Jobs at Centre for Health Solutions - Kenya (CHS)

Overall Job Function

• Reporting to the Senior Technical Officer-Strategic Initiatives of the USAID-TB ReSET Project, the incumbent will provide technical assistance to the deep focus Counties and select tier 1 Maintenance Counties, working closely with the CTLCs and implementing partners within the region, to ensure health system strengthening for TB control activities, smooth flow of service delivery, quality of care for TB patients as well as to provide technical and logistical support for various TB activities. H/She will provide leadership in various technical working groups, task forces and County and Sub-County PMDT clinical reviews meetings in close coordination with the STO DSTB, DRTB and childhood TB. H/She will also support the implementation of TB control activities in close coordination with the STO DSTB, DRTB and childhood TB.

Key Responsibilities:

Coordination

• Providing high quality technical and logistical support to the CTLCs within the deep focus Counties and in the prioritized tier 1 maintenance Counties to strengthen the coordination of TB services including work-planning, and periodic review of program data to identify priority areas.
• To provide technical and logistical support Counties to implement and monitor quarterly and annual TB work-plans
• Providing technical support to Sub-County TB coordinators in the absence of the CTLCs in the deep focus Counties and in the prioritized tier 1 maintenance Counties as applicable.
• Supporting the roll-out of new interventions by the County, National and TB ReSET technical team in the deep focus Counties.
• Provide technical support to various technical committees and working groups in the deep focus Counties
• To support implementing partner coordination in the deep focus Counties, including Global Fund Implementers and USG/ Pepfar Implementers.
• To support the coordination of community stakeholders in collaboration with County and Sub County Level-1 strategy focal persons
• To coordinate linkages in TB diagnostic services in the deep focus Counties, including the interfacing of digital chest x-ray screening, and laboratory diagnosis.

Capacity building

• Support supervision to health facilities within the Counties of deep focus in collaboration with TB coordinators, health management teams, County health leadership and Implementing partners at the National and County level
• Technical and logistical support towards sensitization of community health workers, facility health workers, County and Sub-County HMT
• Facilitate CMEs at health facility and sub-county levels

Advocacy

• Strengthening and sustaining a multi-sectoral approach and engagements at all levels
• Supporting the CTLC and SCTLCs to strengthen the implementation of the school health program

Data for decision making and action

• Support data review meetings at County level
• Strengthen T-BU lite uptake at County level
• Support distribution of M&E tools

Health systems strengthening

• Supporting linkage to TIBULIMS and strengthening the TB diagnostic-clinical interface
• Supportive supervision for community TB CHEWs and CHVs alongside TB coordinators
• Partner coordination through quarterly partners meetings in county HQs
• Scale up TB contact investigation
• Support IPC at facility level including facility risk assessments

Professional requirements

• A registered Medical Doctor or Clinical Officer; MPH will be an added advantage.
• At least four (4) years progressive TB-related clinical experience
• At least three (3) years’ experience working in an NGO setting or engagement with private health providers
• A good understanding of County health system structures and roles
• Working knowledge in project management, capacity building, networking, operational research, monitoring and evaluation, financial management and people management
• Experience in TB, HIV/AIDS, and implementation of the community health strategy
• Excellent interpersonal and communication skills
• Proven ability to work with minimal supervision
• Experience working with US Government donor agencies and familiarity with United States Government rules and regulations is desired
• Demonstrate ability to write best practices or publications.
• Outstanding levels of integrity

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Overall Job Function

• Reporting to the Senior Technical Officer-Diagnostics of the USAID-TB ReSET project, the incumbent will be responsible for providing technical support in the planning, design, and implementation of TB diagnostic laboratory services with a key focus in 16 deep focus counties. The implementation will be collaboratively conducted with the Ministry of Health, Kenya Division of National Tuberculosis, Leprosy and Lung Disease Program (DNTLD-P), County Health Management Teams, and Implementing Partners.

