Job Opportunities at TransCentury

Job Details

• Manage and coordinate large and/multiple projects through all phases of design, approvals and construction. Monitor progress, provide financial control and ensure quality of all projects undertaken
• Develop project scopes and objectives, involving all relevant stakeholders and ensuring technical feasibility of the project
• Meet with clients to take detailed ordering briefs and clarify specific requirements of each project
• Preparing and maintaining project tools, including input schedules, workplan and log frame, and proactively managing the team and project planning to deal with challenges as they arise;
• Providing technical oversight of staff, consultants and partners to ensure delivery is in line with project work plans
• Ensure timely delivery of projects, at the right quality ensuring that this is done at lowest cost.

Project Resource Management

• Develop and implement feasibility plans that achieve the goals and objectives of all projects undertaken and align with the organization’s overall business strategy.
• Develop resource plans for all projects and ensure resource availability and allocation
• Manage internal resources and third parties/vendors for the flawless execution of projects
• Determine resource availability, estimate time and financial commitment, as well as how to monitor and report on the project’s progress.
• Delegate project tasks based on junior staff members’ individual strengths, skill sets and experience levels

Project Monitoring

• Track project performance and deliverables, specifically to analyze the successful completion of short- and long-term goals
• Prepare regular reports on progress, budgets, and expenditures related to the management of project activities; and ensure timely and appropriate reporting to the CEO.
• Work cooperatively with and ensure that projects managers work cooperatively with the appropriate delivery team and project client to clarify specific needs and requirements and keeps client up-to-date on project status throughout process.
• Lead meetings and set expectations for project team
• Review status reports prepared by project staff and modify schedules or plans as required.

Qualifications

• Bachelor’s Degree in an Engineering or related field from a recognized university
• Master’s degree in an Engineering or related field will be an added advantage
• Minimum of 10-20 years’ experience in a related field
• Valid BORAQs membership is preferred
• Prior experience in a similar position in a large construction firm
• Excellent negotiation and client management skills
• Team management experience with the ability to manage and motivate matrix project teams
• Ability to juggle different projects/priorities and deliver high quality outcomes under pressure

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Job Description

• Supervision and coordination of all construction activities of the projects, from pre-planning to execution of the project and up to turn-over of the project to the client.
• Manages the construction allocations and budget-manpower resources, materials, equipment and logistical provisions for each site of the project.
• Coordinates with Line Supervisors in regard to the planning and execution of the projects and specifies Requirement in the project that needs to be delegated to the concerned department.
• Reports to the Project Manager the progress of the construction works in all sites and provides recommendations to customers’ concerns, inquiries and complains.
• Ascertains effective construction plan on the onset of the execution of the project. Develops and manages project schedule with specific responsibility for all construction related activities, including procurement pre-construction, deliverables, construction and commissioning.
• Evaluates and checks the compliance of the execution of the construction works according to the project requirements-approved and submitted drawings, approved suppliers, materials and equipment and recommended manpower allocations on each site.
• Expedite all assigned preliminary field operations, measurement and evaluations in support of the project, design and scope of work developments as requested by the client.
• Liaises with Project Managers and Site Engineers with regards to their construction related concerns and inquiries and gives suggestions that will facilitate effective monitoring of each project.
• Cost monitoring of construction resources-manpower, materials, equipment and logistical requirements.
• Implements health and safety measures on each site and coordinates with Safety personnel to guarantee manpower and customer safety and welfare are being handled carefully.
• Observes compliance of construction always works according to the approved program of work and laws of the State and maintain safe working standards on site.
• Preparation of method statement for all project’s activities on site.

Qualifications

• Bachelor’s Degree in Civil or Mechanical Engineering from a recognized university
• Minimum of 10-15 years’ experience in a related field.
• Proficient in MS Project and AutoCAD
• Must be a valid member of a relevant professional body.

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Job Description

• Function as technical coordinator and supervisor on engineering projects.
• Function as Trade Chief Inspector on engineering projects and report findings to superior daily.
• Engineering knowledge to interpret, implement, coordinate, construction documents, layouts, drawings, technical specifications.
• Engineering knowledge to assess and comment and approve others work performed under direct supervision.
• Professional knowledge of local buildings codes and safety laws and regulations as well as international standards.
• Review development plans for compliance to engineering standards, policies, or details and ensure full coordination between all associated trades.
• Perform engineering supervision duties surrounding the following; design documents, urban planning, public works, civil defense, civil aviation, compounds, hospitalities, recreations, buildings, sub-divisions, traffic, road, airport, tunnel, facades, interiors, finishes, transport systems, green features and environmental systems.
• Coordinate the activities of the design and construction supervision teams as and when required during the construction stages.
• Review and comment on contractor presented documentation and/or proposed changes to design documents and coordinate with design team when necessary.
• Review and comment on contractor presented project close out documentation.
• Implement QA/QC procedures as applicable and approved at the project.
• Prepare and issue technical reports as required as well clear daily records and diary entries.
• Attend meetings, site visits and inspections and required.
• Shall ensure that all the materials submitted for approval are those specified.
• Will assume responsibility for on-site activities and ensure, among other things, the proper coordination of the review of shop drawings, materials submittals, method statement, as-built drawings etc.

