Latest Job Vacancies at Machakos County Public Service Board

Job Reference No. - MCPSB/12/2022/037

Duties and Responsibilities 

• Taking oral dictation
• word and data processing: managing e-office
• ensuring security of office records, documents and equipment
• maintaining an up-to-date filing system in the office
• operating office equipment
• managing office protocol
• managing office petty cash
• handling telephone calls and appointments
• supervising office cleanliness and undertaking any other office administrative  services duties that may be assigned.

Requirements for Appointment 

For this appointment an officer must have: -

• Kenya Certificate of Secondary Education, mean grade C- (minus) with at least C (plain) in English or Kiswahill Language or its equivalent qualification from a  recognized Institution;
• Diploma in Secretarial Studies from the Kenya National Examinations Council  (KNEC);

OR

• Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council in the following subjects: -
  • Typewriting III (50 w.p.m.)/Computerised Document Processing III;
  • Shorthand II (80 w.p.m.);
  • Business English II/Communications I; (d) Office Practice II;
  • Secretarial Duties II;
  • Commerce II; (9) Office Management III/Office Administration and Management 
  • Certificate in computer applications from a recognized Institution; and
  • Shown merit and ability as reflected in work performance and results

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Job Reference No. - MCPSB/12/2022/036

Duties and Responsibilities

• driving the assigned vehicle
• carrying out routine checks on the vehicle's cooling, oil, electrical, tyre pressure and  brake systems, etc.
• detecting and reporting malfunctioning of the vehicle systems; maintenance of work  ticket(s) for vehicle(s) assigned
• ensuring security and safety of the vehicle on and off the road
• overseeing safety of the passengers and/or goods therein; and
• maintaining cleanliness of the vehicle(s) 
• In addition, the officer may be required to supervise and guide staff in a small  transport unit.

Requirements for Appointment 

For appointment to this grade, an officer must;

• Kenya Certificate of Secondary Education mean grade D plain or its equivalent  qualification from a recognized Institution;
• passed Occupational Trade Test I for Drivers;
• a valid driving license free from any current endorsement(s) for class(es) of  vehicle(s) the officer is required to drive;
• Defensive Driving Certificate from the Automobile Association (AA) of Kenya or its equivalent qualification from a recognized Institution;
• attended a Refresher Course for drivers lasting not less than one (1) week within every three (3) years at Kenya Institute of Highway and Building Technology (KIHBT) or any other recognized Institution;
• a valid Certificate of Good Conduct from the Kenya Police;
• attended a First-Aid Certificate Course lasting not less than one (1) week at St. John  Ambulance or Kenya Institute of Highway and Building Technology (KIHBT) or  any other recognized Institution;

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Job Reference No. - MCPSB/12/2022/035

Duties and Responsibilities 

• writing and testing simple computer programs according to instructions and  specifications
• assisting in the implementation of the computer systems
• providing user support and training of users
• repairs and maintenance of ICT equipment and associated peripherals
• monitoring the performance of ICT equipment; and
• reporting any faults for further action.

Requirements for Appointment 

• Kenya Certificate of Secondary Education mean grade C plain with at least a C- in  mathematics and English /Kiswahili or its approved equivalent
• Diploma in any of the following fields: Computer Science, Electrical/Electronics  engineering or its equivalent qualification from a recognized institution.

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Job Reference No. - MCPSB/12/2022/034

Duties and Responsibilities 

• proper storage of foodstuffs
• setting up buffet service areas
• placement of foods in serving line
• replenishing of foodstuffs during service
• reporting low stock levels
• detecting and reporting spoilt or unattractive foods; and
• detecting defective equipment and reporting the same to the supervisor.

Requirement for Appointment 

Appointment to the grade of Cook I will be made from candidates who:

• are in possession of the Kenya Certificate of Secondary Education with a mean grade  C- or its equivalent qualification from a recognized institution; and
• have attended a course lasting not less than one (1) year and awarded a Certificate in  Food Production or its equivalent qualification from a recognized institution

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Job Reference No. - MCPSB/12/2022/033

Duties and Responsibilities 

verification of information relating to recruitment, appointment, transfers, Human  Resource Management records and complement control processing cases for the Departmental Human Resource Management Advisory  Committee and assisting in the implementation of the decisions thereof, and  supervising and guiding junior staff in the County public service.

Requirement for Appointment 

For appointment to this grade, a candidate must: -

• Have a degree in Social Sciences such as Government, Sociology, Economics,  Public/Business Administration, Human Resource/Personnel Management or any other relevant qualification from a recognized university/institution.