Key Responsibilities

• Assist in the design, planning, and implementation of laboratory activities for TB diagnostic and monitoring services in 16 deep focus counties for the USAID-TB ReSET activity.
• Provide technical support for the adoption, scale-up, and adaptation of TB diagnostics, including GeneXpert, Truenat, TB LAMP, and LED microscopy.
• Support the optimization of the TB diagnostic network by implementing disease multi-testing and aligning with national recommendations.
• Support the adoption and scale-up of non-sputum-based tests and latent TB testing using IGRA.
• Provide technical assistance in developing and reviewing TB laboratory guidelines, curricula, SOPs, job aids, and other materials.
• Assist in the design and implementation of quality management and quality assurance services and systems, including Microscopy, Truenat, LF LAM, TB LAMP, and GeneXpert.
• Work closely with county lab teams in the forecasting, quantification, and management of TB laboratory supplies at both county and national levels.
• Provide technical assistance in establishing and optimizing TB diagnostic sample transport networks, including the implementation of Culture and DST, and the EID VL courier system for the country.
• To provide technical assistance to facility-level laboratory managers, mWRDs Superusers including: establishing routine workflow; developing/refining SOPs, job aids, log books, and referral forms as needed; planning of lab activities to improve test performance and decrease turnaround time; and developing and implementing an equipment maintenance program.
• Support Implementation and monitoring of efficient documentation of laboratory results at the sites, as well as effective linkages between laboratory and clinical services.
• Support county-level lab managers in establishing routine workflows and developing SOPs, job aids, log books, and referral forms.
• Support implementation of mWRDs service level agreement specifically in collaboration with the DNTLD-P and County health management teams (CHMT)
• Assist in drafting annual reports and other materials such as lessons learned, abstracts, and case studies.
• Participate in program monitoring and evaluation, using data to inform planning and continuous improvement.
• To participate in the committee of experts (CoE) meetings at national and technical working groups at the county levels on TB diagnostics.
• Identify opportunities for organizational growth and sustainability.
• Perform any other duties as assigned by the supervisor.

Professional requirements

• Degree in Clinical Laboratory Services.
• Registration with KMLTTB and an annual practice license.
• Five years’ experience in managing laboratory services in TB and HIV programs.
• Experience with MOH and donor funded programs is an added advantage.
• Experience with design of programs, SOPs, tools and guidelines.
• Experience in capacity building of laboratory personnel.
• Ability to work well with others and to develop and maintain relationships with project staff, donors, sub-contractors and other partners.
• Ability to identify problems, design interventions and oversee their implementation.
• Must demonstrate excellent oral and written communication skills in both English and Kiswahili.
• Outstanding levels of integrity.

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Overall Job Function

• Reporting to the Contracts & Compliance Manager, the officer will be responsible for providing independent and objective assurance to the Senior Management Team (SMT) on the adequacy and effectiveness of key internal controls, ensure compliance with donor requirements and statutory regulations for CHS and all the sub awardees.  The officer will regularly update the organizational risk management framework with emerging risks, thresholds and mitigation measures.
• The main purpose of the job will be to provide technical support in ensuring that the operations of CHS are ethical, in compliance with donors’ regulations, statutory requirements and internal policies and procedures.

Key Responsibilities

• Conducting reviews of organisation records to ensure compliance with government statutory requirements in areas including but not limited to taxation laws, employment law and any other applicable requirements.
• Examining, evaluating and reporting on the adequacy of internal controls as a contribution to the proper, economic and effective use of resources.
• Reviewing the current organisational policies, procedures and systems in place to ensure effective internal controls.
• Reviewing the current project policies, procedures and systems in place to ensure effectiveness of internal controls.
• Monitoring, assessing, and analysing organisational risks and controls and recommending appropriate risk mitigation measures.
• Developing periodic reporting on status of implementation of audit recommendations for CHS and sub awardees.
• Identifying potential areas of compliance vulnerability and risk, developing and implementing corrective action plans for resolution of problematic issues and providing guidance on how to avoid or deal with similar situations in the future.
• Ensuring that all organizational activities are in line with contractual obligations and agreements with respective donors and maintenance of a compliance dashboard for each donor.
• Analyze high risk and complex issues donor et al and provide practical and appropriate advice, including escalating to the appropriate senior levels or forums and recommending methods to proactively manage those risks.
• Continually review whether the grant management activities comply with the key controls contained in the grant management guidelines of CHS and donor regulations
• Assess compliance with grant conditions on sample basis working closely with project implementation team.
• Provide information on donor regulations on a regular basis to ensure specific guidelines are being followed.
• Analyzing data obtained for evidence of deficiencies in internal controls, duplication of effort, extravagance, fraud, and non-compliance with country laws, government regulations, and management policies or procedures.
• Strengthening field-based internal control environment and risk management through financial monitoring and oversight of field offices.
• Disseminate written policies and procedures related to compliance activities.
• Collaborate with human resources department to ensure the implementation of consistent disciplinary actions in cases of compliance standard violations.
• Researching and keeping abreast of legislative issues, new compliance regulations/major donors’ regulations and assisting the organization in detecting and preventing mistakes before they happen.
• Participating in internal control improvement initiatives by making recommendations for enhancing processes, policies, and procedures.
• Maintaining a working relationship with external auditors and reviewers to ensure prompt implementation of their recommendations.
• Monitoring the implementation of external audit findings at the head office, satellite/field offices and the sub awardees.
• Conducting special reviews and investigations as and when requested.
• Conducting thoroughly documented investigations of whistle blower cases and suspected fraud.
• Verifying the accounting records and project expenses of the sub awardees to ensure accurate financial reporting and compliance with CHS and donor requirements.
• Any other official duties assigned by the supervisor.

