• Career Opportunities at Pwani University - 8 Positions

  • Posted on: 14 February, 2018 Deadline: 27 February, 2018
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  • Pwani University a Premier University at the Coast situated in the beautiful scenic tourist resort town of Kilifi.

    The University’s Mission is to generate, disseminate and apply knowledge while sustaining excellence in teaching, learning and research by molding students to international standards and encouraging and supporting members of staff to undertake research.

    Procurement Officer

     

    The University invites applications from suitable and qualified candidates to fill the position of Procurement Officer Grade 12.

    Procurement Officer GRADE 12 1POSITION: REF: PU/ADV/28/2/2018

    To oversee the sourcing and Management of Procurement of goods, services and works for the University in compliance with required legislations and procedures.

    Academic Qualifications

    • Have a Bachelor’s degree in Supply Chain Management or Procurement & Supply or its equivalent from a recognised university. Applicants with Master’s Degree will have an added advantage.
    • Must have Professional certification in Procurement from CIPS (Chartered Institute of Purchasing and Supplies) Part III
    • Be a registered member and hold current membership status from KISM.
    • Have a minimum of six (6) years experience in the management of voluminous procurement functions with preferably three (3) years at senior level.
    • In addition, candidates should show active involvement in International/Continental/Regional/National/ Local/Community activities.

    Skills & Competencies

    • Ability to work with present-day Microsoft word, excel and presentation software.
    • Demonstrated planning and organization skills.
    • Be an excellent team player with people skills
    • Leadership Skills
    • Analytical thinking and keen judgment
    • Self drive and ability to coordinate and work well with others
    • Good report writing and document management skills
    • Effective communication(verbal & written) with all levels of customers
    • Exhibit high level of integrity and work ethics.
    • Knowledge in the procurement of technical projects

    Key Responsibilities

    • Oversee and coordinate the day-to-day operations of the procurement and stores sections.
    • Development and implementation of the Universities Annual Procurement Plan.
    • Review and continually develop the procurement manual in line with changing regulations
    • Compile management and statutory procurement reports to the relevant bodies as and when required.
    • Preparation of tender documents, Request for Proposals, Expression of Interests etc
    • Advising management on legal requirements for procurement in line with the public Procurement and Disposals Act 2005 and its amendments.
    • Advising management on matters relating to procurement of goods, works and services
    • Liaising with Departmental/Section Heads in identify user needs in procuring services/materials
    • Sourcing and Contractual management of suppliers, contractors and all service providers.
    • Secretary to the University’s Tender and Disposal Committees.
    • Undertake reviews to policies related to procurement and stores functions.
    • Ensuring processing of all procurement contracts
    • Ensuring coordination of disposal of obsolete and idle assets
    • Ensuring preparation of quarterly procurement reports
    • Approval of local purchase orders
    • Performs any other duties that may be assigned by the immediate supervisor.

    Terms Of Service

    Benefits for the above position include a competitive basic salary, house allowance, medical cover for staff and dependants, life Insurance, opportunities for further development and training and other regular allowances.

    go to method of application »

    Human Resource Assistant

     

    Human Resource Assistant Grade C 1POSITION: REF: PU/ADV/29/2/2018

    Key Qualifications

    • Applicants must have a Bachelor’s degree in Human Resource Management or its equivalent from a recognized university with a minimum KCSE Mean Grade of C (plain) of KCE Div II
    • Be registered members of the Institute of Human Resource Management (IHRM)
    • Have knowledge of Human Resource Management Information Systems (HRIS)
    • Applicants must have at least two (2) years experience (post qualification experience) in human resource related duties in a large or busy organization, with proven integrity, honesty and compliance to deadlines.

    Responsibilities will include

    • Assist in coordinating trainings and staff development activities by ensuring training evaluations are done after training.
    • Processing training and development applications and responses
    • Making follow up on employees on Training, Study leave, leave of absence and sabbatical leave on submission of progress reports, requests for study leave and extensions, administration of bond forms etc
    • Ensure proper filing of training records and reports
    • Compiling and updating employee records by ensuring proper filing of records, verifying contents of files to have the required documentation, i.e. Job Descriptions, Professional qualifications, requisitions etc.
    • Process documents and prepare reports relating to Human Resource activities for decision making and to various government institutions as may be required.
    • Prepare written correspondences as feedback to inquiries on various issues as may be required
    • Arrange for meetings assigned to ensure meeting place as scheduled and the right people attend.
    • Take minutes in meetings as may be required
    • Assist in recruitment and selection process
    • Assist in the performance Management implementation and follow up process
    • With the help of ICT department, assist in automation of human resource processes
    • Assist with day to day operations of the Human Resource functions
    • Perform any other duties assigned by immediate supervisor.

