Job Opportunities at Janta Kenya - 6 Positions

The main role of the Director will be to provide strategic leadership and direction, supervise and coordinate all the departments in the company.

Director Job Responsibilitites

Planning Activities

• Helps establish strategies and directions for the development team to promote the effectiveness and efficiency of the organization.
• Evaluates and identifies business opportunities for further expansion of the company.
• Helps set long term goals for the team that become the basis for short term goals and annual operational planning.
• Helps determine the appropriate objectives for the business and how those objectives are going to be accomplished.
• Helps establish procedures and processes in relation to the development goals.

Organizing Activities

• Works with the departmental leadership to ensure the overall strategic direction .
• Leads the grouping and assignment of tasks, while ensuring optimal allocation of resources.
• Establishes the flow of authority and communication between position and levels within the organization.
• Streamlines business processes to maximize efficiency and effectiveness within the department.
• Implements measurements of company policy to ensure effectiveness, usage and awareness.

Directing Activities

• Works to expand the relationship with existing and new key owners.
• Influences division, departments and individual team members to accomplish the organization’s mission, goals and objectives through motivation, communication, group dynamics and leadership.

Controlling Activities

• Oversees proper controls to ensure that the reported performance numbers are correct and transparent.
• Oversees and evaluates systems to ensure proper reporting.
• Translates organizational goals and objectives into performance standards for division, departments and individual positions.
• Assesses actual performance against standards to determine whether the department is on target to reach its goals and takes corrective actions as necessary.
• Ensures business plan and goals are being followed and achieved, providing feedback or revising the plan, if needed.
• Establishes and enforces policies and procedures that will improve the overall operation and effectiveness of the Company.
• Ensures return on invested capital and time resources.
• Reviews and makes appropriate adjustments in activities and expenses throughout the fiscal year to ensure optimal financial results.

Qualifications for the Director Job

• Must be a holder of Masters in Business Administration or any other business related specialization.
• Should have a Degree in a business related field.
• Should have a minimum of 8-10 years’ experience as an Director or Operations Manager or have served in a comparable position preferably in the Real Estate industry.
• Should have progressive experience in leading and managing teams and projects.
• Must have excellent communication and interpersonal skills and be able to interact with staff at all levels.
• Should have strong analytical, strategic and problem solving capabilities.

go to method of application »

The main role of the Valuation Manager will be to assess a property and give an informed and objective opinion of its true worth as per the terms of reference from the client:

1. Inspection of property for valuation purposes
2. Conducting feasibility studies
3. Writing valuation reports
4. Selling and letting of property
5. Giving consultancy services
6. Maintaining documentation

Valuation Manager Job Responsibilities

Strategy and Policy

• Work with team plans that support the delivery of the divisional strategies and policies and ensure that they can be owned and understood at the individual level.

Performance and Customer Focus

• Deliver property management solutions and valuations for a range of internal and external clients, in line with performance management targets as set by the Valuation Manager.
• Develop and maintain successful relationships with customers of Property and Valuation Services and those departments acting as suppliers.
• Maintain appropriate performance indicators for service delivery and ensure that they are used to focus on and improve performance across the work area.
• Be aware of and anticipate and manage risks appropriately according to specific work tasks.

Financial Responsibilities

• Be aware of the function of business processes minimizing the risk of fraud, and alert management in respect of any suspected incident.
• Understand the functions of the team and divisional budgets and ensure cost effective service provision and value for money in all work activities.

