Human Resource Assistant at Export Processing Zones Authority (EPZA)

Job Purpose
The job holder is responsible for providing administrative HR support
Key Responsibilities / Duties / Tasks

Managerial / Supervisory Responsibilities

• N/A

Operational Responsibilities / Tasks

• Assist on providing customer service both in person and on telephone to employees.
• Answer queries from employees and the other stakeholders regarding HR Issues, rules and regulations relating to HR Management; respond to employment verification requests, salary and benefits.
• Assist in composing and prepare letters, memos and other correspondence related to assigned tasks and activities
• Process payroll, answer payroll questions and facilitate resolutions to any payroll errors.
• Prepare a variety of reports including technical reports and status reports pertaining to HR activities
• Plan and coordinate recruitment and examinations; prepare job advertisements, notify candidates of the application/ employment status,
• Coordinate on boarding process with other departments and conduct initial new employee orientation for purposes of ensuring completion of payroll and benefits documentation
• Maintain updated staff records Process leave and leave allowance
• Assist in processing newly appointed employees documents.
•  Work under steady pressure with frequent interruptions and high degree of public contact

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

•  Diploma in any of the following disciplines: - Human Resource Management/Development or equivalent qualification from a recognized institution OR
•  Certificate in Human Resource Management/ or equivalent qualification from a recognized institution with 6 years relevant experience in the Public Service or reputable organization

Professional Qualifications / Membership to professional bodies

•  Certificate in computer proficiency from a recognized institution; and
•  Meets the provision of chapter six of the Constitution Previous relevant work experience required.
• No relevant work experience for Diploma holders.

Functional Skills:

•  Knowledge of labor laws
•  Analytical skills
•  Numeracy skills

Behavioral Competencies/Attributes:

•  Attention to detail
•  Organized and accurate
•  Dependable and able to respond to management direction
•  Employee relations
•  Communication skills
•  Multi-tasking
•  Interpersonal skills
•  Excellent Microsoft office skills