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  • Posted: May 12, 2017
    Deadline: Not specified
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    Plan International was founded over 75 years ago with a mission to promote and protect the rights of children. The organisation was set up by British journalist John Langdon-Davies and refugee worker Eric Muggeridge in 1937, with the original aim to provide food, accommodation and education to children whose lives had been disrupted by the Spanish Civil W...
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    Finance Graduate Intern

    Dimensions of the Role This role provides a learning opportunity for the incumbent as they support the overall implementation of the Finance Global Objectives.

    Finance Graduate Internship Responsibilities

    • Review of financial transactions.
    • Processing of financial transactions in the SAP.
    • Preparing of reconciliations of balance sheet accounts. E.g. cash, medical, receivables and payables accounts.
    • Participate in the annual physical verification of Assets in the Country Office
    • Maintain proper filing of all Country Office financial documents.
    • Review of CBO/Partner/ Community/Suppliers/Staff Advances liquidations.

    Qualifications for the Finance Graduate Internship

    • Graduates from Kenyan universities/reputable colleges
    • Must have completed studies in a relevant field of study within the last 24 months.
    • Graduates who are below 25 years old and willing to commit their time on the program for the entire year
    • Demonstrated good character, creativity, honesty, positive attitude and ability to learn
    • Graduates who are currently not in employment
    • Bachelor’s degree in Finance, Accounting or Bachelor’s degree in Commerce or Business Management/
    • Administration (Finance or Accounting option)
    • CPA certificates are an added advantage
    • Analytical skills
    • Planning and organisational skills
    • Good communication skills

     

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    Programs, Health/HIV Graduate Intern

    Dimensions of the Role

    This job role provides a learning opportunity for the incumbent as they facilitate implementation of quality health, nutrition and HIV initiatives to improve well-being of OVC and their caregivers.

    Programs, Health/HIV Graduate Internship Responsibilities

    • Mentor and support service delivery partners (SDPs) to scale-up an evidence-based package of services and support that will promote family-centred, age appropriate, quality health services to households affected by HIV.
    • Facilitate partners in the implementation of the case management approach; focusing on longitudinal tracking of the HIV infected OVC and their families to ensure access to quality treatment and care services as per MOH guidelines.
    • Participate in relevant health technical working groups, CHMT meetings and ensure timely execution of the emerging issues in health focusing on the relevant beneficiary cohorts to ensure maximum impact.
    • Mentor SDPs to strengthen community facility linkages and improved referral systems to enhance synergy in service delivery and ensure effective coordination.
    • Work with SDPs and project staff to facilitate the implementation and tracking of highly effective Evidence
    • Based Interventions (EBIs), Prevention with positives (PWP)/ Positive, health, dignity and prevention (PHDP), and documentation of impact on target population.
    • Facilitate implementation of the ECCD health integration package of services and documentation of the same to ensure maximum impact.
    • Produce accurate and timely reports, case studies, and other publications to showcase project lessons, and results to contribute to the wider sector and institutional knowledge.
    • Collect and review data and other information relevant for monitoring project implementation, quality, and reporting.

    Qualifications for the Programs, Health/HIV Graduate Internship

    • Graduates from Kenyan universities/reputable colleges
    • Must have completed studies in a relevant field of study within the last 24 months.
    • Graduates who are below 25 years old and willing to commit their time on the program for the entire year
    • Demonstrated good character, creativity, honesty, positive attitude and ability to learn
    • Graduates who are currently not in employment
    • Diploma or degree in public health.
    • Work with various project stakeholders e.g. MoH, communities, OVCs, PLWHIV, GoK, County Governments
    • Work on various health interventions e.g. FANC, MNCH, malaria, nutrition
    • Communication and interpersonal skills
    • Documentation and report writing skills

     

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    Monitoring & Evaluation Graduate Intern

    This role will entail on job learning from key monitoring and evaluation activities, processes and engagements not limited to documentation, reporting, baseline and evaluation surveys, knowledge management, regular monitoring and evaluation processes, capacity building and mentorship of staff on monitoring and evaluation, scheduled M&E trainings as well as periodic workshops and learning forums that may come up from time to time.