Qualifications

• Bachelor’s Degree in Civil or Structural Engineering from a recognized university
• Minimum of 5-10 years’ experience in a related field.
• Must be a valid member of the Institution of Engineers of Kenya
• Must be a registered engineer with Engineers Board of Kenya.

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Job Description

• Function as technical coordinator and supervisor on engineering projects
• Function as Trade Chief Inspector on Engineering projects and report findings to superior daily.
• Professional Engineering knowledge to interpret, implement, coordinate construction documents, layout, drawings, technical specifications.
• Professional knowledge of local building codes and safety laws and regulations as well as International standards.
• Professional Engineers knowledge to assess and comment and approve others work performed under direct supervisions.
• Review development plants for compliance to engineering standards, policies, or details and ensure full coordination between all associated trades.
• Perform Engineering supervision duties surrounding the following; design documents, urban planning, public works, civil defense, civil aviation, compounds, hospitalities, recreations, building sub-divisions, traffic, road, airport, tunnel facade, interiors, finishes, transport system, green features and environmental system.
• Coordinate the activities of the design and construction supervision teams as and when required during documents and coordinates with design team when necessary.
• Review and comment on contractor presented documentations and/or proposed changes to design documents and coordinate with design team when necessary.
• Review and comments on contractor presented documentation and/or proposed changes to design documents and coordinate with design team when necessary.
• Review and comment on contractor presented project closeout documentation
• Implement QA/QC procedure as applicable and approved at the project.
• Prepare and issue technical reports as required as well clear daily records and diary entries
• Able to coordinate and monitor architectural and interiors work related to the project. This includes coordinating and dealing with both, the Site Supervision team as well as the Contractor, Sub Contractors and other appropriate specialists

Qualifications

• Bachelor’s Degree in Mechanical Engineering from a recognized university
• Minimum of 5-10 years’ experience in related field work.
• Must be a valid member of the Institution of Engineers of Kenya
• Must be a registered engineer with Engineers Board of Kenya

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• Plan, define and Implement the logistics, special logistics (exempted) and track all shipments (air, sea & road) to ensure on time delivery to sites.
• Manage all border clearance for all company assets.
• Seek exemption approvals for special logistics from KRA / Government where applicable.

Transport

• Ensure all site supplies are delivered on time to support efficient support of projects.
• Plan site mobilization & demobilization of company fleet and equipment.
• To ensure all Internal Service Charges are raised for each site on time.
• Ensure all invoices to external clients are raised on time.

Equipment

• To track all equipment and report on their condition status
• Monitor the performance of all equipment.
• Manage and coordinate all equipment transfers including exports and coordinating with relevant bodies to get approvals for permanent and temporary export.
• Coordinate equipment external hire.
• Coordinate with the workshop maintenance on status of each equipment.
• Liaising and negotiating with different parties, e.g. planning and highways authorities, county government for facilitation and approvals.

Maintenance Workshop

• Ensure reliability and availability of all machinery, equipment and m/vehicles to support business operations
• Maintain accurate records and logs, including performing equipment inspections and preventative maintenance.
• Initiate and drive cost management initiatives.
• Ensure availability of resources to support efficient running of the operations.
• Ensure a motivated, skilled and highly productive team

Qualifications

• Bachelor’s Degree in Business related field from a recognized university
• Minimum of 5-10 years’ experience in a related field
• Diploma in Project Management will be an added advantage
• Proficiency in Computers

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A key member of TradeMark East Africa’s (TMEA’s) Senior Management Team, the Senior Director, Transport is responsible for ensuring quality in TMEA’s work in Outcome 1a, Improved sustained efficiency and capacity of transport infrastructure. In particular s/he will ensure that TMEA’s strategic objective of reduced trade barriers, and associated strategic impacts, outcomes and outputs are achieved, aligning infrastructure and international trade practices and goals to TMEA’s strategy. S/he will ensure that the linkages between trade facilitation and infrastructure development are mainstreamed across all aspects of TMEA’s work and clearly linked to organisational objectives at both the national and regional levels.