    Skills and Competencies

    • Have an understanding of the Kenya Labour laws
    • Be computer literate and have analytical ability
    • Have knowledge of operating standard office equipment with demonstrated ability to perform a wide range of administrative and office support duties.
    • Have excellent communication skills (verbal and written)
    • Minutes taking and writing skills
    • Have good Interpersonal skills
    • Have commitment and good work ethics
    • Be ready to take up additional responsibilities

    In addition, the applicants should show:

    Active involvement in International/Continental/Regional /National/ Local/Community activities

    Terms Of Service

    Benefits for the above position include a competitive basic salary, house allowance, medical cover for staff and dependants, life Insurance, opportunities for further development and training and other regular allowances.

    go to method of application »

    Public Relations Officer

     

    Requirements

    • Appointment to this position is either on permanent and pensionable terms or on a three (3) year renewable performance based contract, depending on age, citizenship or any other reason.
    • The candidate must have a have a Bachelor’s Degree in Communication and Media Studies/Journalism/ Marketing or any other equivalent qualifications from a recognized University with a Minimum KCSE Mean Grade C (Plain) or KCE Div II.
    • Be a registered (minimum at an Associate member level) of the Public Relations Society of Kenya (PRSK) or relevant professional body
    • Have at least six (6) years relevant working experience (post qualification experience) in a Public Relation Office in a University setting or busy organization with proven integrity, honesty, independence, innovativeness and compliance to deadlines.

    Skills & Competencies

    • Computer literacy skills including use of graphic communication (videography and photography).
    • Interpersonal Communication skills
    • Good communication (spoken) and creative writing skills
    • Have ability to write press releases and speeches
    • Leadership and Managerial skills
    • Networking and Marketing skill
    • Organizational and time management skills with the ability to multitask
    • Be self-driven and flexible
    • the ability to work under pressure
    • have creativity, imagination and initiative
    • good teamwork, analytical and problem-solving skills.
    • Business acumen and knowledge of current affairs.
    • show active involvement in International/Continental/Regional /National/ Local/Community activities
    • Demonstrate thorough knowledge of university policies and regulations regarding public events and public disclosures, and the intricacies of governmental actions.
    • Demonstrate Familiarity with the history, administrative structure and activities of public universities

    Duties and responsibilities

    The officer will perform the following duties and responsibilities

    • Develop an integrated marketing communications plans and projects for the University both externally and internally.
    • Identify the several publics and audiences of the University and their relationship to its mission.
    • Within available resources, establish research/evaluation techniques to periodically measure/analyze knowledge levels, attitudes, and opinions of designated audiences.
    • Act as public relations/communications counsel to the University.
    • Work with administrators, Departmental Heads, Deans and Directors on appropriate communication programs, providing counsel/expertise toward their development/implementation.
    • Develop and coordinate publicity and other communications support related to University events/programs within assigned responsibility, and assist other groups sponsoring programs in publicizing their efforts.
    • Develop news, photographs, posters, banners, brochures, advertising, and direct mail materials, for optimum communication with identified publics.
    • Design corporate publicity information materials i.e. calendars, diaries etc.
    • Serve as official representative spokesperson for the institution in disseminating information about programs, plans, events and activities to news media and in responding to media, individuals and other organizations queries about the same.
    • Provide assistance to representatives of the press at special campus events.
    • Produce, design or select art or photography for publication and uploading on University Website
    • Evaluate public relations special events, programs and projects in assigned area of responsibility and revise, as necessary.
    • Serve as University protocol officer, assisting other offices in assuring that proper procedures, arrangements, publicity and informational services are provided for visits of distinguished persons or campus social functions.
    • Act as the university’s representative with appropriate off-campus organizations, groups and agencies.
    • Organizing and Coordinating University special events, press conferences, displays, open-days, and tours. University exhibitions and marketing activities.
      • writing and editing in-house magazines, case studies, speeches, articles and annual reports preparing and supervising the production of publicity brochures, handouts, direct mail leaflets, promotional videos, photographs,
      • films and multimedia programmes
      • managing the PR aspect of a potential crisis situation
      • maintaining and updating information on the University website
    • Managing and updating information and engaging with users on social media sites such as University Twitter and Facebook Accounts.
    • Coordinate invitations to University ceremonies
    • Performing any other duties and responsibilities as may be assigned by the Head of Department.