Valuation

• Lead and develop the valuation team so that the staffs have skills, experience and motivation to deliver an excellent service.
• Conducting Valuation and development appraisals together with due diligence for loan, acquisition and accounts purposes.
• Provide general analytical assistance and client field work on various valuation projects
• Reviewing, verification and preparation of detailed valuation reports and ensuring that material discrepancies arising between internal and external valuation comparisons are appropriately researched, resolved and documented.
• Developing a strategic roadmap for future valuation capabilities including a periodic reassessment of valuations systems, methodologies, and bench-marking against best practices, accounting standards, and market potential.
• Presentation of valuation advice to clients.
• Receive instructions and discuss payment terms
• Check to confirm the purpose of the valuation – (sale, mortgage, book keeping, forced sale – foreclosure, house allowance etc.)
• Receive proper documentation – copy of the title, letter of instructions* (could be through email)
• Handle client – communicate, receive instructions etc.
• Ensure the Title details are clear and correct
• Liaise with valuation assistant to conduct the searches and the get the survey plan
• Plan inspection to get details of the contact person on site/for the property (ensure house is open, get contact details, read the survey plan to get actual location, plan the route and the logistics of getting to the property)
• Carry out inspection of property etc. (take photos, take measurements, describe the property specifications in detail as required, compare property with survey plan to confirm details are correct, carry out survey of the property in the neighborhood)
• Carry out a market survey to compare prices in order to come up with a comparative value – analysis

Qualifications for the Valuation Manager Job

• Master’s degree in Economics, Finance, Financial Engineering, or an MBA with a strong concentration in analytical finance.
• Bachelor’s Degree in Real Estate, Land Economics or related field
• Demonstrated 3-5 years’ work experience leading valuations function.
• Experience with managing modeling and periodic valuation processes for valuation software.
• Demonstrated experience and ability in leading a team of valuations professionals.
• Must be a registered member of The Institute of Surveyors of Kenya.
• Should be skilled at developing and provide leadership to individuals and teams to deliver high performance and value for money.
• Exhibit great interpersonal and communication skills, both oral and written.

go to method of application »

The main role of the Valuer will be to support the efficient management of valuation activities in the department.

Valuer Job Responsibilities

Valuation

• Assisting in carrying out valuations of land and property.
• Check to confirm the purpose of the valuation – (sale, mortgage, book keeping, forced sale – foreclosure, house allowance etc.)
• Value and negotiate best consideration rents and disposals of council owned property to third parties and partners.
• Ensuring valuation fees for the jobs undertaken are promptly collected and properly accounted for. Ensure the invoices are forwarded to client as per instructions.
• Assist in carrying out a market survey to compare prices in order to come up with a comparative value – analysis.
• Obtain county land values and sales information about nearby properties in order to aid in establishment of property values.
• Compile information.
• Calculate the value.
• Prepare invoice showing valuation fees as discussed.
• Reporting
  Drafting Valuation reports for review, appraisal and future reference.
• Forward draft to Valuation Manager for review and approval.
• Make relevant changes as discussed and recommended by the Valuation Manager.
• With approval from the Valuation Manager, print final copy of report.
• Client service
  Develop and maintain successful relationships with customers of valuation services.
• Managing caseloads efficiently, meeting targets as required through valuation documentation through prioritization of most pressing need to the least pressing.
• Handle client – communicate, receive instructions etc.

Documentation

• Receive proper documentation – copy of the title, letter of instructions* (could be through email).
• Ensure the Title details are clear and correct.
• Ensure inspection documents are filed properly such as photos, measurements, property specifications in detail as required.
• Ensure the reports and the invoices are forwarded to client as per instructions.
• Ensure all documentation is filed correctly (photos, location route plan, survey plan, copy of report, title, search copy, plans if given, mutation plans etc.).

Qualifications for the Valuer Job

• A Bachelor’s degree in land economics or real estate.
• At least 2 years’ experience in a range of valuation practices.
• Membership to EARB, ISK or relevant professional body will be an added advantage.
• Excellent communication, analytical and organizational skills.
• Strong attention to detail.

go to method of application »

The main role of the Research Consultant is to appraise real property to determine its value for purchase, sales, investment, mortgage, or loan purposes.

