Open Roles at Adept Systems

Key responsibilities

• Monitor all HR activities and practices to ensure compliance with statutory requirements and company policies; keep abreast of the legal environment and ensure senior staff are aware of all relevant requirements.
• Develop, implement, and continuously improve HR operational processes, workflows, and standard operating procedures (SOPs).
• Ensure HR administration, including contracts, onboarding, offboarding, employee records, and leave management, is executed accurately and on time.
• Maintain robust HR documentation, audit trails, and records management practices to support compliance and governance.
• Manage employee relations matters and provide advice and guidance to managers and supervisors on labour laws and related market practices to ensure a harmonious work environment.
• Drive grievance resolution and ensure all pertinent issues are addressed in a fair, confidential, and transparent manner, ideally before escalation to legal proceedings.
• Where disputes become legal matters, support cases through the timely provision of information to compliance and legal teams and attend legal proceedings as appropriate.
• Maintain up-to-date knowledge of evolving labour legislation and proactively advise management on implications for the business.
• Monitor HR service delivery metrics and take corrective action where performance gaps are identified.
• Partner with departmental heads to anticipate workforce needs and manage the end-to-end recruitment and selection process for all approved vacancies, ensuring hiring practices comply with applicable law and company policy.
• Maintain and manage the approved headcount establishment, flagging variances and supporting workforce planning conversations with senior management.
• Oversee onboarding programmes to ensure new employees are effectively integrated into the business.
• Coordinate and support the annual performance appraisal cycle, equipping managers with the tools and guidance needed to conduct effective reviews.
• Advise and support managers in addressing poor performance cases in line with company policy and the Employment Act, ensuring due process is followed consistently.
• Coordinate the annual training needs analysis and maintain the training calendar in collaboration with departmental heads.
• Track completion of statutory and mandatory training — including safety inductions and role-specific certifications — and report on compliance.
• Support individual development planning in line with performance outcomes and succession priorities.
• Partner with the HSE function to embed a strong safety culture across the workforce, ensuring HR-related obligations under the Occupational Safety and Health Act are met.
• Compile and present accurate HR operational reports covering headcount, turnover, absenteeism, disciplinary trends, and compliance status.
• Maintain and interrogate HR data systems to provide insights that inform decision-making at the senior management level.
• Identify patterns and workforce risks through data analysis and recommend proactive interventions.

Professional experience and Educational Background required

• Bachelor’s degree in human resource management, Business Administration, or a related field (a Master's degree is an added advantage).
• Membership of the Institute of Human Resource Management (IHRM) Kenya is required.
• Minimum 6–8 years of progressive HR experience, with at least 3 years in an HR management/ Managerial role.
• Demonstrable experience managing HR operations in a large-scale, multi-site or manufacturing environment.
• Solid, hands-on experience navigating the Kenyan labour legislative framework, including the Employment Act 2007, the Labour Relations Act, and OSHA compliance.
• Experience working alongside or managing relationships with external HR consultants, service providers, or shared service functions.

 Competencies & Attributes

• Effective communicator and influencer, able to engage credibly with senior leadership, operational managers, and frontline staff alike.
• Hands-on leadership style with a strong sense of ownership and follow-through.
• Strong operational discipline.
• Planning, coordination, work monitoring, and problem resolution skills.
• A forward planner with clear focus; able to work with minimal supervision in a diverse, fast-paced environment.
• Resilient and adaptable; thrives in a dynamic manufacturing environment.
• High level of integrity and professional discretion in handling sensitive HR matters.
• Demonstrates a high degree of sensitivity and confidentiality.
• Results-oriented with excellent negotiation, interpersonal, and communication skills.
• Analytical mindset comfortable with HR data, metrics, and reporting.
• Strong knowledge of HR systems and proficiency in MS Office Suite.

End Date June 15th 2026

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Key Responsibilities 

IT Strategy & Alignment

• Develop and execute the enterprise IT strategy and roadmap aligned with institutional objectives.
• Collaborate with academic, clinical, administrative, and finance departments to identify IT needs, prioritize projects, and deliver solutions.

Operations & Systems Management

• Oversee IT operations, including infrastructure, applications, databases, end‑user support, and service desk functions.
• Manage selection, implementation, integration, and optimization of enterprise systems (EHR/EMR, LMS, ERP, financial systems, research databases, collaboration tools).

Risk, Security & Compliance

• Lead cybersecurity programs, data privacy initiatives, and compliance with data protection and health information standards.
• Establish disaster recovery, business continuity, backup, and incident response plans.

Financial & Vendor Management

• Direct vendor management, contract negotiations, and performance oversight of IT providers.
• Manage IT budget, optimize costs, forecast needs, and ensure ROI on technology investments.

Team Leadership & Development

• Build and lead a high‑performing IT team; assess organizational structure, staffing needs, skills gaps, and talent development.

Digital Enablement & Innovation

• Drive digital enablement, automation, analytics, and adoption of secure technologies to support remote learning, telemedicine, and administrative efficiency.

Governance & Performance Monitoring

• Monitor IT performance metrics, service levels, and emerging risks, report regularly to executive leadership.
• Promote IT governance, policies, standards, and best practices across the institution.

Skills and Competencies

• Strategic IT leadership with strong operational focus.
• Expertise in cybersecurity, data governance, and compliance frameworks.
• Strong vendor management and contract negotiation skills.
• Ability to manage enterprise systems and complex integrations.
• Proven budget management and cost optimization skills.
• Effective team leadership, mentoring, and talent development.
• Strong communication skills, with the ability to translate technical concepts for non‑technical audiences.
• Analytical and problem‑solving ability in mission‑critical environments.

Academic and Professional Qualifications and experience required

• Bachelor’s degree in Information Technology, Computer Science, Business Administration, Healthcare Administration, or related field (required).
• Master’s degree (MBA, MS in IT Management, Health Informatics) strongly preferred.
• 10+ years of progressive IT leadership experience, with at least 5 years in a senior role in healthcare, higher education, or similarly regulated environments.
• In‑depth knowledge of Microsoft Dynamics Business Central.
• Proven expertise in enterprise IT operations, cybersecurity, data governance, cloud migration, and regulatory compliance.
• Strong knowledge of IT infrastructure, networking, vendor management, and IT service management.
• Demonstrated success in budget management, team leadership, change management, and stakeholder collaboration.
• Excellent strategic, analytical, communication, and leadership skills.