Responsibilities

Strategy and programme development and management

• Develop the transport infrastructure programme strategy and oversee quality project implementation, including work plans, budgets and project proposals (or Project Appraisal Reports – PARs).
• Contribute to corporate strategy development as related to efficient transport infrastructure and promote linkages between infrastructure development, trade facilitation and business competitiveness for integrated programmes.
• Accountable for the achievement of the reduced trade barriers strategic objective target, related to transport infrastructure and ensuring programme consistency, delivery and quality assurance across the entire portfolio of projects whilst demonstrating value for money and having clear mechanisms for measuring results. This will require close liaison with the respective country and regional directors and other Senior Directors.
• Oversee the development and delivery of a large, complex transport infrastructure portfolio across the region. This will include projects focused on reducing trade costs through infrastructure and productivity improvement at ports, borders, link roads, among others.
• Liaise with Regional Technical Directors, Country Directors and Technical Coordinators to agree delivery frameworks/agreements and targets, and review progress on the achievement of outcome targets and desired results in order to contribute to delivery of TMEA’s corporate and programme objectives.
• Appraise/undertake due diligence of potential investment opportunities.
• Work closely and collaboratively with Portfolio Directors, Project Leaders and Regional Technical Directors and, when necessary, mediate and resolve disputes.
• Effective liaison with delivery partners and investors on programme issues and performance monitoring.
• As part of the Senior Management team, support smooth implementation of TMEA’s Theory of Change working proactively with TMEA’s other Senior Directors.

Monitoring, evaluation and reporting

• Maintain strong monitoring and evaluation systems for programme delivery comprising qualitative and quantitative indicators for all results and activities, in collaboration with the Results team.
• Ensure a clear ‘line of sight’ with key strategic objectives, impact, outcome, output and project target results and work closely with the Results team to obtain delivery measurement data and analyse progress against achievement of targets.
• Report on transport infrastructure programme delivery including ensuring high quality and timely quarterly and annual reports of TMEA programme and financial performance to National Oversight Committees (NOCs) and the Board. Contribute to TMEA-wide Annual and donor reports, in line with the monitoring and evaluation framework.
• Facilitate discussion, information sharing and agreement on the achievement of strategic objective and targets.

Team management

• Manage and nurture strong internal technical competences and knowledge management across TMEA’s teams, and through this ensure technical excellence of work streams to the highest international standards.
• Ensure world class management across the team in line with TMEA’s culture and values;
• Manage, mentor and motivate a strong team of Regional Technical Directors and technical programme management staff, ensuring adequate capacity is developed for successful delivery.
• Ensure risk management, transparency, zero tolerance of fraud and corruption, and due diligence in all programming activities.
• Ensure close coordination and foster strong integration with other outcome delivery and country-based teams.
• Ensure that all TMEA infrastructure projects have adequate engineering resources as provided by either TMEA staff or external consultants.
• Oversee the establishment and use of TMEA’s infrastructure framework pool.
• Assist in developing continuous learning programme for TMEA engineers and others interested.
• Work closely and collaboratively with TMEA Transport Directors on project planning prioritization and implementation.
• Work closely and collaboratively with the Portfolio Directors for TMEA infrastructure projects to ensure adequate communication and risk management.
• Work closely and collaboratively with all other relevant TMEA technical units, including in particular Procurement, Finance, Audit & SIT.
• Where appropriate, work with external partners in furtherance of any of the above responsibilities.
• Ensure good practice PCM is followed by the whole team in project design, procurement and contract management, outcome/output-based planning, reporting and financial management, and resultsoriented monitoring, learning and evaluation.

Corporate systems

• Contribute to knowledge generation and dissemination and support teams in conducting regular informal and formal reflection, knowledge sharing and learning events.
• Apply the highest standards of controls and risk management practices and behaviours and embed a positive risk and control culture.
• Demonstrate prudence, sound judgement and appropriate and timely escalations in management of all types of risk (including fraud risk) applicable to the role.
• Understand and comply with the relevant end-to-end processes including applicable risks and controls.
• Seek to identify, understand and escalate risk events/incidents/ issues on a timely basis focusing on fixing root-causes and taking ownership of identified mitigating actions.
• Complete all relevant mandatory trainings within the stipulated timelines.
• Promote and adhere to TMEA’s core values and ensure compliance with organisational policies and procedures.
• Maintain zero tolerance to bribery, fraud and corruption, and ensure the immediate reporting of any corruption or suspect behaviour that threatens TMEA’s reputation.
• Adhere to the safeguarding policies and procedures and immediately report any safeguarding concerns.
• Any other related responsibilities that may be assigned by the line manager from time to time.