    Terms Of Service

    Benefits for the above position include a competitive basic salary, house allowance, medical cover for staff and dependants, life Insurance, opportunities for further development and training and other regular allowances.

    go to method of application »

    Laboratory Technician

     

    Academic Qualifications

    • Applicants MUST be holders of a Diploma in GIS and Remote Sensing or its equivalent qualification from an accredited and recognized institution.
    • The candidate must have a minimum of two (2) years hands on experience in a geospatial related organization with proven integrity, independ
    • Proficiency in computer applications
    • Basic Knowledge of web mapping and Graphic Design applications i.e. Inks cape, Gimp, Adobe Photoshop
    • Problem solving skills
    • Supervisory skills

    Responsibilities will include

    • Maintaining an inventory of geometics equipment and other laboratory equipment.
    • Ensuring all equipment is in good working condition.
    • Installing and updating software in the Geomatics lab.full
    • Preparing for practical sessions for systematic and effective delivery of content.
    • Supervising and assisting students taking practical tasks
    • Monitor student performance, produce timely feedback, and seek ways to improve in acquiring practical skills.
    • Identify geospatial practical needs in order to contribute to the relevant body of knowledge.
    • Assist in developing and revising the content and or curricula of geospatial related courses in order to ensure quality and meet market needs.
    • Prepare practical material for the students to maintain standards and uniformity
    • Assist in developing geospatial related short courses
    • Maintain appropriate contact/practical hours with students for effective learning
    • Attend relevant workshops and conferences to acquaint with new development in the geomatics filed
    • Prepare and participate in geospatial related field trips and other field tasks i.e. assisting students and academic staff undertaking field tasks, e.g. Studios, surveying, leveling, topographic mapping etc.
    • Perform any duties as may be assigned by the head of the department.

    Terms Of Service

    Benefits for the above position include a competitive basic salary, house allowance, medical cover for staff and dependants, life Insurance, opportunities for further development and training and other regular allowances.

    go to method of application »

    Laboratory Technician (Marine Biology and Fisheries)

     

    Laboratory Technician Grade C 1POSITION: REF: PU/ADV/30/2/2018 (Marine Biology and Fisheries)

    Appointment to this is either on permanent and pensionable terms or on a two (2) year renewable performance based contract depending on age, citizenship and any other reason
    Academic Qualifications

    Applicants MUST be holders of a Bachelor of Science Degree in Marine Biology and Fisheries or its equivalent qualification from an accredited and recognized university.
    The candidate must have a minimum of three (3) years relevant working experience with proven integrity, independence, innovativeness and compliance to deadlines.

    Skills

    • Strong technical ability in the field
    • Data and procedure analysis
    • Computer literacy
    • Interpersonal skills
    • Technical communication skills
    • Teamwork skills
    • Swimming and or diving skills
    • In-water rescue skills
    • Skills in First aid, public safety and evacuation
    • Coxswain skill shall be an added advantage

    Responsibilities will include

    • Conduct practical classes and student’s field work
    • Manage practical manuals to and from students
    • Maintain an updated inventory of consumables and non-consumables in the areas of jurisdiction
    • Prepare budget of laboratory materials and supplies
    • Manage the operations and safety of laboratory equipment and stores
    • Ensure that the laboratory working environment is safe and free of accidents
    • Ensure that the laboratory equipment is safely and properly stored.
    • Manage experimental facilities and students projects in fish hatcheries, ponds and /or marshes
    • Participate in the planned surveys and sample bio data collection in coastal and marine environments
    • Perform specific chemical and biological analyses of water
    • Performing any other duties and responsibilities as may be assigned by the Head of Department.