    Monitoring & Evaluation Graduate Internship Responsibilities

    • Periodic project reporting
    • Documentation and dissemination of information
    • Data collection, entry, analysis and development of reports
    • Selection and recruitment of consultants to undertake surveys and evaluations and formative researches
    • Stages of baseline and evaluation execution and management of consultants
    • Working with communities on monitoring and evaluation
    • Build capacity on research with children and ethical principles on conducting studies
    • Capacity building on public speaking and delivery on reports in workshops and forums
    • Development of abstracts, best practices and case studies
    • Working with various donors and templates for reporting
    • Networking and coordination of roles by working with hub M&E coordinators and senior M&E coordinator
    • Work ethics and key competencies of team work, honesty, integrity and leadership 1Working with peers and other departments and how that relates to monitoring and evaluation
    • Use of software like SPSS, STATA, ODK, Kobocollect, Epidata etc. 1How to put into use acquired skills including future engagements with employers and placement in the job market

    Qualifications for the Monitoring & Evaluation Graduate Internship

    • Graduates from Kenyan universities/reputable colleges
    • Must have completed studies in a relevant field of study within the last 24 months.
    • Graduates who are below 25 years old and willing to commit their time on the program for the entire year
    • Demonstrated good character, creativity, honesty, positive attitude and ability to learn
    • Graduates who are currently not in employment
    • Degree in Social Sciences, Statistics, Economics, Anthropology, Public Health, Social Work, Biostatistics preferred.
    • Demonstrate potential skills in documentation, analysis, research, passion for writing and working with communities.
    • Documentation skills
    • Public speaking skills
    • Data analysis and report writing skills
    • Leadership skills
    • People skills (team building, group skills)
    • Practical skills in databases developments and working with analysis software
    • Capacity building for M&E skills
    • Management of baseline and studies
    • Knowledge management skills
    • Research with children
    • Ethical issues and research including IRB processes
    • Abstract writing and proposal developments
    • Presentation skills
    • Personality building skills
    • Coordination and networking skills

     

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    Child Protection Programs Graduate Intern

    Dimensions of the Role

    The role entails the implementation of the Child Protection project as per the Child Protection Policy at the Programme Unit.

    Child Protection Programs Graduate Internship Responsibilities

    • Implement monthly activities and budget plans as per approved breakdown
    • Work with relevant staff to ensure all logistics and procurement at a local level including events management are done according to Plan and donor policies.
    • Facilitate training of children in the selected districts as agents of change to promote peace, to signal violence in an early stage, to mediate and to take action regarding violence against children.
    • Facilitate access of relevant and accurate information on prevention of violence against children and ensure child protection mechanisms are accessible at both community level and county level (government authorities, policy makers and other relevant stakeholders working with children).
    • Improve Child Protection mechanisms at family, school and community levels.
    • Play an advocacy role to ensure that Sub County government take responsibility to institutionalize well-structured child protection systems and to prohibit all forms of violence against children.
    • Represent the projects in related activities at appropriate levels in the Sub County and the County.
    • Documentation and Reporting:
    • Consolidate/write timely and quality project reports in line with Plan standards
    • Document and share best practices with all stakeholders in child protection.
    • Facilitate and coordinate joint reflection meetings/reflection sessions at the sub county level (among partners).
    • Update Progress log on weekly basis on implemented activities in SAP

    Qualifications for the Child Protection Programs Graduate Internship

    • Graduates from Kenyan universities/reputable colleges
    • Must have completed studies in a relevant field of study within the last 24 months.
    • Graduates who are below 25 years old and willing to commit their time on the program for the entire year
    • Demonstrated good character, creativity, honesty, positive attitude and ability to learn
    • Graduates who are currently not in employment
    • Skills in project management including project scope, budget and timelines
    • Skills in project monitoring and reporting
    • Community facilitation, networking, partnership development and management skills
    • Good communication and negotiation skills
    • Good interpersonal, relationship and team working
    • Conflict Management skills

     

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    Programs Support Graduate Intern

    Dimensions of the Role

    This role provides a learning opportunity for the incumbent as they provide administrative and programmatic support.

    Programs Support Graduate Internship Key Responsibilities

    Reporting and Documentation

    • Collect, review and collate project activity specific reports and weekly plans.
    • Establish and manage an efficient document management system for the program for easy access, storage and retrieval of documents in both hard and soft copies.
    • File and store project documents and reports.
    • Produce accurate and timely reports, program team’s meeting minutes,
    • Provide logistics and administration support to service delivery partners implementing activities in the field.
    • Document and share best practices, lessons learnt and success stories.

