Job Opportunities at South Eastern Kenya University - 20 Positions

Roles for the Assistant Maintenance Officer Job

• Coordinate and implement minor repair works from carpentry, masonry, welding and plumbing works to ensure optimum use of buildings and machinery within the University;
• Coordinate maintenance of roads and electrical installations to ensure access to the University and minimize electrical faults;
• Organize University workshops as well as the maintenance stores to ensure all the equipment are under safe custody;
• Supervise University projects by ensuring use of the right quality materials as specified in the Bill of Quantities;
• Maintain proper records of all the University projects through proper fillings to ensure accurate maintenance of the repair schedule.

Assistant Maintenance Officer Job Requirements

• Masters degree in Property Management.
• Bachelors Degree in Property Management or its equivalent plus three (3) year work experience.
• National Diploma in Construction Management.
• Must be a member of AAK.
• Must have three (3) years relevant working experience as Maintenance Assistance Grade C/D.
• Must be computer literate.

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Roles for the Maintenance Assistant Job

• Organize, administer and execute routine or special building maintenance work for residential buildings to ensure safety of the buildings is observed;
• Estimate and submit requests for all maintenance materials to ensure efficient allocation of resources used for maintenance purposes;
• Prepare specifications and contract documents for minor works in the residential buildings to ensure smooth running of activities in line with the required standards;
• Carry out valuations for residential buildings to ensure there are enough materials available for building and repairs as required;
• Plan, advice and control all the building progress to ensure all repairs are done in line with the set plans and safety procedures are followed.

Maintenance Assistant Job Requirements

• Bachelor’s Degree or Higher National Diploma in Building and Civil Engineering or an equivalent qualification.
• Ordinary Diploma in Construction Maintenance with a minimum of six (6) years working experience three (3) of which must have been at Grade 5/6.
• Must have experience in the supervision of construction projects including organization and execution of maintenance works.

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Duties for the Maintenance Assistance Job

• Ensure cleaners have all the materials they require to use in their daily tasks to enhance efficiency and effectiveness;
• Report any repairs to the Maintenance Department when they occur for corrective action to be taken;
• Ensure cleanliness in the University by coordinating grounds maintenance tasks to enhance a conducive environment for students and staff;
• Coordinate watering, trimming and weeding of flowers in the institution to ensure a tidy environment is maintained in the University.

Maintenance Assistance Job Requirements

• Bachelor’s Degree or Higher National Diploma in Environment Management or an equivalent qualification.
• Ordinary Diploma in Environment Management with a minimum of six (6) years working experience three of which must have been at Grade AB.
• Must have experience in the supervision of environment projects such as landscaping, enviroment conservation, etc.

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Roles for the Maintenance Foreman Job

• Develop specifications for minor works and carry out evaluation in order to prepare the repair register and schedule to show activities being carried out;
• Allocate work to artisans/technicians on a day to day basis to ensure optimum operations are achieved within the institution;
• Coordinate and maintain University equipment and plants to ensure safe use of the tools by junior staff within the department;
• Prepare daily reports for the technicians to ensure all the daily duties are attended to on a timely manner.

Maintenance Foreman Job Requirements

• Must have an Ordinary Diploma in Construction Management/GTT I Certificate in plumbing or equivalent.
• At least KCSE level of Education with a minimum of Grade D+ and above or KCE Division III.
• Three (3) years supervisory experience at Grade 3/4;

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Roles for the Artisan Job

• Provide regular maintenance of water and sewerage pipes within the University through repairs or replacement of broken or old pipes to curb any leakages;
• Install and fix sanitary appliances in University buildings to ensure the usability of the same and proper water connection needed for their operation based on need;
• Participate in preparing water pipes installation sketches for new buildings so as to guide in the installation process as well as ensure proper coverage of the building;
• Maintain water pumps through trouble shooting electrical problems in the pumps; monitoring the hygiene of the tanks and liaising with the cleaners to ensure it’s clean and up to the University standards.

Artisan Job Requirements

• At least KCSE level of education with a minimum of Grade D+ and above(/KCE Division III;
• Must have Ordinary Diploma in Construction Management/GTT I Certificate or equivalent;
• Three (3) years supervisory experience at Grade I/2.