    Terms Of Service

    Benefits for the above position include a competitive basic salary, house allowance, medical cover for staff and dependants, life Insurance, opportunities for further development and training and other regular allowances.

    go to method of application »

    Senior Housekeeper

     

    GRADE F REF: PU/ADV/27/2/2018

    Academic Qualifications & Requirements

    This is the senior-most position in this cadre in the University, and appointment is either on permanent and pensionable terms or on a two (2) year renewable performance-based contract depending on age, citizenship and any other reason.
    The candidate must have a Bachelors Degree in Hostel Management or Home Economics/Food and Beverage production or equivalent qualification from a recognized institution
    Be a registered member of a relevant professional body (where applicable)
    Have six (6) years working experience (post qualification experience), with three (3) years’ experience at the position of Senior Assistant Housekeeper (Grade E) or its equivalent in a large and busy organization with proven integrity, honesty, independence, innovativeness and compliance to deadlines.

    Skills & Competencies

    • Supervision and management skills
    • Team building and teamwork skills
    • Computer literacy skills
    • Good customer care skills
    • Interpersonal Communication skills
    • Good communication (spoken) and written skills
    • Problem-solving skills.
    • Active involvement in International/Continental/Regional /National/ Local/Community activities

    Duties and responsibilities

    • Organizing, supervising and coordinating the work of student accommodation staff on a day to day basis.
    • Coordinating bookings of student hostels and supervise all check outs.
    • Ensuring good sanitation, safety, comfort and aesthetics for student hostels and accommodation facilities
    • Ensuring proper communication within the Department and between Department and hostel residents
    • Developing and maintain standard operating procedures (SOPs) for efficient cleaning, security and safety of University hostels and its residents.
    • Maintaining regular inventory and checking of furniture, linen, uniform, and equipment of the Hostels and Accommodation facilities.
    • Making supply requisition for the housekeeping and maintain minimum stock for such materials
    • Making quarterly reports to the Management on the status of the University hostels
    • Maintaining files, registers and other records in the Department
    • Preparing and submit annual budgets and procurement plans to the Dean of Students for the operations of the Department.
    • Performing any other duties as may be assigned by the Head of the Department/supervisor.

    Terms Of Service

    Benefits for the above position include a competitive basic salary, house allowance, medical cover for staff and dependants, life Insurance, opportunities for further development and training and other regular allowances.

    go to method of application »

    Student Counselor

     

    REF: PU/ADV/26/2/2018

    Academic Qualifications & Requirements

    • Appointment to this position is either on permanent and pensionable terms or on a three (3) year renewable performance based contract, depending on age, citizenship or any other reason.
    • The candidate must have a Bachelor’s Degree in Counseling Psychology, Guidance and Counseling or any other equivalent qualifications from a recognized University.
    • Those with Masters Degree in the relevant fields will have an added advantage.
    • Be a registered member
    • Organizational and time management skills with the ability to multitask
    • Be self-driven and flexiblethe ability to work under pressure
    • Good teamwork, analytical and problem-solving skills.
    • Active involvement in International/Continental/Regional /National/ Local/Community activities

    Duties and responsibilities

    • Provide Counseling to individual, couple or group setting, to students from a diverse cultural and social background.
    • Provide professional and confidential counseling to students for a range of personal, social, professional, academic, career and financial concerns.
    • Plan, orient and guide new students in the University in matters touching on their social welfare.
    • Organize and coordinate counseling services to all students.
    • Liaise with the Dean of Students, Student’s families and other stakeholders or agencies to resolve difficulties and ensure welfare needs of students are met.
    • Initiate, plan and lead psychotherapeutic activities for students in response to identified needs in the University Community.
    • Act and mediate where necessary in student – Student, Student – Academic and Student-Family disputes.
    • Monitor the behavior of students and instigate appropriate interventions for students with critical/life threatening psychological or psychiatric problems.
    • Advise and guide students on career decisions and help them understand their potential and provide assistance in pursuing their goals.
    • Prepare and submit quarterly reports on the status of student guiding and counseling services to the Dean of Students.
    • Prepare and submit annual budgets and procurement plans for the section to the Dean of Students.
    • Performing any other duties and responsibilities as may be assigned by the Head of Department.

