HR & Administration Assistant at Stratostaff

ROLES AND RESPONSIBILITIES                                                                                                           

• Assist HRM in creating awareness among staff and addressing issues that arise in the policy document from time to time.
• Updating HR database
• Maintain employee records both soft and hard copies,
• Assist in payroll preparation by providing relevant data like new hires,
• Coordinate departmental meetings,
• Ensure that all agreed reports are prepared and submitted in good time, maintaining a high degree of accuracy in the reports.
• Inspection of the vehicle to ensure it's in good condition and availability of all necessary tools for its use in every handover process,
• Receiving and checking the general maintenance form before the vehicle proceeds to service/repairs and follow up to completion of the process,
• Liaise with the Accounts and Admin on vehicle servicing,
• Help drivers in writing incident reports,
• Consult and check vehicle condition after servicing.
• Ensure proper office housekeeping,
• Assist in purchasing office consumables,
• Promptly address the challenges as they arise.
• Address staff queries accordingly,
• Convey relevant, accurate, and verified information to staff,
• Filling of all staff documents in their respective files, including checking on missing documents from staff files,
• Filling of Vehicle hand over and maintenance forms,
• Ensuring all HR documents are properly filled.
• Sending updates to insurance and following up on the necessary renewals and documentation

Requirements

• Degree in business management-related area.
• Diploma in Human Resources Management will be an added advantage
• 1 to 2 years of general business experience, Human Resources experience preferred.
• Good knowledge of company operating and people policies and procedures.
• Good knowledge of principles and procedures for recruitment, selection, training, compensation and benefits, employee relations and negotiation, and HRM Information systems.
• Good knowledge of administrative and clerical procedures and systems such as computers, managing files and records, designing forms, and other office procedures.
• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, and coordination of people and resources.
• Working knowledge of employment and labour institutions laws including statutory requirements
• Adhere to company policy and procedures at all times.
• Ensure client and company confidentiality at all times
• Contribute to the profitability of the company by keeping expenses/overheads down.
• Attend company events where appropriate.
• Review all practices on an ongoing basis for opportunities for continuous improvement.