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Duties for the Grounds Maintenance Officer Job

• Clean and maintain University grounds on a day to day basis to ensure a clean and safe environment is provided to both staff and students;
• Clear garbage collection in the institution to ensure University grounds clean and safe in line with the required standards;
• Ensure flowers are watered, trimmed, weeded to achieve a tidy environment in the University;
• Clean the lecture rooms, washrooms and machines in workshops on a day to day basis to ensure hygiene standards are maintained in the institution.

Grounds Maintenance Officer Job Requirements

• At least KCSE level of Education or its equivalent.
• Ability to communicate in both English & Kiswahili.

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Roles for the Procurement Assistant Job

• Receiving purchase requisition notes from departments and scrutinizing them before approval;
• Inviting quotations and analyzing quotations and preparing documents for further action.
• Maintaining suppliers register and ensuring its up-dates;
• Following orders placed with suppliers and ensuring that deliveries are made as desired and keeping purchasing accounting documents in use (e.g. LPOs and Purchase Requisition Notes);
• Any other duties that may be assigned from time to time.

Procurement Assistant Job Requirements

• Bachelors degree or Higher National Diploma in Economics/ Commerce (Supplies Management Option)/ Business Administration or equivalent qualification.
• Five (5) years of relevant experience, three (3) years of which must have been at Grade A/B.

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Roles for the Stores Attendant Job

• Assist the store clerks in labeling shelves and placing the items in the appropriate locations to facilitate proper storage of goods;
• Ensure store trolleys are well maintained for easy transportation of goods received and dispatch of goods to user departments;
• Report broken and worn-out store equipment to the Maintenance Department by writing work orders to facilitate repairs;
• Load and unload supplies received and those being dispatched to assist the stores department in carrying out its functions;
• Ensure cleanliness of the store to provide a clean and safe environment for the procured goods;
• Sort deliverable items in accordance to delivery route to ensure maximum efficiency in service delivery on a daily basis.

Stores Attendant Job Requirements

• KCSE D+ or equivalent with grade C in English and Maths.

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Duties for the Custodian/ Janitor Job

• Perform regular checks on security around hostels and within the hostels to ensure safety is guaranteed to the students;
• Ensure cleanliness in the hostels by supervising casuals for purposes of having the hostels clean and safe for students’ accommodation;
• Inspect the hostel rooms, entire building and equipment on a daily basis to ensure operating standards in the hostels are as per the requirements;
• Report matters of repair and maintenance to relevant authority after inspection of the rooms to ensure the hostels are in good working conditions;
• Ensure room allocation to students is undertaken to provide accommodation to the students every semester in line with the University policies.

Custodian/ Janitor Job Requirements

• Certificate in House keeping.
• KCSE level of Education with at least Grade D+ or equivalent with three (3) years experience in Halls of
• Residence or related institutional setup.

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Roles for the Assistant Caretaker Job

• Assist in coordination of cleanliness;
• Ensuring that records on materials, facilities and equipment of the halls of residence/ tuition blocks are maintained;
• Ensuring that there are no illegal electricity connections in the halls of residence/ tuition blocks;
• Ensuring that members of the opposite sex do not have access to the others halls during the prohibited hours;
• Ensuring that the process of clearing from the halls of residence at the end of each academic year goes on well.

Assistant Caretaker Job Requirements

• Ordinary Diploma in House keeping with three (3) years relevant working experience.

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Roles for the Assistant Librarian Job

• Assist in deployment of staff to service points and functional areas;
• Participate in the delivery of face-to-face and online enquiry services;
• Participate in the delivery of student induction programmes;
• Participate in the delivery of communication skills programmes and the development of teaching support materials;
• Ensure the application of University Library Policies, procedures and guidelines in all aspects of operations and service delivery;
• Support and contribute to the development of relevant modules of the Library Management System ensuring that the capabilities of the system are fully exploited to the benefit of library users;
• Participate in management of the premises, ensuring safe, clean and well-maintained environment, equipment and facilities and liaising with internal and external service suppliers as necessary;
• Contribute to overall collection management and development;
• Engage in service development by participating in library management team;
• Contribute to liaison with academic programme areas as appropriate;
• Such other duties temporarily or on a continuing basis, as may reasonably be required, commensurate with grade.

Assistant Librarian Job Requirements

• A Master’s Degree in Library/Information Science with three (3) years experience in a busy library.
• Six (6) years working experience, three (3) of which must have been served as a Senior Library Assistant E/F or its equivalent from a comparable institution.
• Must be computer literate

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Roles for the Senior Library Assistant Job

• Coordination of registration of new library users;
• Management of audio visual materials;
• Physical processing of books/non book materials.
• Attending to user needs;
• Participation in the user education/library orientation;
• Book reservation;
• Preparation of duty roster;
• Shelving of library books.