    Coordination of project review Meetings and workshops

    • Prepare internal and external trainings, planning meetings and workshops
    • Provide back office support in monthly program review meetings/reports with service delivery partners

    Correspondence and Communication for Service Delivery Partners and GoK

    • Maintain a functional database and key contacts for both Government and Non-government agencies and stakeholders
    • Maintain a database of service delivery partners and consortium partners in the program to facilitate efficient and timely flow of communication and program information.

    Logistics and administration

    • Provide logistical and program administrative support and serve as link between program teams, logistics/ procurement, finance and grants department
    • Prepare materials and supplies required for the project and follow-up on the purchase requests, ordering and delivery of supplies.
    • Compile relevant and required documents from the field and initiate payments for CHVs and CBTs in liaison with county coordinators.

    Qualifications for the Programs Support Graduate Internship

    • Graduates from Kenyan universities/reputable colleges
    • Must have completed studies in a relevant field of study within the last 24 months.
    • Graduates who are below 25 years old and willing to commit their time on the program for the entire year
    • Demonstrated good character, creativity, honesty, positive attitude and ability to learn
    • Graduates who are currently not in employment
    • A Diploma or Bachelor’s degree in project management, social sciences or business administration
    • Documentation and report writing skills
    • Communication and negotiation skills
    • Interpersonal skills
    • Decision making and problem solving skills
    • Planning and coordination skills

     

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    Executive Support Graduate Intern

    Dimensions of the Role

    This role provides a learning opportunity for the incumbent as they perform administrative, technical and specialized work and will handle a variety of activities to ensure the effective and efficient organization of the Nilinde project office.

    Executive Support Graduate Internship Key Responsibilities

    • Manage executive schedules, calendar and workflow, communications and day to day operational and administrative issues
    • Manage the day to day operations of the Nilinde Executive Office and provide administrative and executive assistant support to the COP
    • Maintain several information databases and produce reports
    • Perform basic research and prepare reports and recommendations
    • Attend relevant knowledge exchange events and communicate updates to project team
    • Provide targeted support to events management
    • Filing and data management
    • Attend project meetings and record meetings as well as develop and manage action trackers
    • Organize and manage team meetings, managing tracking of issues and events and ensure follow through with activity owners to facilitate closure

    Qualifications for the Executive Support Graduate Internship

    • Graduates from Kenyan universities/reputable colleges
    • Must have completed studies in a relevant field of study within the last 24 months.
    • Graduates who are below 25 years old and willing to commit their time on the program for the entire year
    • Demonstrated good character, creativity, honesty, positive attitude and ability to learn
    • Graduates who are currently not in employment
    • A Diploma or Bachelor’s degree in Social Sciences or Business Administration
    • Analytical, conceptual, synthesis and presentation skills
    • Interpersonal & communication skills
    • Planning and organising skills
    • Report writing skills
    • Teamwork
    • Negotiation skills
    • Attention to detail

     

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    Accountant

    Dimensions of Role

    The post holder is based at the Country Office and reports to the Country Finance Manager. The post holder may also support the finance staff in the Program Units (Pus).

    Accountant Job Key Responsibilities

    • Review all financial commitments and payments requests to ensure compliance with Plan Policies and procedures.
    • Process all financial transactions in in the SAP to enable accurate financial reporting and monitoring.
    • Prepare reconciliation of all balance sheet accounts on a monthly basis to ensure exceptions are identified and dealt promptly.
    • Prepare financial management reports on a monthly basis and provide information to the management for decision making.
    • Perform physical verification of Assets at least once per year to ensure that all assets are accurately recorded.
    • Maintain and manage achieving of financial documents to safe guard financial records and audit trails.
    • Prepare monthly payroll and all the related statutory returns; compute staff separation benefits and ensure and periodic PAYE returns are done to ensure adherence to the approved Plan P & C policies, Employment Law and Tax Laws.