 Professional Requirements

• Bachelor’s degree in a relevant field
• Accounting and/ or auditing qualifications from relevant professional bodies such as CPA, ACCA, CIA or CISA
• A minimum of five (5) years’ work experience as auditor in an audit firm and experience in auditing NGOs or held similar position in an NGO
• Ability to work with diverse groups including a variety of personality types
• Ability to review and analyze financial records, financial reports and statements.
• Ability to communicate effectively both verbally and in writing.
• Working knowledge of USAID and CDC funding requirements
• Highly motivated, energetic, independent self-starter with strong communication skills
• Demonstrate proficiency in Enterprise Resource Planning System (ERP) particularly Navision based on Microsoft Dynamics and computer assisted audit techniques.

Functional Skills

• Strong written and verbal communication skills
• Good organization skills
• Good interpersonal skills
• Problem solving skills
• Outstanding levels of integrity

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Overall Job Function

• Reporting to the Operations Manager, the Administration and Logistics officer is responsible for the effective provision of daily administrative and logistical services in USAID-TB ReSET Activity.

Key Responsibilities

• Ensure all project administrative activities are coordinated effectively;
• Ensure proper organization of the reception and providing excellent service to all customers;
• Coordinate workshop/training events as required, including hotel liaison, participant confirmation, invitations, travel arrangements, supplies and materials, equipment hire and providing point of contact support for participants at events;
• Record and prepare minutes from staff meetings;
• Ensure an appropriate diary/calendar of events is maintained including those of training events, relevant meetings, and is shared widely;
• Coordinate and provide logistical support for Project activities and staff, including travel arrangements, field visits and visas where necessary;
• Flag logistics bottlenecks to the FAM and Operations Manager for timely prioritization
• Ensure all office staff are abiding by organization’s travel and safety regulations;
• Ensure office utility and functionality of office facilities including internet, telephone among others;
• Liaise with the finance team in ensuring all utilities, vendor/supplier invoices are processed in line with the finance policy;
• Review to ensure compliance of all Service Level Agreements terms and conditions by both parties;
• Manage and provide regular inventory reports (monthly & quarterly) for the different items stored within the CHS store;
• Monitor store inventories, reorder levels and optimize supply to the field locations;
• Schedule and coordinate vehicles and drivers, including driver booking schedules;
• Ensuring timely maintenance and fueling of all project vehicles;
• Tracking and ensuring timely renewal of CHS vehicle insurance;
• Working closely with the finance team to maintain an updated asset register for CHS assets;
• Support in physical asset verification exercises, and ensuring that the asset register is accurate and updated;
• Other general administrative duties as assigned.

Key Deliverables

• Timely logistical and administration support
• Ensure attendance to clients and calls at the reception
• Training/workshop administrative support
• Accurate information management
• Timely and efficient fleet management
• Efficient stores management
• Ensuring timely tagging of procured CHS assets and updated inventory log
• Timely distribution of assets and supplies, documentation and reporting of the same

Professional Requirements

• Bachelor’s Degree in any business related field or its equivalent.
• At least five years’ progressive experience in office management preferably with a health-orientated NGO.
• Proficiency in MS Office tools and office automation solutions.
• Certificate in Secretarial duties or front office operations is an added advantage.

Functional Skills

• Outstanding levels of integrity
• Working knowledge of USG rules and regulations
• Ability to maintain confidentiality
• Strong written and verbal communication skills
• Good organization
• Good interpersonal skills
• Inventory management
• Negotiation skills and problem solving skills
• Working knowledge of ERP systems