Massive Recruitment at Abt Associates, Inc - 237 Positions

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Supervisor: County Coordinator

No. Required: 66 (28 in Migori and 38 in Homabay)

Overall Purpose: Under the supervision of the VectorLink’s County Coordinator, ensures efficient logistics support services to county warehouse and stores besides supervising Storekeeper. They are responsible to ensure that the operational IRS operational plan is implemented in their specific operational sites.

Migori Sites

1. Osingo Dispensary
2. Agenga Dispensary
3. Muhuru H/C
4. Uriri Health Centre,
5. Oyani Health Centre
6. Suna Ragana Dispensary
7. Mariwa H/C
8. Suna Rabuor Dispensary
9. Macalder SCH
10. Nyandago Koweru Health centre
11. Othoro sub county hospital,
12. Nyamaranga H/C
13. Ongo Health Centre
14. Rabondo Dispensary
15. Migori County Referal Hospital
16. Wath Onger
17. Rongo Sub county Hospital
18. Lela Dispensary
19. Bondo Dispensary
20. Kochola Dispensary
21. Dede Dispensary
22. Anjego Dispensary
23. Karungu SCH
24. Awendo SCH
25. Bware Dispensary
26. Arombe Dispensary
27. North Kamagambo
28. Kanyasa /Alendo chief’s camp

Homabay operations sites

Mbita Subcounty

1. Kitare H/C
2. Ogongo SCH
3. Mbita SCH

Suba Subcounty

1. Suba Sub District Hospital, , Center,
2. Nyamrisa Health Center
3. Nyandiwa H/C
4. Nyatoto Health Center,
5. Magunga Health Center

Kasipul (Rachuonyo South) Subcounty

1. Sino Health Center,
2. Koywech Dispensary,
3. Rachuonyo District Hospital,
4. Nyang’iela Sub District Hospital
5. Ombek Health Center

Kabondo (Rach East)

1. Kakelo (Ober) Chief’s camp,
2. Othoro SCH,
3. Kabondo SCH,
4. Ringa Chief’s camp

Homabay Town ship Subcounty

1. Nyalkinyi Health Center,
2. County HQ
3. Marindi,
4. Pala masogo

Rachuonyo North Subcounty

1. Okiki Amayo H/C,
2. Kendu bay Sub-county Hospital,
3. Wagwe Dispensary
4. Miriu Dispensary,
5. Omboga Dispensary
6. Homa Hills

Rangwe Subcounty

1. Nyagoro Health Center,
2. Rangwe Sub-county hospital
3. Rariw Dispensary
4. Ndiru Health centre

Nhiwa Subcounty

1. Malela HC,
2. Okok Disp,
3. Omboo Kachieng, Disp
4. Magina HC
5. Pala Disp,
6. Got Kojowi Health Center.
7. Ndhiwa Sub County Hospital

Programme support:

• Provide overall oversight, leadership, and management of IRS activities at operational site
• Responsible for overseeing all administrative operations at the operational site.
• Work closely with the site supervisors to ensure proper coordination of mobilization and spray operations activities in the site as per site operational plans
• Update village maps to show areas already sprayed
• Ensure daily update of the Mobilization performance tracker
• Work closely with the site SOP and IEC supervisors to follow up on the missed structures
• Provide oversight on Property management and inventory control activities at the operational site and ensures no shortage of IRS commodities.
• Work closely with County Coordinator and Environmental Compliance Officer, in strengthening environmental compliance procedures and monitoring of IRS activities
• Ensure the team leader’s summary is recorded in the spray performance Tracker at the operational site on daily basis.
• Collect and deliver all daily spray records to the M&E Assistants on daily basis.
• Ensure vehicle log sheet is completed accurately by drivers and duly signed daily.
• Oversee the collection of used insecticide containers and ensure sorting, transportation and storage of same in county central stores.
• Ensure all timesheets are signed and uploaded on a daily basis. Endure hard copies of the timesheets are shared timely with the finance assistant.
• Attend all morning mobilization and end of day debrief meetings and document issues discussed.