    Qualifications for the Accountant Job

    • CPA (K) or other professional qualification in accounting.
    • B.com or any accounting related discipline.
    • At least 3 years accounting experience (preferably in INGO).
    • Well versed in computerized accounting packages

     

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    Procurement & Admin Graduate Intern

    Dimensions of the Role

    This role provides a learning opportunity for the incumbent as they provide effective, efficient and timely procurement and administrative support.

    Procurement & Admin Graduate Internship Responsibilities

    • Process procurement requests
    • Timely delivery of supplies to the field sites
    • Establish detailed requirements for office supplies, equipment and other goods required for workshops and meetings; ensuring that requisite quotes are obtained from the list of approved suppliers and ensures that such purchases are adequately supported by Local Purchase Orders (LPOs), Invoices and Delivery notes.
    • Maintain an up-to date stores inventory and stationery records.
    • Manage all documents related to stored items including stock cards, delivery and receipt papers.
    • Provide administrative and logistical support regarding travel, accommodation, conferences, workshops and meetings.
    • Input and maintain up-to-date records for all the trackers.

    Qualifications for the Procurement & Admin Graduate Internship

    • Graduates from Kenyan universities/reputable colleges
    • Must have completed studies in a relevant field of study within the last 24 months.
    • Graduates who are below 25 years old and willing to commit their time on the program for the entire year
    • Demonstrated good character, creativity, honesty, positive attitude and ability to learn
    • Graduates who are currently not in employment
    • A Diploma or Bachelor’s degree in commerce, business administration, logistics or procurement and supply chain
    • Office management skills
    • Time management skills
    • Communication skills
    • Interpersonal skills
    • Decision making and problem solving skills
    • Planning and coordination skills

     

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    Communications Graduate Intern

    Dimensions of the Role

    This job role provides a learning opportunity for the incumbent as they support the overall implementation of Communications Strategy at Plan International Kenya.

    Communications Graduate Internship Responsibilities

    • Collecting stories and photos from the field
    • Developing newsletter
    • Updating the website
    • Organisation branding skills
    • Events management

    Qualifications for the Communications Graduate Internship

    • Graduates from Kenyan universities/reputable colleges
    • Must have completed studies in a relevant field of study within the last 24 months.
    • Graduates who are below 25 years old and willing to commit their time on the program for the entire year
    • Demonstrated good character, creativity, honesty, positive attitude and ability to learn Graduates who are currently not in employment
    • Diploma or Bachelor’s Degree in Communication disciplines from a recognised institution.
    • Developing messages for project branding
    • Organising events
    • How to interact with project staff in order to get stories during field visits
    • A knowledge on how to oversee documentaries
    • Writing and photography skills
    • How to run organisation campaigns

     

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    Procurement Graduate Intern

    Dimensions of the Role

    This role provides a learning opportunity for the incumbent as they support in procurement of goods and services by making timely and cost-effective buying decision that secure value for money to the organization.

    Procurement Graduate Internship Responsibilities

    • Review of purchase requisitions to ensure specifications on request meet market standards and user requirements.
    • Contract preparation and management
    • Negotiations with vendors for the best prices in the market and quality services/goods to ensure Plan
    • International gets value for money.
    • Processing of procurement transactions in SAP i.e request for quotation, purchase orders, goods receipt notes etc.
    • Preparation of accurate and quality monthly and quarterly procurement reports
    • Keep proper and up to date filing system for all procurement documents for ease of reference.
    • Maintain and regularly update suppliers/ services providers databank
    • Accurately update procurement tracker on weekly basis and share the same with user departments.
    • Expedite timely delivery of goods and services to ensure timely and quality project implementation.

    Qualifications for the Procurement Graduate Internship

    • Graduates from Kenyan universities/reputable colleges
    • Must have completed studies in a relevant field of study within the last 24 months.
    • Graduates who are below 25 years old and willing to commit their time on the program for the entire year
    • Demonstrated good character, creativity, honesty, positive attitude and ability to learn
    • Graduates who are currently not in employment
    • Bachelor’s degree in Purchasing and Supplies Management, or Bachelor of Commerce/ Business
    • Administration (Procurement option)
    • CIPS certification is an added advantage
    • Analytical and cost-effective decision making
    • Demonstrate high level of integrity
    • Excellent proficiency in SAP procurement
    • Ability to work effectively and efficiently in a team
    • Excellent negotiation skills
    • Good communication and interpersonal skills
    • Ability to analyse and interpret complex tender details
    • Presentation and public speaking skills.

