Client Service & Admin Manager at Corporate Staffing Services Ltd

The incumbent will manage Business Generation / Business development activities, provide administrative coordination overseeing the reception and office management function which includes assisting the senior leadership team with scheduling and administrative tasks.

Gross Salary: 150k – 200k

Responsibilities

• Oversee follow up of all business development activities from the teams responsible and ensure efficient and timely responsiveness to client queries and clarifications
• Maintain and update the marketing database with new and existing client contact information.
• Monitor features in selected publications, submit editorial, develop relationships with editors and journalists, and consistently strive to enhance TT Africa’s profile in the press
• Compile and coordinate updating/maintenance of marketing materials including capability statements, CVs, Case Studies, Brochures, etc
• Work within the Team to assist in the preparation of new bids/client presentations.
• Play an active role in organizing marketing and clients’ events, functions including cocktail parties as required
• Provide active support at business development events
• Supporting the running of projects
• Provide administrative support to the Director(s) including diary management.
• Arrange internal/external meetings and events and handle all the related logistics.
• Help arrange social events, plan client entertainment activities including venue, invites and logistics as and when required
• Provide document generation, formatting and presentation support (e.g. reports, letters, and PowerPoint presentations).
• Set up new project templates
• Assist with the compilation of reports as required, including monthly reports, close out reports etc.
• Effective implementation and management of document management system
• Tracks office supply inventory and order office supplies
• Assist with new starter process (e.g. ordering laptops, software, business cards etc).
• HR support of key dates and document requirements
• Assist with the mobilisation and demobilisation of team members to site locations and manage rotations schedule

Qualifications

• BA Administration or similar Admin related qualification
• 5 years’ experience in a similar role
• Strong Business development experience
• Strong administration and diary management skills
• Must be able to delegate effectively
• Expert Microsoft office knowledge
• Project management skills are highly desirable
• Strong interpersonal skills and ability to manage and lead effectively in a team environment