Required qualifications and Experience:

• Training in logistics, procurement, supplies and management.
• Bachelor’s degree in the relevant field preferred
• At least 2 years’ experience plus 6 months supervisory experience in handling basic Logistic and procurement issues in an established organizations

Knowledge, Skills and Abilities:

• Additional professional training in logistics management or any other relevant field.
• Demonstrated experience using Microsoft Office Suite applications including Excel, Word, and Power Point preferred.
• Ability to understand and interpret policies and procedures as well as the ability to apply them with consistency in a variety of circumstances.
• Good communication skills including spoken and written English and Kiswahili is preferred
• Ability to work as part of a team.
• Willingness and flexibility to work long hours.

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Supervisor: Country Finance and Administration Manager

No. required: 14 (6 in Migori and 8 in Homabay)

Overall Purpose: The major purpose is to support the Country Finance and Administration Manager and County Finance Assistant in collecting the required information from Sub- county operation sites for processing payment of sub-county spraying staff besides observing proper accounting procedures, systems and internal controls in Sub-county field stations.

Responsibilities:

• Providing support to county finance assistants for vendor and payroll processing and data reconciliation
• Compile team member payroll data and other records to ensure the timely and accurate disbursement of payments
• Analyzing, researching, validating and correcting any payroll issues on a weekly basis
• Responsible for correcting and resolving errors to avoid seasonal staff employees receiving incorrect payments
• Responding to staff queries regarding payroll and vendor matters
• Monitoring and, where necessary, escalating issues to avert errors
• Processing payments and post-payroll activities, identifying errors and resolving them.
• Reinforce payroll output transmissions communication and off-cycle requests at the field stations
• Assist the finance teams within the organization by providing information and reconciliation reports
• Identify and resolve general ledger posting queries
• Assist in developing a database of all field staff involved in the allocated sub-county
• Ensuring that the daily work logs are completed, signed and submitted by team leaders and supervisors.
• Obtains and maintains personal information from operation sites spray teams which is used in administering their pay e.g. ID number, telephone numbers.
• Collecting of financial data from field stations and verifying the accuracy of information/support documentations and reasonableness of costs.
• Organize the financial document filing system and submit to the county finance assistant.
• Assist in verifying and processing of payments
• Provide high level of customer service to all staff and external vendors of the organization
• Maintain strict confidentiality as it relates to all information.
• Perform other ad hoc projects duties as assigned by supervisor

Required minimum qualifications, skills and abilities

• Training in accounting/finance or its equivalent preferably CPA (K)
• Additional 1 year experience working as an account clerk in a busy professional environment

Knowledge, Skills and Abilities:

• Proficiency in English and Kiswahili.
• Knowledge of payroll processing and reporting
• Excellent levels of numeracy and computer literacy
• High accuracy and productivity
• Strong organizational skills
• Financial services operations or administrative experience a plus
• Must have the ability to multi-task
• Working knowledge of Microsoft Outlook, Word and Excel
• Strong presentation and facilitation skills
• Ability to use spreadsheets and other accounting software
• Strong interpersonal skills and ability to work in a team

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Supervisor: Country Finance and Administration Manager

No Required: 2 (1 Migori and 1 Homabay)

Overall Purpose: The major purpose is to support the Country Finance and Administration Manager in collecting the required information from county sites for processing payment of sub-county spraying staff in addition to observing proper accounting procedures, systems and internal controls in Sub-county field stations.

Responsibilities:

• Assist in developing a database of all field staff involved in the county spraying
• Ensuring that the daily work logs are completed and submitted by team leaders and supervisors.
• Obtains and maintains personal information from all county spray teams which is used in administering their pay e.g. ID number, telephone numbers, etc.
• Compile team member payroll data and other records to ensure the timely and accurate disbursement of payments; calculate wages, and pay adjustments in the payroll process.
• Assist in review of the financial data from field stations by verifying the accuracy of information/support documentations and reasonableness of costs.
• Organize the financial document filing system for the county.
• Ensure payments are processed in a timely manner as per the payment schedule
• Communicate with finance clerks via email and phone to ensure information required for payments is captured and processed correctly
• Research and resolve any payroll or vendor payment issues
• Data entry on payroll and vendor registry
• Provide high level of customer service to all staff and external vendors of the organization
• Maintain strict confidentiality as it relates to all information.
• Aid in generating ad hoc reports from multiple financial systems
• Assist in verifying and processing of payments
• Perform other ad hoc projects duties as assigned by supervisor