Senior Library Assistant Job Requirements

• Master’s Degree in Library/Information Science degree
• Bachelor’s degree in Library/ Information Science
• Must have served as Library Assistant at Grade C/D for at least three (3) years
• Must be computer literate

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Roles for the Assistant Head Binder Job

• Stitch new and torn information resources in the library by use of the stitching machine to make them firm and strong for use in the library;
• Print cover books, journals and reports by use of the university printing machine to ensure that the library users are up to date with the current information;
• Bind the new and torn books to ensure that they are fit for use by library users.

Assistant Head Binder Job Requirements

• Diploma in Printing Technology or its equivalent plus three (3) years working experience.
• Must be computer literate.

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Medical Officer Job Role

• Coordinating and controlling provision of Medical services to patients in the University;
• Coordinating and controlling provision of both formal and informal training to health personnel working under him/her;
• Participation in the formulation of policy for operation and development of Health Services;
• Organization and management of framework of Health delivery system;
• Implementation of specific projects and programmes related to various areas of Health care;
• Participate in overall planning of health services in the University;
• Participate in planning and management of Health Care Programmes directed towards health services in the University;
• Reviewing and commending management modality of patients referred by junior officers;
• Conducting clinics on regular basis for follow up of patients with chronic medical conditions and any other patient deserved to be requiring regular review;
• Participating in Health Education of patients and community around;
• Conducting regular ward rounds with a view of assessing the improvement or lack of it in in-patients and to make appropriate recommendations in the management’s of in-patients;
• Performing any other task relevant to his profession as may be required.

Medical Officer Job Requirements

• MB.Ch.B.
• Three (3) Years experience in a busy clinical/medical post.
• Should be registered with Medical & Dentists Practitioners Board.
• Must be computer literate.

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Filing/ Mail Clerk/ Messenger Job Responsibilities

• Receiving mails from various departments both internal and external ;
• Ensuring offices are clean;
• Arranging and organising files in the designated office ;
• Ensuring files/ documents are dispatched in the various offices.

Requirements for the Filing/ Mail Clerk/ Messenger Job

• KCSE D+ or equivalent with grade C- in English and Mathematics or equivalent

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Copy Typist Job Responsibilities

• Organize and coordinate meetings, conferences, and travel arrangements;
• Prepare and manage correspondence, reports and documents;
• Operate and manage office float;
• Order and control office stationery;
• Book appointments/up-dates and maintains the diary for the office;
• Filing/retrieval and maintaining of records for the office.

Requirements for the Copy Typist Job

• At least KCSE D+ or KCE Div. III or an equivalent qualification with a credit in English language.
• Stage I-II in the following subjects offered by the KNEC or an equivalnet certificate from a recognised examining body:
• Typewriting 1- 40wpm.
• Pass in English (D+ and above).
• Business English.
• Office Practice 1.
• Must be Computer Literate.

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Roles for the Legal Officer Job

• Assist other departments in preparing replies to legal notices in accordance with the law as need be to avoid further compromises;
• Represent the University in court hearings, or attest or commission documents on behalf of the university when they occur;
• Conduct legal research and analysis as required, providing legal facts to various legal cases affecting the University;
• Draw, draft and/ or prepare legal documents pertaining to the University’s transactions such as transfers, leases, mortgages, charges, memorandum of understandings or agreements for purposes of facilitating these transactions as they happen;
• Assist in drafting legal documents pertaining to University financial transactions when agreements are made to ensure all processes are done within the law;
• Regularly monitor the performance of the contracted panel of lawyers to ensure all cases of the institution are handled appropriately;
• Advice the University Management on legal issues and best practice in regards to legal issues and for compliance to the law.

Legal Officer Job Requirements

• Must be a holder of LLB degree from a recognised University or equivalent.
• Must have a Postgraduate Diploma from the Kenya School of Law (KSL)
• Must be registered with the Law Society of Kenya (LSK).
• Must be an Advocate of the High Court of Kenya with a valid practising licence.
• Three (3) years working experience.
• Must be computer literate.