Qualifications

Academic and professional qualifications

• Undergraduate or Masters degree in areas relevant to TMEA’s focus, such as Development Studies, Economics, International Trade or other relevant disciplines.

Work experience

• Undergraduate degree holders will have at least 15 years’ relevant working experience, including seven years of leadership and management experience. Postgraduate degree holders will require at least 13 years’ relevant experience including seven years of relevant leadership and management experience.
• Minimum of 10 years’ experience in leading the development and delivery of infrastructure programmes, particularly those related to surface transport, and trade and trade facilitation development programmes to enhance the capacities of developing countries in trade policy development, formulation and implementation trade reforms, regional integration, and support to national governments.
• Three years of relevant senior level experience within East Africa or other developing economies are essential for this role.
• Significant work experience with Regional Economic Communities preferably in East or Southern Africa, in an international multicultural environment.
• Experience in working with the private sector and civil society to deliver trade facilitation and infrastructure development capacity support and to support trade-related advocacy.
• Infrastructure experience, particularly surface transport, is a distinct advantage.

Additional skills and competencies

Technical competencies

• Excellent understanding of the transport infrastructure sector and strong commercial skills.
• Strong understanding of the dynamics affecting trade at national, regional and at the global multilateral levels.
• Excellent understanding of the multilateral trading systems and their implication for regional integration.
• Significant knowledge of the trade facilitation and infrastructure development needs of developing countries.
• Good understanding of trade policy, trade facilitation, infrastructure and transport/logistics.
• Ability to differentiate between issues related to market participation, chain governance and institutional change.
• Understanding of conceptual frameworks related to market development which can be used to identify pro-poor and inclusive development opportunities.
• Ability to support policymakers, development practitioners and professional service providers in their new role as market facilitators.
• Ability to apply tools and instruments to develop market-led, pro-poor, inclusive and/or sustainable development interventions.

Behavioural competencies

• Strong strategy formulation and implementation skills including the ability to communicate strategy and results concisely and simply.
• Excellent leadership and management skills.
• Proven conceptual and intellectual skills, with strong analytical and problem-solving skills.
• Strong portfolio building and fundraising skills.
• Highly developed coaching and mentoring skills, particularly for staff at a senior level.
• Ability to deliver a plan and performance to budget.
• Adept at working with diverse teams and challenging accepted wisdom, delivering change and demonstrating value for money.
• Ability to influence others to achieve objectives and gain consensus and collaboration.
• Sound decision-making and judgement.
• Problem solving and analytical skills.
• Excellent presentation, communication and personal effectiveness skills.
• Proficiency in MS Office applications.

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A key member of TradeMark East Africa’s (TMEA’s) Senior Management Team, the Senior Director, Trade Environment is responsible for ensuring programme quality and delivery of TMEA’s Outcome 1b, Trade Environment related to “reducing barriers to trade’’. In particular, s/he will ensure that TMEA’s objectives, and associated strategic impacts, outcomes and outputs, are achieved around: improving the standards regime, implementing a Sanitary and Phytosanitary (SPS) programme; improving trade processes and systems, including Information and Communications Technology (ICT); and improving the trade regulatory environment including reduction of Non-Tariff Barriers (NTBs). The job holder will ensure alignment of trade environment goals to TMEA’s strategy, and the linkages between interventions in trade policy and facilitation, standards and SPS, Continental and regional integration policies, and ICT are mainstreamed in all aspects of TMEA’s work and clearly linked to organisational objectives at both national and regional levels.

