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  • Posted: Feb 19, 2018
    Deadline: Feb 21, 2018
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    Incorporated on 19 March 1999 under companies Act (Cap 486) Nairobi Institute of Business Studies (NIBS) is a reputable private tertiary training institution. It is a registered institution of higher learning by the Ministry of Higher Education, Science and Technology (MOHEST), to train in Certificate, Diploma and Advanced Diploma Programmes in Business Stud...
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    Administrative Assistant

    Reporting to: Head of Academic Affairs

    Responsibilities

    • Assist in exams booking/ processing, capturing students marks
    • Type and word-process various documents.
    • Manage, organize, and update relevant data using database applications.
    • Maintain a good filing system in the heads of department offices.
    • Maintain cleanliness and orderliness in the office.
    • Adhere to procedures relating to the proper use and care of equipment and materials for which the role has responsibility.
    • Any other duty as may be assigned by your supervisor

    Qualifications

    • Technical education diploma or higher National Diploma in Secretarial studies or Front Office Management.
    • 2 years work experience as an administrative assistant in a busy environment.
    • Experience in a learning Institution will be an added advantage.

    Knowledge and skills

    • Good communication and public relations skills.
    • Excellent Computer skills.
    • Have a professional approach to all routine tasks & sense of responsibility all times.
    • Excellent time management, interpersonal and organizational skills.
    • Excellent Administrative skills.
    • Able to meet strict deadlines.
    • Able to work under minimal supervision.
    • Must be a person of high integrity and confidentiality.

    go to method of application »

    Procurement Officer

    Job Summary: To carry out store processes in compliance with effective procedures, regulations, memorandums and legislations

    Responsibilities

    • Ensure safe keeping both as to quality and quantity of materials and items.
    • Maintain proper records of goods received and goods issued.
    • Initiate purchase requisitions for the replacement of stock of all regular stores items whenever the stock level of any item of store approaches the minimum limit .
    • Initiate action for stoppage of further purchasing when the stock level approaches the maximum limit.
    • Maintain an up-to-date list of all the college’s vendors.
    • Check and receive purchased goods and items forwarded by the receiving department and to arrange for the storage in appropriate places.
    • Issue materials only in required quantities against authorised requisition notes/material lists.
    • Check the book balances, with the actual physical stock at frequent intervals by way of internal control over wrong issues, pilferage, etc.
    • Train and be in charge of other store staff by allocating duties and supervising their work
    • Maintaining an up-to-date price list of all products and services we purchase regularly
    • Maintain an up-to-date asset register for all departments.
    • Conduct periodic stock takes with all departments.
    • Maintain a list of all items to be disposed from the stores.
    • Report misuse of any material and equipment.
    • Check and report any expiry or pilferage of items in the store to avoid losses.

    Qualifications

    • Diploma in Purchasing & Supplies, Procurement or any other relevant discipline.
    • At least one year of experience in a similar position
    • Computer Proficiency
    • Registered Member of SCM professional body will be an added advantage.

    Method of Application

    To express interest in this opportunity, send your CV via email to hr@nibs.ac.ke by 21st February 2018.

    Attach your CV and cover letter with the job title as the subject of the email.

    Only shortlisted candidates will be contacted.

    Build your CV for free. Download in different templates.

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