Job Openings at Save the Children

ROLE PURPOSE:

The Procurement Officer (Sourcing) acts as a crucial component in the SCI Supply Chain team which aims to deliver quality goods and services across all the field offices, The supply chain officer (Sourcing) is responsible for coordinating sourcing for KCO, including

• Develops and maintains a Sourcing Pipeline of anticipated future Procurement demand for both development and humanitarian programmes. 
• Runs sourcing procedures in line with the Procurement Manual to deliver identified business supply needs. 
• Ensures best value for money is achieved through competitive and transparent sourcing.
• Manages key supplier relationships to develop strong strategic partnerships with critical suppliers.

SCOPE OF ROLE: 

Reports to: Supply Chain Coordinator

Staff directly reporting to this post: None 

Location: Nairobi

KEY AREAS OF ACCOUNTABILITY: 

Strategy and Planning

• Contribute to the development of the sourcing elements of the Procurement strategy and implement agreed sourcing approaches within the country
• Be the country champion of the Sourcing Best Practice Initiative to ensure effective use of global resources for sourcing. 

Sourcing of goods and services

• Continually review and understand the internal and external environments and identify opportunities to add value to our operations through effective sourcing. 
• Develop sourcing approaches to meet programme supply needs based on plans, procedures, and requests received. 
•  Support the implementation of complex sourcing processes (i.e., formal quotations and tenders) to ensure optimal sourcing outcomes. 
• Support ensuring that all appropriate due diligence checks and risk assessments are carried out in line with organizational policy. 
• Support tracking and reporting financial benefits resulting from sourcing activities, and submit the benefits for approval through the e‑benefit system. 
•  Compile fully signed Framework Agreements and contracts and ensure they are published and utilized in the system in liaison with the Supply Chain Coordinator.
•  Assist in contract management activities, including negotiations, tracking supplier performance, and monitoring supplier contract expiry to ensure timely renewal or sourcing. Also support ensuring that contract spend is managed in the Purchase‑to‑Pay system, and any likely overspend is documented and approved. Submit monthly reports on sourcing, contract status, and expenditure to the Supply Chain Coordinator for review and onward sharing with the head of department and management. 
• Support generating sourcing initiatives that reduce supply chain turnaround times and enhance supply chain efficiency. 
• Support the invoice payment process by ensuring all procurement checklist stages are completed and by submitting documentation to the Supply Chain Coordinator for review and onward sharing with Finance.

Supplier Management

• Support supplier selection and contracting activities by undertaking market research and analysis, running tenders and setting up Contracts, Pre-Qualified Suppliers and Framework Agreements where appropriate for selected supplies for the country and all the field offices
• Support in contract management, ensure all contracts are published in the purchase to pay system
• Manage our supply base by tracking supplier performance, actively liaising with suppliers, and undertaking supplier risk management e.g. vetting
• Support in capacity building of suppliers to understand Save the Children values, policies, and procedures, and their need to comply as part of agreements.
• Ensure we only work with vetted, high-quality suppliers that comply with Save the Children, Legislative and donor requirements.

Team Management and Capacity Building

• Conduct performance reviews and build capacity of the Supply Chain Intern ensuring clear work plans are in place and that personal objectives are established with regular feedback and support provided
• Develop strong relationships with field office programmes to support them in improving their Procurement practices and review all Procurement Plans together with the Supply Chain Coordinator

Performance Management

• Produce management information reports on a monthly and quarterly basis, including data analysis and recommendations on improving the efficiency of sourcing services
• Support the Supply Chain Coordinator in monitoring the Procurement function's performance against KPIs and targets, developing and implementing the necessary corrective actions for sourcing activities to improve performance. 

Governance & Compliance

• Promote and ensure compliance with Procurement Policy, Procedures, and quality standards
• To ensure that all operations relating to the procurement, storage, handling, and distribution of medicines are in line with Good Distribution Practice Regulations. 
• Ensure adherence to procurement policies and other supply chain policies 
• Ensure all procurement files are complete for payment and audit trail.
• Ensure adherence to Supply Chain Service Level Agreement