Responsibilities

Strategic leadership and programme development

• Oversee the development and delivery of a large, complex portfolio across the region to improve East Africa’s trade environment. This will include projects focused on improving the EAC Trade policy environment and enhancing the regional investment climate and governance e.g. support to the EAC organs, supporting Ministries of EAC in each Partner State, standards harmonisation, elimination of NTBs and providing ICT support for trade facilitation;
• Continuously review programmes and projects within the portfolio and suggest refinements to TMEA’s Theory of Change in liaison with the Senior Management Team;
• Develop trade environment programming strategies and oversee their implementation, including strategic planning, resource allocation, project proposals and Project Appraisal Reports (PARs);
• Accountable for the achievement of the trade environment objectives and ensuring programmatic consistency, delivery and quality assurance across the entire portfolio of projects whilst demonstrating value for money and having clear mechanisms for measuring results. This will require close liaison with the respective country and regional Portfolio Directors;
• Liaise with Technical Directors, Country Directors and Technical Advisers to agree delivery mechanisms and targets, and review progress on achievement of outcome level milestones and desired results, contributing to delivery of TMEA’s objectives and meeting all mobilisation and spending targets;
• Appraise and undertake due diligence of potential investment opportunities;
• Work with the Chief Technical Officer and Chief Operating Officer to ensure effective matrix management and lead in the development of strong working relationships among Portfolio Directors, Project Leaders and Technical Directors, and mediate and resolve disputes, as needed;
• Effective liaison with delivery partners and investors on programmatic issues and performance monitoring; and
• As part of the Senior Management team, support efficient and adaptive implementation of TMEA’s strategy in collaboration with TMEA’s Senior Leadership and other Management Teams.

Strategic partnerships/relationships

• Carry out high level representation of TMEA at various national, regional and international events and conferences and allied fundraising as agreed with the Chief Technical Officer, Chief Operating Officer and CEO;
• Lead on the implementation of regular dialogue with TMEA’s trade environment stakeholders including through the formation of different advisory groups related to key areas of the portfolio;
• Develop and maintain strong working relationships with stakeholders including existing and potential donors and implementing partners;
• Make substantive contributions to the operationalisation of TMEA’s leadership development and succession plan and ensure that the organisation attracts and retains high calibre human resources to optimise organisational performance;
• Demonstrate commitment to the inclusive establishment, implementation, assessment and continuous improvement of TMEA management systems and policies. This includes contributing to the development of measurable corporate goals and objectives in line with TMEA priorities; and
• Actively engage with the senior leadership and management colleagues and contribute to strategic decision making and problem solving.

Monitoring, evaluation and reporting

• Manage and nurture strong internal technical competences and knowledge management across the team, and through this ensure technical excellence of work streams to the highest best in class standards;
• Maintain strong monitoring and evaluation systems for programme delivery comprising qualitative and quantitative indicators for all results and activities, in collaboration with the Results Team;
• Ensure a clear ‘line of sight’ with key strategic objective, impact, outcome, output and project target results and work closely with the Results team to obtain outcome delivery measurement data and analyse progress against achievement of targets;
• Responsible for reporting on trade environment programming delivery including coordinating high quality and timely quarterly and annual reports of programme and financial performance. Contribute to TMEA-wide Annual and donor reports, in line with the monitoring and evaluation framework; and
• Facilitate discussion, information sharing and agreement on the achievement of strategic objectives and targets.

Team management & knowledge management

• Manage, mentor, motivate and build a strong team of Technical Directors and technical programme management staff, ensuring adequate capacity is developed for successful delivery;
• Ensure world class management across the team in line with TMEA’s culture and values;
• Manage and nurture strong internal technical competences and knowledge management across TMEA’s teams and trade environment cadre, and through this ensure technical excellence of work streams to the highest international standards;
• Manage and lead the delivery of TMEA’s Knowledge Management approaches and Communities of Practice under Outcome 1b;
• Ensure risk management, transparency, zero tolerance to fraud and corruption, and due diligence in all programming activities; and
• Ensure close coordination and foster strong integration with the other outcome delivery, and countrybased teams.

Corporate systems

• Contribute to knowledge generation and dissemination and support teams in conducting regular informal and formal reflection, knowledge sharing and learning events.
• Apply the highest standards of controls and risk management practices and behaviours and embed a positive risk and control culture.
• Demonstrate prudence, sound judgement and appropriate and timely escalations in management of all types of risk (including fraud risk) applicable to the role.
• Understand and comply with the relevant end-to-end processes including applicable risks and controls.
• Seek to identify, understand and escalate risk events/incidents/ issues on a timely basis focusing on fixing root-causes and taking ownership of identified mitigating actions.
• Complete all relevant mandatory trainings within the stipulated timelines.
• Promote and adhere to TMEA’s core values and ensure compliance with organisational policies and procedures.
• Maintain zero tolerance to bribery, fraud and corruption, and ensure the immediate reporting of any corruption or suspect behaviour that threatens TMEA’s reputation.
• Adhere to the safeguarding policies and procedures and immediately report any safeguarding concerns.
• Any other related responsibilities that may be assigned by the CEO from time to time.

Organisational positioning

Academic and professional qualifications

• Undergraduate or Masters’ degree preferably in Economics, Development Studies, International Trade, Planning, Finance, Management or other related fields.
• Trade Policy or International Trade qualifications are a distinct advantage.