Required minimum qualifications, skills and abilities

• Training in accounting/finance or its equivalent preferably CPA (K)
• Additional 1 year experience working as an account clerk in a busy professional environment

Knowledge, Skills and Abilities:

• Proficiency in English and Kiswahili.
• Knowledge of payroll processing and reporting
• Excellent levels of numeracy and computer literacy
• High accuracy and productivity
• Strong organizational skills
• Financial services operations or administrative experience a plus
• Must have the ability to multi-task
• Working knowledge of Microsoft Outlook, Word and Excel
• Strong presentation and facilitation skills
• Ability to use spreadsheets and other accounting software
• Strong interpersonal skills and ability to work in a team

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Supervisor: Warehouse Manager

No. Required: 3 (1 Kisumu, 1 Migori and 1 Homabay)

Overall Purpose: To assist in the management, receipt, delivery, and inventory control of items at the VectorLink’s project warehouse.

Specific responsibilities

• To assist in overseeing daily operations of warehouse and maintain inventory system at proper levels.
• To ensure proper storage and identification of all items.
• To inspect commodities received in the warehouse to verify quality and quantity of items delivered.
• To keep track of receipts, records and withdrawals of all IRS related commodities in the Warehouse.
• Follow up on supply requests from operational sites and liaise with the Warehouse Manager and operations sites managers to monitor progress.
• Assist warehouse manager to ensure proper material and equipment storage to avoid damages and ensure rotation of short shelf life items.

Required Qualifications and Experience:

• Completion of certificate or diploma level in relevant field.
• At least 6 months experience working as a stores assistant desired.
• A certificate of good conduct may be required.
• Membership of a recognized Professional Body i.e. either CIPS – UK or KISM would be an added advantage.

Knowledge Skills and Abilities:

• Good communication skills including spoken and written English and Kiswahili, local languages are an added advantage.
• Additional professional training in procurement and logistics management preferred
• Knowledge of USAID procurement policies and regulations a plus.
• Excellent knowledge of Microsoft Office and procurement software;
• Ability to build effective relationships with all clients, peers, and stakeholders
• Culturally astute, respectful and tolerant
• Strong organizational and interpersonal skills and ability to work in a team-oriented setting;

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No. required: 2 (1 Migori and 1 Homabay)

Overall Purpose: Under the supervision of the County Coordinator, support the purchase and distribution of supplies and commodities for the project besides ensuring efficient logistics support services to VectorLink County Operation sites stores and supervising Storekeepers.

Programme support:

• Provides logistical support for project activities, including spray operations, transport, events such as workshops and meetings, etc.
• Assists in managing the inventory, storage and timely disposal of used and irreparable materials, under the direction of the Supply Chain Coordinator
• Ensure vehicle daily use sheet is completed accurately by drivers.
• Ensuring regular follow up of the hired project vehicles in the filed plan for any requirement for programme activities in liaison with the County Coordinator and Supply Chain Coordinator.
• Oversee the collection of used bottles of chemical and PPEs and ensure sorting and storage of same in County central stores.
• Plan and organise daily and weekly projections of logistics needs and movement.
• Ensure regular restocking of insecticides and other materials is done on time and before stock runs out.

Required qualifications and Experience:

• Minimum Vocational training in logistics, procurement, supplies and management.
• At least 2 years plus 6 months supervisory experience in handling basic Logistic and procurement issues in an established organization.
• Membership of a recognized Professional Body i.e. either CIPS – UK or KISM would be an added advantage.
• A certificate of good conduct may be required.

Knowledge, Skills and Abilities:

• Additional professional training in procurement and logistics management preferred
• Knowledge of USAID procurement rules and regulations a plus.
• Demonstrated experience using Microsoft Office Suite applications including Excel, Word, and Power Point preferred.
• Ability to understand and interpret policies and procedures as well as the ability to apply them with consistency in a variety of circumstances.
• Good communication skills including spoken and written English and Kiswahili is preferred
• Ability to work as part of a team.
• Willingness and flexibility to work long hours.