    Terms Of Service

    Benefits for the above position include a competitive basic salary, house allowance, medical cover for staff and dependants, life Insurance, opportunities for further development and training and other regular allowances.

    go to method of application »

    Senior Assistant Registrar

     

    The University invites applications from suitable qualified candidates to fill the position of Senior Assistant Registrar (Academic and Students Affairs) Grade 13.
    Senior Assistant Registrar (Academic and Students Affairs)

    Grade 13: REF: PU/ADV/23/2/2018

    Academic Qualifications

    • Appointment to this position is either on permanent and pensionable terms or on a three (3) year renewable performance based contract, depending on age, citizenship or any other reason.
    • The candidate must have a have a Masters Degree in any academic field of study from a recognized University.
    • Applicants should obtain clearance from the Higher Education Loans Board (HELB), Ethics and Anti-Corruption Commission (EACC), Kenya Revenue Authority, Credit Reference Bureau (CRB) and a valid certificate of Good Conduct from the Kenya National Police Service.
    • Have high ethical standards, integrity, accountability and professionalism and good stewardship and comply with the requirements of Chapter six of the Kenya Constitution
    • Have at least eight (8) years of continuous university service; three (3) of which must have been as Assistant Registrar Academic and Student Affairs ( Grade 12) or equivalent, with
    • proven integrity, honesty, independence, innovativeness and compliance to deadlines.
    • Be conversant with operation, relevant policies and procedures in institutions of higher learning

    Skills

    • Computer Literacy
    • Team building and Team work
    • Good Interpersonal skills
    • Good communication skills
    • Managerial skills
    • Leadership skills
    • Efficiency, productivity and innovativeness
    • Initiative and Organizational skills
    • Active involvement in International/Continental/Regional /National/ Local/Community activities

    Duties and responsibilities

    The officer’s main duty will be to assist the Registrar (Academic and Student Affair). Duties will include but not be limited to:

    • Compiling programs on offer from schools and submit the same to KUCCPS to facilitate Government Sponsored Admissions.
    • Coordinating the assigning of registration numbers, preparation of admission letters and facilitating the dispatch of letters to qualified candidates.
    • Communicating to KUCCPS on issues related to KUCCPS programs.
    • Organizing for the registration exercise for both new students and continuing students.
    • Compiling undergraduate/post graduates programs of offer from schools and prepare for advertisement of the same.
    • Prepare instruments for evaluation of applications into various programs.
    • Attend to students request i.e. inter/intra school transfer, inter university transfer, deferments/ Semester offs, resumption/re-admission.
    • Responding to questions on admission procedures from prospective students and the public.
    • Coordinating with schools the evaluation and validation of applicants against laid down criteria.
    • Communicating to sponsors and other interested parties/ organizations on issues related to the progress of the students.
    • Preparing reports as requested by stakeholders e.g. CUE, MoEST, KUCCPS, KVB, NCK etc.
    • Attending evaluation and validation of applications meetings as organized for schools.
    • Ensure students records are well kept.
    • Responsible for the issuance of result slips on request.
    • Attend Deans Committee meetings.
    • Providing of secretarial services as required.
    • Perform any other duties and responsibilities as may be assigned by the Head of department/Supervisor.

    Terms Of Service

    Benefits for the above position include a competitive basic salary, house allowance, medical cover for staff and dependants, life Insurance, opportunities for further development and training and other regular allowances.

    Method of Application

    Interested applicants should send four (4) copies of their application for the position. Applications and recommendations letters from referees should be addressed to

    The Vice Chancellor
    Pwani University
    P. O Box 195-80108, Kilifi

    Applications should include an up to date CV, giving details of applicants age, marital status, academic and professional qualifications, work experience, present post and salary, email address, telephone, names and contacts of three referees who are knowledgeable about the competence of the applicant, copies of relevant certificates and testimonials.

    Pwani University is an equal opportunity employer, female candidates and persons living with disabilities are encouraged to apply.

    Persons living with Disabilities should attach a copy of their National Council for Persons with Disabilities (NCPWD) registration Card.

    Applicants with foreign qualifications must submit a Certificate of Recognition from the Commission for University Education.

    The deadline for submitting applications is Tuesday 27th February 2018. Applications received later than this date will not be considered

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