Work experience

• Undergraduate degree holders will have at least 15 years’ working experience, including seven years of leadership and management experience. Postgraduate degree holders will require at least 13 years’ experience including seven years of relevant leadership and management experience.
• A minimum of 10 years’ experience in leading the development and delivery of trade improvement initiatives and trade-related capacity development programmes to enhance the capacities of developing countries in trade policy development, formulation and implementation of trade reforms, regional integration, and support to national governments.
• Significant work experience with Regional Economic Communities preferably in East or Southern Africa, or in an international multicultural environment.
• Experience in working with private sector and civil society to deliver trade capacity support and to support trade related advocacy.
• Three years of relevant senior level experience within East Africa or other developing economies are essential for this role.

Additional skills

• Proven intellectual and strategic thinking skills with strong problem solving and analytical skills.
• Strong strategy formulation and implementation skills including the ability to communicate strategy and results concisely and simply.
• Excellent leadership and management skills with sound decision-making and judgement.
• Developed experience of mentoring staff at a senior level.
• Strong portfolio building and fundraising skills.
• Ability to deliver a plan and performance to budget.
• Adept at working with diverse teams, delivering change and demonstrating value for money.
• Ability to influence others to achieve objectives and gain consensus and collaboration.
• Excellent presentation, communication and personal effectiveness skills.
• Proficiency in MS Office applications.

Additional/background information

The role also requires:

• Good understanding of trade policy context and regional integration in Eastern and Southern Africa.
• Good understanding of the dynamics affecting trade policy at national, regional and global multilateral levels, as well as excellent understanding of the multilateral trading systems and their implications on regional integration.
• Significant knowledge of the trade and development needs of developing countries, and a good understanding of trade policy, trade facilitation, infrastructure and transport/logistics.

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The Programme Manager provides support in the management of the Regional Transport Programme. S/he is responsible for providing programmatic support in the planning, implementation and reporting of the TMEA Regional Transport programme.

Responsibilities

Programmes and Outcomes Delivery

• Support the Strategic Objective leader and Transport Directors in development and managing the Regional Transport programme including developing and maintaining strategies, work plans, budgets and monitoring and evaluation plans.
• Support the Strategic Objective leader and Transport Directors in developing and maintaining strong working relationships with East African and development partners, as well as other relevant projects and initiatives supported by TMEA.
• In collaboration with project teams as well as the TMEA Results and IMPACT modelling units, monitor the key project cycle milestones (e.g. planned expenditures, progress toward outputs, expected results, actual results, and programmatic risks) for all transport projects across the TMEA portfolio.
• Continuously monitor and evaluate TMEA Regional Transport Infrastructure Programme activities in close collaboration with the Regional Transport Infrastructure and the Results team.
• Contribute to the preparation of the TMEA annual reports and annual work plans.
• Ensure good practice monitoring, learning and evaluation is used throughout the programme cycle from design and throughout implementation.
• Explore new areas for support within the Transport Infrastructure sector that are in line with the TMEA Strategic plan.
• Liaise closely with the Country Directors to provide support as required and ensure close linkages between the regional programmes and national programmes.
• Work closely and collaboratively with all other relevant TMEA technical units, including in particular Procurement, Finance, Audit and SIT.
• Where appropriate, act as Project Leader for key TMEA transport projects and prepare reports as required by the management of TMEA and the Respective Regional Transport Directors.
• Ensure compliance with PCM guidelines throughout the project design and implementation cycle, including reporting and closure.
• Ensure compliance with grant management procedures and guidelines including appraisal, selection, implementation, reporting and closure.
• Any other duties assigned by the line manager.

Corporate level responsibilities

• Apply the highest standards of controls and risk management practices and behaviours and embed a positive risk and control culture.
• Demonstrate prudence, sound judgement and appropriate and timely escalations in management of all types of risk (including fraud risk) applicable to this role.
• Understand and comply with the relevant end-to-end processes including applicable risks and controls.
• Seek to identify, understand and escalate risk events/ incidents/issues on a timely basis focusing on fixing root-cause and taking ownership of identified mitigating actions.
• Complete all relevant mandatory trainings within the stipulated timelines.
• Promote and adhere to TMEA core values and ensure compliance with organisational policies and procedures.
• Maintain zero tolerance to bribery, fraud and corruption, and ensure immediate reporting of any corruption or suspect behaviour that threatens TMEA’s reputation.
• Adhere to the safeguarding policies and procedures and immediately report any safeguarding concerns.
• Ensure compliance with PCM guidelines throughout the project design and implementation cycle, including reporting and closure.
• Ensure compliance with grant management procedures and guidelines including appraisal, selection, implementation, reporting and closure.
• Participate in regular informal and formal reflection, knowledge sharing and learning events.
• Document lessons learned and best practices for knowledge sharing and learning.
• Any other related responsibilities that may be assigned by the line manager from time to time

Qualifications

Academic and professional qualifications

• An undergraduate degree or a post-graduate degree in Transport Economics, Business Administration, Economics, Development Studies, International Trade, Planning, Finance or related field. Qualifications in project planning and management are an added advantage.

