarial Studies from KNEC or equivalent qualifications from a recognised institution.
• Applicants must have passed the following seven subjects offered by KNEC:
• Shorthand III (80 w.p.m)
• Typewriting III (50 w.p.m)
• Computerized Document Processing III
• Business English III/ Communication III
• Office Practice III
• Commerce III
• Office Management III/ Office Administration and Management III
• Secretarial Duties III

In addition, the applicants:

• Must have a certificate in computer applications from a recognised institution and knowledge in basic computer programmes such as word, excel and use of internet. Applicants with a working knowledge of ERP will have an added advantage
• Must have Practical knowledge of ISO
• Should show active involvement in International/Continental/Regional /National/ Local/Community activities
• Have at least two (2) years relevant work experience in a busy office.

Skills

• Organisational skills
• Interpersonal skills
• Good communication skills
• Teamwork
• Practical knowledge of ISO
• Good communication
• Teamwork.

Responsibilities for the Secretary Job

• Duties and responsibilities will include but not be limited to:
• Handling telephone calls and appointments.
• Receiving and assisting Visitors.
• Transfer calls to respective offices.
• Typing correspondences.
• Taking minutes in meeting as and when required.
• Ordering and maintaining stationery and equipment supplies
• Ensure security of records and documents.
• Receiving and dispatching of mails and documents.
• Creating and maintaining files and proper filing system.
• Filing and updating files/records /office documents and maintaining files as per ISO requirements.
• Operate reprographic machines.
• Confidentiality in maintaining data and office records and information
• Perform any other duties assigned by the Supervisor.

go to method of application »

REF: PU/ADV/30/5/2017

This is a middle-level position in this cadre in the University and appointment to this position is on permanent and pensionable terms, or on two (2) year renewable performance-based contract depending on age, citizenship and any other reason.

Qualifications for the Senior Library Assistant Job

• Applicants Must have a Bachelors degree in Library and Information Science/Studies from a recognised university as well as training in IT or other computer intensive discipline.
• Applicants must have a minimum of three (3) years working experience in a busy computerized Academic Library or related experience in a large or busy organization.
• Experience in administrating KOHA Integrated Library System.
• Experience with institutional repositories, UNIX/Linux operating systems, preferably Debian.
• Knowledge of Apache2 and MySQL-database server.
• Knowledge of computer networking technologies, the Internet, web-based services, and current developments in library applications of information technologies, they should also be conversant with Library 2.0 concept and tools, have Knowledge of library standards such as Z39.50 and MARC.
• Knowledge of the following development environments: PERL, PHP, XML and JavaScript.

The candidate should also show:

• Active involvement in International/Continental/Regional /National/ Local/Community activities.
• Have excellent oral and written communication skills.
• Teamwork skill
• Supervision skills
• Coordination and organization skills
• Relevant computer skills
• Problem solving skills
• Practical knowledge of ISO
• Report writing skills
• Coordination and organization skills
• Research and planning skills
• Networking skills

Responsibilities for the Senior Library Assistant Job

• Manage, plan, and administer the integrated library system.
• Manage library website and electronic resources portal.
  Ensure maximize and effective use of technology by providing regular trainings
• Create and extract management reports from library software for use by Library staff.
• Investigate, evaluate, recommend, and implement technologies to improve service and optimize the information technology resources.
• Responsible for installing and maintaining library software and communication with software vendors.
• Create new applications and adapt existing systems to meet Library needs.
• Maintain a working knowledge of metadata schemes appropriate for digital information.
• Manage and support the Library’s population of desktop, laptops, and handheld computing devices and related technologies.
• Work with schools on issues related to development of institutional digital repository.
• Verify bibliography details of library materials.
• Circulate published catalogues to departments.
• Performing any other duty assigned by the immediate supervisor.

go to method of application »

REF: PU/ADV/36/05/2017

This is a junior-level position in the security ranks in the University, and appointment is on either temporary or permanent terms or on a two (2) year renewable performance-based contract depending on age, citizenship and any other reason.

Qualifications for the Security Guard Job

• The candidate must have a minimum qualification of KCSE Mean Grade D (plain) or its equivalent and has served as a Corporal or Constable in the Armed Forces OR has a certificate in Criminology or its equivalent
• In addition, the candidate must have the following requirements:
• Be physically fit
• Have a certificate of good conduct from the Kenya Police
• Have held a clean record of service

Responsibilities for the Security Guard Job

• The applicant must have served as a corporal or constable, or has served as a Security Guard II or equivalent position for a period of three (3) years with proven integrity, assertiveness, alertness and compliance to orders

The applicants must have experience in the following duties and responsibilities:

• Effective coordination of duties performed by security guards
• Drawing written assignment and instruction for security guards and making sure that all concerned are conversant with what is expected of them.
• Ensuring proper maintenance of gate passes, vehicle movement book, visitors register and occurrence book.
• Checking and reporting on situation of physical structures such as fences, gates, walls, doors, windows and locking systems.
• Supervising security staff under him/her.
• Maintaining high standard of discipline among guards under his command.
• Preparing monthly or quarterly reports pertaining to security work.
• Protecting people and property.
• Any other duty as assigned by the Head of Section/ Department

In addition, the candidate should

• Show Active involvement in International/Continental/Regional /National/ Local/Community activities.

The candidate must have skills in:

• First Aid
• Good public relations
• Good communication
• Candidates with specialized technical skills will have an added advantage