Research Consultant Job Responsibilities

Research

• Lead business valuation related research, analysis and modeling. Individually set goals and lead projects from inception to completion.
• Preparing detailed written reports on research findings.
• Sharing the research findings with relevant departmental heads.
• Perform market survey for various classes of asset and collect required market transaction for analysis;
• Independently gathering data pertinent to the engagement through direct client interaction and client site visits.
• Assisting in preparing and presenting the results of our analysis in a clear and concise manner;
• Leveraging annual reports, financial data, benchmarking, other industry data for business purposes.
• Receiving and screening information given by a project proponent.
• Assembling and examining a team of experts for consultancy services.
• Examine Terms Of Reference for each expert, assign responsibilities and agree on time frame.
• Develop and maintain presentations for internal meetings, client interactions and the portfolio management of multiple investment strategies managed by the team.
• Routine data collection from various projects for routine program data monitoring.
• Conducting data analysis.
• Preparing research proposals and reports to be reviewed and approved by the Senior Consultants.
• Contributing to the improvement of the overall investment process by continually exploring new ideas, processes and technologies that will benefit the company.

Feasibility study

• Undertake assessment to identify the opportunities and ristks of property development projects or investments.
• Estimate costs, revenues and profit potential of projects.
• Draw a Terms Of Reference (TOR) and fee estimate of potential projects and forward to proponent.

Environmental Impact Assessment

• Conducting regular Environmental Assessment/Environmental Impact Assessment and facilitating its execution and certification.
• Designing and implementing projects that are compliant with environmental regulations.
• Ensuring compliance with local and international policy standards on environmental sustainability through carrying out environmental audits.
• Following up National Environment Management Authority to issue relevant certificates to a project.

Qualifications for the Research Consultant Job

• Bachelors in finance, or economics. Training in valuation is generally expected.
• Strong detail- and accuracy-orientation. Successful candidate must demonstrate attention-to-detail with regard to drafting processes, reviewing technical materials, and performing analyses.
• Ability and willingness to think critically and solve “out-of-the-box” problems independently.
• Creativity in engineering processes from both a controls and efficiency perspective.
• Maturity in internal/external communication and time management
• 2 – 5 years of relevant work experience in valuation/real estate.

go to method of application »

• Maintain a documented system of accounting policies and procedures.
• Manage all finance and accounting operations including Billing, Cost Accounting, Inventory Accounting and
• Revenue Recognition.
• Calculating management/agency fees to charge client.
• Issuing an official and ETR receipt for fees.
• Ensure seamless co-ordination and co-operation between Finance and other departments to facilitate the fast growth of the company.

Funds management

• Forecast cash flow positions, related borrowing needs, and available funds for investment
• Ensure that sufficient funds are available to meet ongoing operational and capital investment requirements
• Ensure that appropriate financial regulations and controls are in place and in use at all times
• Maintain banking relationships
• Assist in determining the company’s proper capital structure
• Participate in arranging for financing and maintaining investor relationships
• Invest funds
• Manage day to day financial control within budget
• Ensure that all finances are properly administered and monitored, including credit control.
• Act as a cheque signatory for and authorizes expenditure up to limits as agreed by management

Budget and reporting

• Coordinate the preparation of budgets and financial reports including income statements, balance sheets, tax returns and periodic reports to the investors, board and board committees. Report to management on variances from the established budget, and the reasons for those variances.
• Assist management in the formulation of its overall strategic direction.
• Prepare and publish timely monthly financial statements.

Financial Analysis

• Engage in ongoing cost reduction analyses in all areas of the company.
• Review the performance of competitors and report on key issues to management.
• Engage in bench-marking studies with Operations to establish areas of potential operational improvement.
• Interpret the company’s financial results to management and recommend improvement activities.
• Review company bottlenecks with Operations and recommend changes to improve the overall level of company throughput.
• Participate in target costing activities to create products that meet predetermined price goals.
• Assist in the determination of product pricing in relation to features offered and competitor pricing.
• Compile key business metrics and report on them to management.

Risk management

• Conduct financial risk analysis and management.
• Developing financial management mechanisms that minimise financial risk.

Compliance

• Liaising with auditors to ensure annual monitoring of financial records is carried out.
• Ensure all finance records are kept accurately and securely and in line with legislative requirements.
• Keeping abreast of changes in financial regulations and legislation.