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No. Required: 2 (1 Migori and 1 Homa Bay)

Overall Purpose: In coordination with the Vectorlink IT Specialist and M&E manager, provide real time IT and mHealth support to the county office and county field staff as well as ensuring mHealth services and reporting across project sites.

Specific Responsibilities:

• Setup of computers and peripherals in data centres
• Computer maintenance and troubleshooting at the county data centres and offices
• LAN support and troubleshooting
• Monitoring electricity supply and engaging generator backup as needed
• Monitoring internet connectivity across the two counties and providing the support needed
• mHealth phones setup and support both in the office and at the operational sites
• mHealth phone issuance within the county of operation
• Maintaining an inventory of all IT equipment as needed

Required qualifications and experience:

• IT graduate
• 1 year experience in IRS data/IT will be an added advantage
• Additional professional training in IT will be an added advantage

Knowledge Skills and Abilities:

• Willingness and flexibility to work long and unsociable hours
• Proficiency in both written and spoken English and Kiswahili.
• Knowledge of USAID procurement policies and regulations a plus.
• Excellent knowledge of Microsoft Office and database software;
• Strong organizational and interpersonal skills and ability to work in a team-oriented setting;
• Strong computer skills: Microsoft Office Applications

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No. Required: 76 (35 Migori and 41 Homabay)

Overall Purpose: To manage efficient data entry and data base support services to Vectorlink County project in co-ordination with the DEC Team Lead and the overall supervision of the database coordinator. S/He will ensure proper data entry and filing system for IRS and other epidemiological data collected in the field.

Specific Responsibilities:

• Verifying data and ensuring entries are correct daily.
• Ensure that data from the field captures defined variables.
• Ensure timely reporting on Vectorlink related coverage situations.
• Backing up the database daily
• Ensure daily filing of the data forms after entry into the database as per protocol
• Update the data centre tracking sheet daily
• Daily cleaning of data to eliminate discrepancies

Required qualifications and experience:

• Vocational training in IT related course
• 1 year experience desirable
• Additional professional training in data entry preferred.

Knowledge Skills and Abilities:

• Willingness and flexibility to work long and unsociable hours
• Proficiency in both written and spoken English and Kiswahili.
• Knowledge of USAID procurement policies and regulations a plus.
• Excellent knowledge of Microsoft Office and database software;
• Strong organizational and interpersonal skills and ability to work in a team-oriented setting;
• Strong computer skills: Microsoft Office Applications

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No. Required: 2 (1 Migori and 1 Homa Bay)

Overall Purpose: To manage efficient data entry and database support services to Vectorlink County project in co-ordination with the County M&E assistant, database coordinator and M&E Manager. S/He will ensure proper data entry and filing system for IRS and other epidemiological data collected in the field.

Specific Responsibilities:

• Ensuring data forms from all sites have been received and verified before entries
• Ensuring the data centre tracking sheet is updated daily and update the teams accordingly
• Dividing the forms equally among DECs for entry
• Ensuring all forms are filed after entry
• Monitoring the use of data centre supplies (e.g., box files, clear bags)
• Support data cleaning and ensuring it is done on a daily basis
• Work closely with IT assistant in ensure troubleshooting and support and data entry clerk machines
• Coordinating with County M&E Assistant to ensure data forms with errors are acted upon in time by the field teams
• Ensure data is backed-up on a daily basis

Required qualifications and experience:

• Vocational training in IT related course
• 1 year experience in data entry of IRS data will be an added advantage
• Additional professional training in data entry preferred.

Knowledge Skills and Abilities:

• Willingness and flexibility to work long and unsociable hours
• Proficiency in both written and spoken English and Kiswahili.
• Knowledge of USAID procurement policies and regulations a plus.
• Excellent knowledge of Microsoft Office and database software;
• Strong organizational and interpersonal skills and ability to work in a team-oriented setting;
• Strong computer skills: Microsoft Office Applications

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Supervisor: Monitoring and Evaluation Manager

No. required: 2 (1 in Migori and 1 in Homa Bay)

Overall Purpose: To manage efficient data entry, data base support and data quality services to Vectorlink County project in co-ordination with the Roving M&E Assistant and VectorLink Kenya project M&E Manager.

