Career Opportunities at Kenya Literature Bureau (KLB)

 JOB LEVEL 4: JOB REF HR SMM-4-2020
 
 Reports to: Sales & Marketing Manager

• Participate in development of Bureau’s Strategic Plan and ensure implementation at departmental level to achieve the Bureaus commercial objectives of revenue and profitability; 
• Plan for and manage stakeholder strategic partnerships and engagements for revenue generation; 
• Formulate and set departmental performance targets and supervise, coach and mentor departmental staff for optimal performance outputs;  (iv) Recruit customers and manage customer relationship to raise revenue and improve company image and customer satisfaction; 
• Identify, prioritize, schedule and manage the activities of the sales team to meet sales budget; 
• Analyze the market data, trends and actual results against plan and use the data to co-ordinate, implement and evaluate business plans encompassing all aspects of commercial trading and develop long term and short-term plans for marketing and sales, and achieve agreed targets; 
• Manage, supervise and co-ordinate sectional plans, sales operations and customer service and ensure they are in harmony to deliver the departmental plan; and  

DUTIES AND RESPONSIBILITIES
 
JOB SPECIFICATIONS (EDUCATION, EXPERIENCE, KNOWLEDGE AND SKILLS)     

• Bachelor’s Degree in Social Sciences or Humanities or a relevant field.
• Master’s Degree in Business Administration or a relevant field.
• Minimum eight (8) years of relevant work experience with at least four (4) years at senior management/ leadership position. 
• Higher National Diploma or Diploma in Marketing or a relevant field from a recognized institution. 
• Member of Marketing Society of Kenya (MSK) or Chartered Institute of Marketing (CIM) and in good standing. 
• Experience in the education sector or book production industry is an added advantage. 
• Problem solving, analytical, leadership, decision making, integrity, good communication, organization and planning skills. 
• A good team player maintains high work standards, reliable, easily adapts to new environments, pays attention to detail and self-motivated.

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JOB LEVEL 5: JOB REF HR SBDO -5-2020
 
Reports to: Assistant Business Development Manager
 
DUTIES AND RESPONSIBILITIES  

• Contribute to the Bureau ‘s corporate strategy development and its subsequent monitoring and evaluation for decision making.
• Conduct the Annual Strategy Review including preparation of the mid-term review and periodical and special updates and reports for decision making.
• Develop planning and strategy documents
• Design, coordinate and implement monitoring and evaluation systems
• Develop baseline data for decision making.
• Ensure the quality monitoring and evaluation of related data to be collected throughout the strategic plan implementation. 
• Manage stakeholder strategic partnerships and engagements for revenue generation.
• Achieve set sales revenue targets to improve the bottom line.
• Liaise with the finance team, warehousing and logistics departments as appropriate.
• Identify new business opportunities - including new markets, growth areas, trends, customers, products and services.

JOB SPECIFICATIONS (EDUCATION, EXPERIENCE, KNOWLEDGE AND SKILLS)  

• Bachelor’s Degree in Business Management, Social sciences or its equivalent. 
• Master’s Degree in Business Administration, Strategic Management or a relevant field. 
• Higher National Diploma or Diploma in Business Management, Social sciences or its equivalent. 
• Minimum eight (8) years of relevant work experience with at least four (4) years at a senior management/leadership position.
• Member of a relevant professional organisation in good standing. 
• Problem solving, analytical, leadership, decision making, integrity, good communication, organisation and planning skills. 
• A good team player, maintains high work standards, reliable, easily adapts to new environments, pays attention to detail and self-motivated.

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JOB LEVEL 5: JOB REF HR SIA -5-2020
 
Reports to:  Assistant Internal Audit Manager

DUTIES AND RESPONSIBILITIES 

• Operational/Value for Money Audits – Review the use of resources and procedures/practices to determine if goals and objectives are being met in the most effective and efficient manner;
• Financial Audits – Assess the adequacy of internal controls, accounting and the propriety of financial transactions to ensure reliability and integrity of financial reporting/information; 
• Compliance Audits – Review/assess adherence to relevant government and other regulatory agencies laws and regulations and policies and procedures of KLB; 
• Information Technology Audits – Assess system controls, data security and integrity, physical security, systems development procedures, contingency planning, and systems requirements;
• Consulting and Advisory Services – Offer consultancy and advisory services on risk assessments, business process analysis, data analysis, new system implementations, process and system design and policy changes as may be requested by management; 
• Supervision of subordinates – Review the work of subordinates and advise on areas of improvement as per the assignment plan/program; and 
• Evaluate/appraise performance of the subordinates.  