     

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    IT Graduate Intern

    Dimensions of the Role

    S/he will be a learning assistant in the management of IT infrastructure and Information Security.

    S/he will learn the effective provisioning, installation/configuration, operation, and maintenance of IT systems, hardware and software and related IT infrastructure.

    IT Graduate Internship Responsibilities

    • Provide IT related support, and based on a review of IT status, needs, and management in the office, draft information management plans, including automation, digitization and telecommunication
    • Co-ordinate the support for technical operation of organizational IT applications and systems including but not limited to Plan’s online systems (SAP, Global HRIS, Local HRIS and ChildData), Plan’s online services (Planet, Email, and Business Online) MS Office, Desktop OS, Server OS and mobile/remote users.
    • Coordinate the introduction and technical operation of organizational IT systems and applications.
    • Installation of new versions of the systems and troubleshoot ad-hoc user problems,
    • Management of the office multi-user IT network, as well as data and telecommunication facilities.
    • Acquisition planning of specific IT hardware and software, and its introduction into the office, including its maintenance.
    • Organisation of IT training and support for IT users.
    • Implementation IT policies, maintenance of network and Plan’s systems, and assist the implementation of new systems in offices.
    • Maintenance of the IT infrastructure systems including WAN applications per Global and Country standards.

    Qualifications for the IT Graduate Internship

    • Graduates from Kenyan universities/reputable colleges
    • Must have completed studies in a relevant field of study within the last 24 months.
    • Graduates who are below 25 years old and willing to commit their time on the program for the entire year
    • Demonstrated good character, creativity, honesty, positive attitude and ability to learn
    • Graduates who are currently not in employment
    • Degree or Diploma in Computer Studies or equivalent
    • Training in telecommunication technologies, Microsoft technologies (Microsoft Office, Microsoft Windows,
    • SQL Server, Exchange server) and Cisco technologies) is an added advantage.
    • IT service delivery and IT governance
    • IT service support; technical skills in IT infrastructure and/or applications
    • Strong analytical and logical ability
    • Problem-solving skills
    • Creativity and Innovation
    • Reporting skills
    • Customer care and remote support application usage

     

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    HR Graduate Intern

    Dimensions of the Role

    This role provides a learning opportunity for the incumbent as they support the overall effective and efficient management of human resources within Plan Kenya.

    HR Graduate Internship Responsibilities

    • Conduct end-to-end recruitment processes including longlisting, interview invitation, interview facilitation (e.g. invigilation of practical interviews), preparation of interview documents and giving feedback to interview candidates
    • Organize orientation programs for new staff
    • Coordinate key HR processes and procedures (e.g. performance appraisals, transfers etc.)
    • Dispatch documents internally and externally
    • Process staff ID and medical cards
    • Process medical claims
    • Respond to staff queries on the medical scheme
    • Process monthly medical payments and update Finance on the staff to be deducted from payroll
    • Enrol /exit staff into/from GPA/GLA and medical schemes
    • Staff separation/ clearance i.e. organize farewell, process provident forms, exit interviews and clearance forms
    • Implement and maintain robust office systems including general maintenance of personnel and correspondence files
    • File and update short term contracts and track them
    • Keep track of staff on probation and processing confirmation letters.
    • Process bank letters
    • Leave management
    • Generate various HR reports e.g. exit interview analysis on the analysis

    Qualifications for the HR Graduate Internship

    • Graduates from Kenyan universities/reputable colleges
    • Must have completed studies in a relevant field of study within the last 24 months.
    • Graduates who are below 25 years old and willing to commit their time on the program for the entire year
    • Demonstrated good character, creativity, honesty, positive attitude and ability to learn
    • Graduates who are currently not in employment
    • Bachelor’s degree or higher national diploma in human resources management
    • Good understanding and the application of statutory and labour laws
    • Good understanding of best practices in HR
    • Interpersonal skills
    • Ability to multi-task and balance competing demands
    • Highly organized
    • Work independently
    • Communicate clearly and effectively
    • Retain credibility about his/her performance

     

    Method of Application

    Interested and qualified? Go to Plan International on plan-international-kenya.org to apply

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