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Job Reference No. - MCPSB/12/2022/032

Duties and Responsibilities 

• Planning of office accommodation and layout
• Facilitate transport and travelling services
• Collecting and collating data on developmental activities
• Providing input in the monitoring and evaluating of community projects
• Supervising daily patrols;
• Carrying out inspection duties;
• Overseeing security of county government buildings and vital installations;
• Briefing and debriefing officers;
• Responding to correspondences;
• Monitoring and communicating surveillance

Requirement for Appointment

For appointment to this grade an officer must; 

• Have a Bachelor’s degree in any of the following disciplines; Public Administration;  Business Administration/Management, Community Development or any other Social  Science from a recognized institution
• Certificate in computer applications from a recognized institution

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Job Reference No. - MCPSB/12/2022/031

Duties and Responsibilities 

This is the entry and training grade for non-professionals. An officer at this level will be responsible for performing a variety of accounting work of limited scope and under the guidance of a senior officer. Specifically, work will involve preparation and verification of vouchers in accordance with the laid down rules and regulations involving primary data entry and routine accounting work such as balancing of cashbooks, imprest and advances ledgers etc. The scope and complexity of work will increase with experience and training but the  officer will still be under close guidance where new tasks are involved. He/she will be  responsible for safe custody of records and assets under him/her.

Requirement for Appointment

For appointment to the grade of Accountant II, a candidate must have the following  qualification: -

• A pass in part II of the Certified Public Accountants (CPA) Examination or it's  recognized equivalent qualifications.

OR

• Bachelor's degree in Commerce (Accounting or Finance option), Business Administration (Accounting option) from a recognized institution or any other  relevant equivalent qualification.

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Job Reference No. - MCPSB/12/2022/030

Duties and Responsibilities

Specific duties and responsibilities will entail warehousing, distribution management, fleet Management, disposal of stores and equipment, procurement, market surveys and Research, inventory and stock control, in accordance with the laid down regulations and procedures. 

Requirements for Appointment

For appointment to this grade, an officer must have: -

• Bachelors degree in any of the following: - Commerce, Business Administration, (Supplies Management Option), Economics, Procurement and Supplies Management.  Marketing or their equivalent from a recognized Institution. In addition to the above requirements. an officer must have the following key personal  attributes and core competencies:

Personal Qualities

• Ability to get on well with the diverse workforce
• Good knowledge in the professional field of specialisation
• Good communication skills
• Ability to take instructions
• Good organisational and supervisory skills

Core Competences

• Team playing skills
• Accuracy
• Care for resources
• Manual dexterity
• Execution of instructions
• Interpersonal skills
• Analytical skills,
• Records Management skills

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Job Reference No. - MCPSB/12/2022/029

Duties and Responsibilities 

• undertaking research on assigned legal issues
• analyzing research data and compiling reports
• preparing preliminary legal documents/instruments; and 
• liaising with the County Law Office and advising on various legal policy issues.

Requirement for Appointment

For appointment to this grade, an officer must have: -

• served in the grade of Legal Officer I or comparable and relevant position in the  Public Service for a minimum period of three (3) years;
• Bachelor of Laws (LL.B) degree from a recognized university; (a Masters' degree will be an added advantage)
• Must be a holder of a current practicing certificate and be an up-to-date member of The Law Society of Kenya;
• Postgraduate Diploma in Legal Studies from the Council of Legal Education;
• Satisfy the requirements of Chapter Six of the Constitution;
• Fulfill other duties of the office as may be determined by the County Public Service  Board and the Executive

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Job Reference No. - MCPSB/12/2022/028 

Duties and Responsibilities 

• Innovation and design of Human Resource strategies and translating them into  policies in the County Public Service
• Introducing systems/management practices that will facilitate effective and  efficient management of the County Human Resource. 
• Enlarging and enriching human resource management function in the County  public service, developing terms and conditions of service for the county public  service.
• Providing guidance on human resource management policy matters to  Departments and other public service bodies. 
• Developing a regulatory framework and standards which will promote  understanding and commitment to positive values and updating the existing  rules and regulations and adapting them to the changing environment including  the related statutes and management structures.
• Setting and managing performance standards; 
• Maintaining and distributing minutes of committee meetings to members.
• Ensuring action points from respective Board committee meetings are  circulated to relevant County departments or individuals and responses received  for tabling to the full Board.

Requirement for Appointment

For appointment to this grade, an officer must have: -

• Served in the grade of Deputy Director of Human Resource Management or in a  comparable and relevant position in the Public Service for a minimum period of three (3)  years;
• Master’s degree in Human Resource Management/Industrial Relations Public or Business  Administration/Government or any other relevant qualification from a recognized  institution, and
• Demonstrated a high degree of professional competence, administrative capabilities and  initiative in the general organization and management of human resource