Job Opportunities at R4Kenya

Financial & Stock Admin Assistant Job Responsibilities

• Collecting all Creditor Invoices, preparing documents for payment and arranging for signature of cheques
• Preparing all invoices for cheque payment
• Scanning and sending payment support documentation for each cheque paid to Accounting section by email
• Implement and maintain a filing system for all documents.
• Attending to any queries from Accounting section
• Ensuring that all VAT, Paye and other statutory returns have been prepared and submitted in good time.
• On request attend to all VAT and other statutory queries that may arise .
• Collating all Import and export documentation and forward these to Finance section (VAT, Freight,
• Forwarding and Clearing and Insurance docs) (Eventually take this role of imports over from NXR or Vanguard)
• Ensure that Vanguard/NXR monthly expense loan account invoices are received by no later than 25th of each month and to follow up when these are not received. (Rent statements etc)

Debt Collection 

• Making sure that all Invoices and Statements are correct
• Ensuring all statements and Invoices are sent to Customers on time
• Keeping all Customer information up to date and correct on the Pastel system
• Collecting outstanding money from Customers
• Escalating Customers who are overdue to Management for assistance in collecting outstanding debt
• Assistance with Stock management
• Assist with checking of new stock received.
• Assist with regular stock take counts and general stock management.
• Assist with packing and return of surgical kits for Surgeons.
• Providing back up support on request for surgeries done over weekends and after hours.

Qualifications for the Financial & Stock Admin Assistant Job

• Relevant Degree
• 3 yrs relevant working experience in similar role

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Credit Controller Job Responsibilities

• Will be responsible for developing (together with his/her supervisor) and executing the company’s recovery and debt collection efforts.
• Responsible for maximizing recoveries from written off accounts.
• Ensure company debts are recovered on time and efficiently.
• Coordinate daily execution of debt follow up by phone, visits and recovery.
• Responsible of negotiating repayment plans with delinquent members.
• Expected to maintain a minimum net bad debt as per the targets.
• Monitoring and rehabilitating delinquent accounts.
• Effectively manage account/invoice disputes, both internally and externally and ensure that disputes are resolved without undue delay

Requirements for the Credit Controller Job

• Minimum qualifications of at least a degree in Business field, CPA II, diploma in Credit Management course or any other equivalent Credit Control course.
• Experience in reconciliation of Accounts a MUST
• At least 2 years’ experience in debt collection.
• Experience in Sage accounting or any other accounting package
• Excellent communication skills.
• Proficiency in Microsoft Office.
• Should possess strong interpersonal, communication and analytical skills.
• Ability to work with strict deadlines and targets.
• Good negotiation skills
• Aggressive at collections

Key competencies

• Good interpersonal skills
• Maturity, honesty, integrity and a strong sense of ethics
• The ability to remain calm in stressful situations
• Patience and understanding
• To be persuasive, persistent and firm.
• Ability to handle pressure

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Executive Assistant Job Responsibilities

• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Represents the executive by attending meetings in the executive’s absence; speaking for the executive.
• Maintains customer confidence and protects operations by keeping information confidential.
• Completes projects by assigning work to clerical staff; following up on results.
• Prepares reports by collecting and analyzing information.
• Secures information by completing data base backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

Qualifications for the Executive Assistant Job

• Relevant Degree/ Diploma
• Good English (speaking and writing skills)
• Has to have experience in working as a personal assistant to either CEO or MD in a prominent company
• Must be flexible and willing to re-allocate to Tanzania
• Must be efficient, hardworking and confidential kind of a person