Work experience

• For undergraduate degree holders, 10 years’ relevant experience and postgraduate degree holders, eight years’ relevant experience including three years of relevant management experience.
• At least five years of work experience should be continuous programme management experience in transport infrastructure programmes.
• Knowledge of EAC regional integration and previous working experience working with International & Regional development agencies, governments and state agencies responsible for funding infrastructure development and operations is highly desirable.

Technical skills and behavioural competencies

• A self-motivated individual who is able to work both independently as well as part of a team.
• Well-developed Programme planning and management skills.
• Significant transport economics or management/operations experience in one or more of the major surface transport modes (road, rail and port).
• Good proficiency in Microsoft Excel and other MS Office applications, and ideally some knowledge of and experience with accounting and management information systems packages.
• Excellent verbal and written communication and presentation skills.
• Ability to establish and maintain strong partnerships with key internal and external stakeholders.
• Ability to influence, network and build sound, productive working relationships and networks.
• Excellent report writing skills with the ability to effectively communicate and articulate key issues.
• Experience in developing and working with monitoring and evaluation frameworks.
• Good understanding of key national contexts as relating to regional integration.
• Fluent in English. Proficiency in French is desirable.
• Ability and willingness to travel within East Africa (estimated 20% of time)

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The Results Manager will be the intellectual and operational lead in their area(s) of responsibility; covering all aspects of the monitoring, evaluation and learning system across TMEA. This will ensure that timely and accurate information is available to TMEA on progress against the achievement of results. As well as ensuring timely reporting of results achieved, the job holder will ensure that: interventions embed sound logic in their design; robust frameworks to monitor and report progress are established; baseline and performance data is regularly collected; and implementation teams are supported to make use of M&E data to reflect on progress and adapt programming to changing conditions. The Results Manager will also play a lead role in ensuring that TMEA maintains its focus as a results-oriented organisation and embeds a learning culture; supporting the capturing and recycling of knowledge into more effective programming. The job holder will manage and mentor a Results Officer supporting that individual to perform their role effectively and meet their personal development objectives.

Responsibilities

Project Design

• Work with programme/project designers in TMEA and its partners to conceptualise the results they seek to achieve through interventions at an early stage of development; capturing this in a results chain, theory of change or similar logic model.
• Advise programme/project designers on the challenges of collecting the data needed to evidence results achieved and the resource implications of such.
• Quality assure the final programme/project design (as in the Project Appraisal Report) to ensure that the defined results offer is consistent with TMEA’s theory of change and aligned with the corporate results framework.

Data Collection

• Work with programme/project leaders to identify data needs and develop appropriate data collection and analysis, tools and processes for data collection in their outcome or cluster area.
• Support programme/project leaders to execute data collection and management plans.
• Quality assure the final data collection processes and deliverables to ensure that they will: reach the intended targets; employ an appropriate sampling methodology; collect the data of interest to TMEA; and are properly budgeted.

Monitoring & Reporting

• Support programme/project leaders to establish realistic milestones and targets in their outcome or cluster area (with reference to TMEA’s Impact Model where necessary).
• Ensure that data is available to regularly report on the indicators in the Results Manager’s area of responsibility (outcome or cluster area).
• Ensure that the indicators in the TMEA results framework are updated with actuals on at least an annual basis.
• Support programme/project leaders to develop monitoring plans and logical frameworks (log frames) which capture the data required to report on project performance.
• Oversee the analysis, verification and management of data to report project/programme level results using TMEA’s Management Information System (MIS) or its successor system, TRIMS.

Supporting Adaptive Management

• Lead the facilitation of quarterly strategic reviews with implementation teams to discuss: progress against milestones detailed in the results framework; learning gained through implementation; knowledge that should be captured and shared; and changes that need to be made to programme/project design or implementation.
• Work with the Results Officer to generate the M&E data required to inform the quarterly strategic review meetings.
• Initiate discussions on changing or dropping indicators in the programme/project monitoring plans which are not generating the quality of data envisaged.
• Liaise with the Director, Research and the Manager, Knowledge Management to capture the learning gained through the quarterly strategic reviews in TMEA’s knowledge management system.