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Roles for the Legal Assistant Job

• Conduct legal research on assigned legal issues in the institution to facilitate the provision of accurate and timely information to management;
• Prepare preliminary legal documents/instruments to facilitate compliance with legal standards and procedures;
• Review legal documents and papers and advise on their suitability in compliance with established regulations and procedures;
• Analyze preliminary study from the research on assigned legal issues to make preliminary decisions and drafts to be reviewed by the Senior Legal Officer;

Legal Assistant Job Requirements

• LLB degree from a recognised institution.
• Must have a Postgraduate Diploma from the Kenya School of Law (KSL)
• Must be computer literate.

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Duties for the Planning and Development Registrar Job

• The incumbent will be responsible for the supervision and management of all functions pertaining to the Office of the Registrar Planning and Development. Reporting to the Deputy Vice Chancellor – Finance, Planning and Development, the incumbent will be tasked with the following responsibilities:
• Coordinate and monitor physical infrastructure, planning and development, maintenance and repair of existing facilities.
• Coordinate the development and implementation of the Master Plan.
• Coordinate and collect evidence for performance targets and preparation of the division’s performance contract quarterly reports.
• Design and conduct surveys to obtain feedback from key stakeholders such as students, staff, alumni, research partners, public and private sector on satisfaction levels, service standards and educational needs.
• Develop and administer the departmental budget.
• Coordinate the preparation, review and implementation of the strategic plan.
• Communicate, follow-up and implement decisions of Management and Management Committees.
• Coordinate and implement development projects and prepare capital project plans and management reports.
• Work closely with the Deputy Vice-Chancellor (Finance, Planning and Development) in ensuring that the planning and development department operates effectively and efficiently in line with the University and Government policies.
• Perform any other duties as may be assigned by the Vice-Chancellor and Deputy Vice-Chancellor (Finance, Planning and Development) from time to time.

Planning and Development Registrar Job Requirements

For appointment to this grade, one must have:-

• An earned Ph.D. degree from a recognized University with five (5) years of work experience, three (3) of which as Deputy Registrar Scale 14 or its equivalent.
• Masters Degree in a relevant field plus CPS (K) or equivalent professional qualification with ten (10) years administrative experience, three (3) of which as Deputy Registrar Scale 14 or its equivalent.
• A first degree in Civil Engineering, Quantity Surveying or Architecture Engineering.
• Be registered with relevant professional body, preferably a full member of the same.
  Be ICT Competent.
• Additional professional qualification and experience in handling of planning and development projects will be an added advantage.
• NOTE: Shortlisted candidates for the position of Registrar Grade 15 ,Planning and Development will be required to have current clearance certificates from Ethics and Anti-Corruption Commission (EACC), Higher Education Loans Board (HELB), Kenya Revenue Authority (KRA), Criminal Investigation department (CID) and Credit Reference Bureau (CRB).

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Roles for the Assistant Farm Manager Job

• Implement farm work plans to ensure they are understood by all stake holders and followed and ensure that set targets are achieved;
• Oversee development of strategies to boost operations of the farm and ensure the unit generates its desired targets at the end of the financial year;
• Prepare reports and make necessary documentation that provide a basis for decision making by the management on the farm operations;
• Develop proper internal control measures to safeguard the University resources as well as minimize on spoilage of farm equipment and produce;
• Train and supervise junior staff in the farm and to ensure human capital in the unit provides optimum output and achieves desired results;
• Supervise subordinates to ensure that duties are performed as planned and ensure that set targets are achieved;
• Coordinate all the operations in the farm; to ensure there are adequate inputs and that machinery and tools to be used are in good condition;
• Allocate field duties to the subordinate staff by preparing and updating work plans to ensure optimum utilization of staff under farm;
• Oversee maintenance of equipment, structures and machinery to ensure operations in the farm are carried out optimally;
• Ensure safety in all staff operations by ensuring adherence to safety regulations when carrying out farm operations;
• Coordinate market surveys by developing questionnaires to know the market trends at a given time and to guide on what to produce;
• Provide regular updates of the field operations to the farm manager in order to inform decision making on improvements for productivity at reduced cost.

Assistant Farm Manager Job Requirements

• A Master’s Degree in Agriculture or its equivalent.
• A Bachelor’s degree in Agriculture or its equivalent from a recognized University with nine (9) years relevant working experience, three (3) of which should have been at the level of Farm Assistant I.
• A Postgraduate Diploma in General Agriculture or its equivalent will be an added advantage.
• Shown merit and ability in work performance and results.
• Must be computer literate.