S/He will ensure timely data flow from field to the data centre, correct capture of the same in the database and reporting on IRS key indicators.

Specific Responsibilities:

• Ensure proper use of accurate and latest data collection tools across project sites
• Support data verification at the data collection point before submission to the data centre
• Coordinate with the data centre to ensure required data is timely uploaded to the database and updates sent to project country M&E Manager.
• Mentor field teams on project indicators to ensure defined variables are understood and captured correctly
• Ensure data entry clerks adhere to the protocol of data entry, update the tracker and file forms accurately
• Plan and organise daily, weekly, monthly and quarterly projections for data management needs
• Ensure data quality through conducting verification at community household/structure level
• Provide feedback to the field teams on data quality and follow up to ensure action is taken
• Attend and participate in county supervision debrief meetings
• Ensure timely reporting on IRS related coverage situations
• Support mHealth reporting across the county
• Work with data centre team lead to ensure Vector link supervisors collect forms with errors from the data centre to the field daily
• Alert the M&E Assistants on forms that will be returning to field daily
• Find out and communicate any M&E concerns from the other M&E colleagues in the county to M&E Manager
• Put together the weekly meeting reports and send to the M&E Manager

Required qualifications and experience:

• Training at degree level in biostatistics, Statistics, public health, epidemiology or IT related course with experience in M&E and or research.
• 1 year experience desirable in IRS M&E role or an active M&E role
• Additional professional training in M&E will be an added advantage

Desirable

• Willingness to conduct regular field visits within the counties
• Willingness to reside within the county of duty
• Ability to work with minimal supervision

Knowledge Skills and Abilities:

• Willingness and flexibility to work long and unsociable hours
• Proficiency in both written and spoken English and Kiswahili.
• Knowledge of USAID procurement policies and regulations a plus.
• Excellent knowledge of Microsoft Office and database software;
• Strong organizational and interpersonal skills and ability to work in a team-oriented setting;
• Strong computer skills: Microsoft Office Applications.

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Team Lead: County M&E Assistant

Location: Migori and Homabay County, Kenya

No. required: 18 (7 in Migori and 11 in Homabay)

Overall Purpose: To manage efficient data entry, data base support and data quality services to Vectorlink County project in co-ordination with the County M&E Assistant and the overall supervision of the Vectorlink Kenya project M&E Manager. S/He will ensure timely data flow from field to the data centre, correct capture of the same in the database and reporting on IRS key indicators.

Specific Responsibilities:

• Plan and organise daily, weekly, monthly and quarterly projections for data management needs
• Ensure data from the field captures defined variables and is accurately captured in the database.
• Work with the field teams to ensure data is verified at the data collection point before submission to the data centre
• Coordinates with the County coordinator in ensuring that required data is timely uploaded to the database and sent to project country M&E Manager.
• Mentor field teams on project indicators to ensure defined variables are understood and captured correctly
• Ensure data entry clerks adhere to the protocol of data entry, update the tracker and file forms accurately
• Ensure data quality through conducting verification at community (household) level
• Provide feedback to the field teams on data quality and follow up to ensure action is taken
• Work with the field teams to ensure data errors are acted upon in a timely fashion
• Participate and summarize reports of the weekly Sub County meetings
• Ensure timely reporting on IRS related coverage situations

Required qualifications and experience:

• Training at degree level in biostatistics, Statistics, public health, epidemiology or IT related course with experience in M&E and or research.
• 1 year experience desirable in data entry and supervision of data teams
• Additional professional training in M&E will be an added advantage

Desirable

• Willingness to travel by motorbike within the area of coverage while on duty
• Willingness to reside within the Sub County
• Ability to work with minimal supervision

Knowledge Skills and Abilities:

• Willingness and flexibility to work long and unsociable hours
• Proficiency in both written and spoken English and Kiswahili.
• Knowledge of USAID procurement policies and regulations a plus.
• Excellent knowledge of Microsoft Office and database software;
• Strong organizational and interpersonal skills and ability to work in a team-oriented setting;
• Strong computer skills: Microsoft Office Applications.