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieve

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency 

QUALIFICATIONS AND EXPERIENCE

Essential

• First degree in Logistics Management, business administration or related area
• 4 years of prior experience in logistics management in the NGO sector, within country programmes and in emergency response/humanitarian environments
• Proven experience in all technical areas of procurement.
• Experience of working in remote field bases with limited infrastructure
• Ability to synthesise and analyse information, and make clear, informed decisions
• Ability to build relationships quickly with a wide range of people, both internally and externally
• Strong planning, management and coordination skills, with the ability to organise a substantial workload comprised of diverse tasks and responsibilities
• Cultural awareness, with strong written and spoken communication and interpersonal skills
• Willingness to work and travel in often difficult and insecure environments;
• Fluent in English and swahili both written and oral

Desirable 

• Category management
• Technical experience/knowledge in specific types of humanitarian intervention e.g. Child protection, Education, Helth, WASH, Food Security, Construction

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KEY AREAS OF ACCOUNTABILITY:

Program Implementation:

Case Management and Direct Support

• Conduct Best Interest Assessments (BIAs), initial assessments, and develop case plans for identified children at risk in line with inter- agency case management standard operating procedures.
• Provide regular follow-up for assigned child protection cases (case load), ensuring timely updates and documentation.
• Support safe alternative care arrangements through monitoring foster parents/guardians in collaboration with the State Department of Children Services as per the national guidelines.
• Facilitate home visits, interviews, and meetings with relevant individuals to gather information on the child’s situation (family members, teachers, community leaders, neighbors, etc.).
• Ensure all case files are complete, accurate, and stored in line with SCI data protection and confidentiality standards.

Coordination and Referral Pathways

• Identify and refer children to appropriate services which many include health, education, psychosocial support, legal aid, nutrition among others using existing referral logs.
• Coordinate closely with Child protection volunteers, State Department of Children Services and partners, to support the case management process in camps and host community.
• Participate in case conferences, CPWG meetings, and other relevant inter-agency case management coordination platforms as delegated

Reporting, Monitoring & Evaluation:

• Maintain up-to-date case management records and enter case information into CPIMS+ for review by Case Manager 
• Prepare timely activity updates to assist the Child protection Coordinator in preparation of periodic progress reports in a timely manner for both internal and external use
• Support in documentation of best practice and learning from Case management process.
• Support monitoring visits, data collection exercises, and evaluations led by MEAL teams.
• Immediately escalate serious complaints or safeguarding concerns to the Programme Manager and Child Safeguarding Focal Point.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Takes responsibility for assigned tasks and ensures quality completion in line with case management principles and standards.
• Maintains confidentiality and upholds SCI child safeguarding commitments.

Ambition:

• Sets personal goals to improve performance and supports peers in achieving team objectives.
• Proactive and result oriented.

Collaboration and Collaboration:

• Works effectively with colleagues, community members, and partners.
• Values diversity and promotes inclusive practices.
• Approachable, good listener, easy to talk to.
• Work with other child protection actors including UNHCR for collaborative case management 
• Represent SCI with delegated authority, from Child protection Coordinator, in inter-agency coordination meetings.
• Establish good working relationship with respective local authorities, implementing partners, protection volunteers and target communities.

Creativity:

Suggests practical solutions to challenges encountered in the field.

Integrity:

• Demonstrates honesty, transparency, and adherence to SCI policies.

Safety and Security:

Proactively monitors the political, military and security situation at local level and regularly reports  any incidences that have potential impact on SC’s activities.

QUALIFICATIONS AND EXPERIENCE

• Degree in Social Work, Psychology, Community Development, or relevant social sciences.
• Minimum 1–2 years’ experience in child protection, social work, or humanitarian programming.
•  Prior experience in child protection and best interest determination process in refugee set-ups is essential.
• Experience in use of CPIMS+ is an added advantage.
• Fluency in English and Kiswahili; knowledge of local language in the camps and host community.
• Sets high standards for quality and consistently achieves project goals.
• Ability to effectively work with individuals within the organisation, government, partners and community. 
• Positive attitude towards community work with emphasis on the ability to learn from communities and support participatory, innovative approaches to problem solving.
• Excellent communication skills and a willingness to be respectful, kind, sensitive and empathise with all children and families in distress.
• Ability to work in a multicultural environment.
• Good report writing skills.
• Willingness and capacity to be flexible and accommodating when faced with difficult and frustrating working conditions.
• Commitment to Save the Children’s Child Protection Policy.

DESIRABLE QUALIFICATIONS

• Experience working in refugee camps, displacement settings, or emergency programmes.
• Familiarity with CPIMS and understanding of Best Interest Procedures (BIA/BID).
• Training in psychosocial support, child safeguarding, GBV, or related fields.