Administration

• Ensure, delegating as appropriate, that each service location is adequately managed, staffed and resourced.
• Overview of Policies and Procedures, Employment, Volunteer and Internship Agreements.
• Preparing payroll and processing salaries.
• Handling immediate employee complaints, grievances and disciplinary issues.
• Conducting initial orientation to newly hired employees.

Qualifications for the Finance & Administration Officer Job

• Undergraduate degree in Finance, Statistics, Economics (or equivalent) from a recognized university.
• Full CPA-K qualifications.
• 3-5 years of experience as a Senior Finance Officer or a comparable position preferably in Real Estate or Valuation.
• Good knowledge of administration and management.
• Strong analytical and strategic skills.
• Possesses extensive knowledge in accounting and economics.
• Good working knowledge of relevant statutory and tax regulations.
• Financial planning and budgeting skills.

go to method of application »

The major role of the Sales Manager will be to drive business growth through facilitate the selling and letting of property to ensure growth of revenue of the company.

Selling and Letting

• Achieve and exceed agreed sales targets.
• Work with the Director to set the income target for the year.
• Dissemination of information regarding availability and status of property in the company’s portfolio.
• Taking notes of the general conditions of property where feasible, accessibility of the property and details of current tenancies where applicable.
• Agreeing with the client on selling commission or letting fee percentage.
• Advising Landlord on the appropriateness of selling price or rental amount in comparison to current market rates.
• Delivering weekly, monthly and annual sales targets as directed by the Head of Agency.
• Actively prospecting, acquiring and engaging new clients and providing them with information on company services.
• Establishing if buyers are interested in paying via cash, mortgage or by trade and top-up.
• Closing sales and leases on properties.
• Deliver excellent sales and after-sales services to maximize sales, customer satisfaction and retention.
• Communicate, liaise, and negotiate internally and externally using appropriate methods to facilitate the development of profitable business and sustainable relationships.

Documentation

• Preparing a Listing Agreement or Letting Agreement
• Provide the Listing or Letting Agreement to client for signing.
• Sending the Listing or Letting Agreement to landlord for execution.
• Opening a property file with property records, Inspection notes, Photographs and all other documents.
• Acquiring title deed from client and ascertaining ownership of property with the relevant authorities.
• Preparing periodical reports for all Sales assignments to keep all stakeholders informed of progress on new developments.

Vetting

• Double checking and scrutinizing interested buyers and tenants before selling or letting property to them i.e. their source of money and confirming all his references.
• Preparing and giving letters of offer to worthy clients after vetting.

Training

• Train the sales and marketing staff on all business development aspects

Creativity and Innovation

• Produce innovative ideas and sales strategies to meet the company objectives.
• Assist in the development of sales aids and other marketing material which the team will use as part of the sales process.
• Developing marketing plans and strategies.
• Guide the top management on investment avenues through diversification or market expansions.

Client Management

• Handling client enquiries as well as feedback and documenting them.
• Calling client regularly.
• Offering immediate solutions.
• Discussing customer feedback fortnightly with Head of Agency.
• Finding root cause of complaints.
• Updating client feedback book.
• Carrying out corrective action.

Publicity

• Posting properties and marketing them on social media.
• Receive/Select property and information to post/publish.
• Uploading property details/post content.
• Adding appealing photos of property and sharing information with relevant audience.
• Making all necessary arrangements to show properties to interested buyers.

Qualifications for the Sales Manager Job

• Must be a holder of a Bachelor degree in Commerce, Marketing or any other business related fields.
• An MBA is an added advantage.
• Should have at least 3 years progressive management experience in the real estate industry.
• A great understanding of the Kenyan real estate market.
• Strong client management and good presentation skills. Must demonstrate an ability to build and manage relationship with and positively influence various stakeholders.
• Excellent, proven interpersonal, verbal and written communications skills.
• Strong negotiation and selling skills.
• Effective problem – solving and mediation skills.
• Proficiency with office computer applications.