M&E Capacity Building

• Lead the development and delivery of M&E training designed to enhance TMEA staff and partners’ ability to engage in effective M&E.
• Develop and maintain accurate and easy-to-learn guidance for staff and partners on various aspects of M&E (reporting guidelines, helpful hint notes, evaluation guidelines, etc).
• Play a lead role in sharing TMEA’s experience of operating a complex M&E system with a wider community of practice, with the aim of improving the profession.

Evaluation

• Undertake internal evaluation of programmes and projects in the Manager’s outcome or cluster area; feeding learning back to programmes on how results achievement can be strengthened.
• Support programme/project leaders to develop terms of reference for the independent evaluation of interventions in their outcome or cluster area and participate in the evaluation consultant recruitment process.
• Quality assure the final evaluation design to ensure that it will answer the questions posed by TMEA and do so in a rigorous and unbiased way.
• Quality assure the key deliverables in independent evaluations commissioned by TMEA ensuring that the outputs match the organisation’s required standards; feedback areas for improvement to external providers.
• Play a lead role in liaising with any supplier commissioned by donors to undertake an independent evaluation or annual review of TMEA, providing them with the information required in the Manager’s outcome or cluster area.
• Support programme/project teams to prepare for independent evaluation or annual reviews through ensuring all required data and documentation is in place and ready to be shared.

Communications

• Support TMEA’s Communications team to develop messaging and campaigns to disseminate the development results that the organisation has achieved.
• Propose innovative ways to present TMEA results data in the Results Manager’s outcome or cluster area including new analyses, data visualisations and/or use of infographics.

Management

• Ensure the Results Officer reporting to the Manager is supported to effectively deliver the responsibilities in their job description.
• Undertake quarterly and annual performance appraisals as required, providing encouragement and constructive feedback on developmental areas.
• Act as a leader and role model to junior members of the Results team promoting and adhering to TMEA’s core values and ensuring compliance with organisational policies and procedures.
• Liaise with START colleagues in Organisational Performance, Knowledge Management, Research and Impact, Sustainable Inclusive Trade and Communications to assist them in achieving their specific objectives and the wider shared objectives of START.

The job holder is further expected to promote and adhere to TMEA’s core values and ensure compliance with organisational policies and procedures. The job holder will:

• Maintain zero tolerance to bribery, fraud and corruption, and ensure the immediate reporting of any corruption or suspect behaviour that threatens TMEA’s reputation.
• Apply the highest standards of controls and risk management practices and behaviours and embed a positive risk and control culture.
• Demonstrate prudence, sound judgement and appropriate and timely escalations in management of all types of risk (including fraud risk) applicable to the role.
• Understand and comply with the relevant end-to-end processes including applicable risks and controls.
• Seek to identify, understand and escalate risk events/incidents/ issues on a timely basis focusing on fixing root-causes and taking ownership of identified mitigating actions.
• Complete all relevant mandatory trainings within the stipulated timelines.

Qualifications

Academic and professional qualifications

• An undergraduate degree in a relevant discipline such as: International Development; Social Sciences; Political Science; Economics; Public or Business Administration/Management.
• OR a relevant post-graduate degree in a relevant discipline such as: International Development; Social Sciences; Political Science; Economics; Public or Business Administration/Management.
• Professional training in monitoring and evaluation is essential.

Work experience

• At least ten years’ (or eight years’ with a post-graduate degree) relevant experience in supporting development organisations in East Africa with the design and implementation of M&E systems. This should include at least three years’ of relevant management experience.

The role holder will also be expected to have experience of

• Working with a range of internal and external stakeholders to broker solutions to complex problems.
• Project and programme reporting.
• Project management and administration.

Technical skills and behavioural competencies

• Ability to lead a technical area including the management of staff.
• Ability to facilitate workshops and group discussions on technical subjects with diverse participants.
• Demonstrated skills in quantitative and qualitative data collection, analysis and quality assurance.
• Knowledge of different M&E approaches and methods, their strengths and weaknesses.
• Excellent written and oral communication skills.
• Proficiency in verbal and written English.
• Excellent team-working and inter-personal skills with the ability to build good working relationships.
• Strong planning and organising skills, ability to prioritise, pay attention to detail and work on own initiative.
• Proficiency in MS Office applications.
• Positive attitude with a drive to succeed and overcome setbacks.