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KEY AREAS OF ACCOUNTABILITY:

Programme Delivery:

• Facilitate provision of counselling services for children with protection and families through play and art therapy, individual and group sessions.
• Facilitate family counselling sessions to promote positive parent-child relationships.
• Conducts and processes psychosocial assessments using approved tools and prepares treatment plans for individual children and caregivers. 
• With guidance from Child protection Coordinator ensure the Child Safe spaces are within the recommended safety standards for child to play and learn.
• Facilitate resilience forums for children and caregivers using SC resilience building manuals.
• Facilitate trainings and mentorship for lay volunteer counsellors, teachers and other community structures on Basic Counselling skills, PFA, trauma informed therapy, TEAM UP, We Thrive etc to build their capacity to support children and families at community level.
• Support in the development of annual detailed implementation plans ensure accurate data collection on MHPSS performance indicators.
• Support in the development of key MHPSS messages for delivery in community forums, international mental health days etc for awareness creation and destigmatize mental health
• Plan, organize and implement psychoeducation forums in partnership with Government and community workers such as lay volunteer counsellors, CPVs etc 
• Manage the Child Friendly Space at Kalobeyei settlement 
• Keep abreast with emerging MHPSS concerns and trends and informing the Child protection Coordinator for adaptive programming.
• Represent SC in MHPSS interagency meetings

Monitoring, Evaluation and Reporting

• Work with the Monitoring, Evaluation, Accountability and Learning (MEAL) team for monitoring and evaluation of programme activities including taking corrective action where necessary. 
• Preparation of Counselling reports and documentation of lessons learnt.
• Support in the documentation of programme learning and ensuring it contributes to organizational advocacy.
• Maintain an up-to-date database beneficiaries counselled including client progress reports.
• Conduct/ensure regular follow-up visits to monitor the rehabilitation and reintegration of children and families supported with psychosocial support and document changes identified.

SKILLS AND BEHAVIOURS (our Values in Practice)

• Accountability:
• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
• Ambition:
• Sets ambitious and challenging goals for themselves, takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically 
•  
• Collaboration:
• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity

Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

• Degree in counselling or Psychology.
• 2 years’ experience working with children is desirable
• Registered with a recognized body in Kenya e.g. Kenya Counsellors and Psychologist’s Association (KCPA), Counsellors and Psychologists Board etc
•  Prior experience in MHPSS in refugee set-ups is essential.
• Knowledge of child protection, child rights and protection issues.
• Strong self-starter, able to take initiative and adapt to changing circumstances and priorities.
• Positive attitude towards community work with emphasis on the ability to learn from communities and support participatory, innovative approaches to problem solving.
• Excellent communication skills and a willingness to be respectful, kind, sensitive and empathise with all children and their carers.
• Fluent in written and spoken English, Kiswahili and the local language in the camps and the host community.
• Good report writing skills.
• Willingness and capacity to be flexible and accommodating when faced with difficult and frustrating working conditions.
• Commitment to Save the Children’s Child Protection Policy.

DESIRABLE QUALIFICATIONS

• Experience working in refugee camps, displacement settings, or emergency programmes.
• Familiarity with minimum standards for MHPSS in emergency an added advantage.
• Training in psychosocial support, child safeguarding, GBV, or related fields.

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SCOPE OF ROLE:

Reports to: Supply Chain Coordinator

Fleet Management

• Support the overall management of organizational vehicles in collaboration with the Supply Chain Coordinator – Fleet, Warehouse, and Assets.
• Assist in maintaining systems that ensure SCI and hired vehicles remain safe, road‑worthy, compliant, and properly utilized.
• Maintain and regularly update administrative vehicle files to ensure accuracy and readiness for reviews or audits.
• Assist in monitoring vehicle utilization by reviewing movement plans and log sheets, compiling monthly submissions, and preparing routine reports.
• Support fuel management activities, including tracking fuel usage(fuel consumption validation reports), coordinating with fuel vendors, and maintaining proper records.
• Assist in tracking vehicle rentals, lease agreements, and related payments to ensure timely processing and compliance.
• Apply SCI Fleet policies and KCO Fleet Optimization SOP in daily fleet operations and highlight any gaps or issues.
• Assist with consolidating weekly and monthly movement plans for all offices to help ensure efficient fleet utilization.
• Liaise with the Supply Chain Team in  Market Survey or Prequalification of Hired Vehicles, Garage – vehicle services, filling station procuring of training, vehicle spare parts, and accessories.
• Support in Taxi bookings for the Nairobi office, mapping of the staff to the online taxi, monitoring of taxi costs, monthly utilization analysis, and ensuring payments have been uploaded on time
• Provide support to the Supply Chain coordinator in preparing monthly fleet reports(Fuel, vehicle maintenance, Driver behaviour etc) and in reviewing fleet-related payments using the relevant checklists