 
JOB SPECIFICATIONS (EDUCATION, EXPERIENCE, KNOWLEDGE AND SKILLS)

• Bachelor’s Degree in Commerce, Accounting, Finance or relevant Field.
• Master of Business Administration or a relevant field is an added advantage.  
• Minimum of 7 years of relevant work experience with at least 3 years at senior management/ leadership position.
• Holder of Certified Public Accountant (CPA-K) or Association of Chartered Certified Accountant – (ACCA – UK) in good standing. 
• Certified Internal Auditor (CIA) or Certified Information Systems Auditor (CISA) is an added advantage. 
• Knowledge of systems audit in a computerized environment. 
• Problem solving, decision making, integrity, good communication, organization and planning skills. 
• A good team player, maintains high work standards, reliable, easily adapts to new environments and self-motivated.

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JOB LEVEL 6: HR PO -6-2020
 
Reports to: Senior Production Officer
 
DUTIES AND RESPONSIBILITIES   

• Develop bindery schedules and ensure that they are followed;
• Supervise all operations in the bindery section; 
• Maintain records of quantities of products dispatched internally and externally; 
• Ensure quality of work and meet customers’ expectations; 
• Minimize wastage in all bindery operations. 
• Formulate and set performance targets and supervise, coach and mentor staff for optimal performance outputs; 
• Maintain plant resources to ensure optimal utilization levels
• Manage machine preventive maintenance programs

 
JOB SPECIFICATIONS (EDUCATION, EXPERIENCE, KNOWLEDGE AND SKILLS) 

• Bachelor’s Degree in Printing Technology and Publishing or Its equivalent. 
• Higher National Diploma or Diploma in Printing Technology or a relevant field from a recognized institution. 
• Minimum of 5 years of relevant work experience. 
• Problem solving, analytical, leadership, decision making, integrity, good communication, organization and planning skills. 
• A good team player maintains high work standards, reliable, easily adapts to new environments, pays attention to detail and self-motivated.

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JOB LEVEL 7: HR SASO-7-2020
 
Reports to: Assistant Administration Manager
 
DUTIES AND RESPONSIBILITIES  

•  Manage all security duties and report to the appropriate authority through reports on breaches of security.
• Institute emergency preparedness and disaster recovery measures
• Co-ordinate the smooth running of duties performed by contracted guards, supervise the performance of security guards assigned to the station; 
• Draw written assignments, instructions for guidance of security guards and make sure all concerned are conversant with what is expected; 
• Patrol within the compound and ascertain no intruders interfere with perimeter fence;
• Check and make sure the alarm system is secured;
• Report any incidents to superiors without delay;
• Carry out physical search on motor vehicles and persons to verify property ownership; 
• Maintain gate passes, vehicle movement book, visitors register, seals and occurrence booK
• Make monthly or quarterly reports pertaining to security work at the Bureau; 
• Implement all orders and regulations concerning security matters, investigations/prosecutions; 
• Conduct investigations as required and liaise with the local police in the event of a criminal prosecution.  

 
JOB SPECIFICATIONS (EDUCATION, EXPERIENCE, KNOWLEDGE AND SKILLS) 

• Bachelor’s Degree in criminology or its equivalent. 
• Higher National Diploma or Diploma in criminology or its equivalent is an added advantage. 
• Certificate of good conduct. 
• Minimum of 2 year of work experience.
• Experience with Kenyan Police Service or security firm is an added advantage. 
• Holder of a valid driving license.
• Problem solving, analytical, decision making, integrity, good communication, organization and planning skills.
• A good team player, maintains high work standards, reliable, easily adapts to  new environments, pays attention to detail and self-motivated.