Warehouse Management

• Gather and follow up on monthly warehousing and distribution reports from field locations and help prepare consolidated country office summaries.
• Monitor incoming reports for completeness, accuracy, and timeliness, flagging inconsistencies for follow‑up with field teams.
• Provide basic technical support to field teams when issues or deviations from standards are identified.
• Support field offices with routine warehousing and distribution tasks and escalate complex matters to the Coordinator when needed.
• Participate in field visits to help deliver support, coaching, and follow‑up on warehouse management practices.
• Assist field teams in addressing audit findings and closing corrective actions related to warehousing and distribution.
• Help maintain engagement with warehousing and distribution teams by supporting coordination activities and information sharing.
• Support continuous improvement efforts by identifying operational gaps and proposing practical improvements.
• Ensure warehouse operations align with SCI warehouse management policies and procedures.
• Support the process of ensuring that stock is not transferred or released to implementing partners or beneficiaries without the required authorization, following the Scheme of Delegation and Total Inventory Management System approval procedures.
• Assist in organizing and maintaining all supporting supply documentation to meet Award Management and audit requirements.
• Help review and update the Total Inventory Management System warehouse data regularly to ensure it is consistent with Supply Chain, Finance, and Programme records.
•  Support the coordination and participation in mid‑year and end-of-year stock counts as per guidance from the Global team
• Provide support to ensure that Total Inventory Management System operational processes are correctly followed across all Kenya field office Total Inventory Management System warehouses.
• • Monitor and follow up on stocks linked to expiring or expired SOFs(Source of Fund) and assist in efforts to reduce balances on expired SOFs (Source of Fund). Rack products approaching expiry and support timely utilization before the end of their shelf‑life.

Asset Management

• Support the tagging, documentation, and entry of all assets into the e‑asset management system, ensuring accurate tracking and coordination with Field Teams, while serving as the focal point for asset management within the Nairobi office.
• Review incoming asset data for completeness and accuracy and follow up with field teams where clarification is needed.
• Participate in semi‑annual asset verification exercises by providing logistical and administrative support.
• Assist in preparing asset disposal documentation and ensuring adherence to established procedures.
• Support continuous improvement in asset management practices, documentation, and reporting.
• Apply SCI asset management policies in daily operations to ensure accountability and compliance.

Compliance

• Support with overall compliance with SCI Fleet, Warehouse, and Asset Management policies, as well as other relevant SCI procedures.
• Support in ensuring all the Fleet, Assets, and Stocks Key Performance Indicators are met.
• Support the effective use of systems for record keeping to ensure a clear audit trail and improve process efficiency.

BEHAVIOURS (Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own. personal development and encourages their team to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others.
• Future orientated, thinks strategically and on a global scale.
• Builds and maintains effective relationships, with their team, colleagues, Members and external partners. and supporters.
• Values diversity, sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.
• develops and encourages new and innovative solutions
• Willing to take disciplined risks.
• Integrity:
• Honest, encourages openness and transparency; demonstrates highest levels of integrity.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

QUALIFICATIONS 

Essential

• Higher diploma or degree in a business-related course.
• Computer literate; strong MS Excel and MS Word skills.
• Good spoken and written English and swahili.
• Three years’ experience in fleet, asset, and Warehouse management preferred.
• Conscientious with an excellent sense of judgment.
• Strong organizational skills.
• Ability to work simultaneously on multiple tasks.
• Willingness and ability to work effectively with a diverse team
• Ability to work as part of a team and coordinate with all team members.
• Ability to collect, correlate, and analyse data for decision-making
• willingness to work and travel in often difficult and insecure environments;

Desirable 

• Use of different systems for the fleet, asset, and warehouse. 
• Technical experience/knowledge in specific types of humanitarian intervention e.g. Child protection, Education, Health, WASH, Food Security.