Career Opportunities at Office of the Controller of Budget (OCOB)

Responsibilities

• Carrying out duties of clerical nature relating to the area of deployment.
• Maintaining an efficient filing system
• Receive, record, photocopy and file office correspondence and other official documents.
• Assist in ensuring file safety, security and accurate storage of all the organizations records including archived records as per the records management procedures
• Assist to locate and retrieve documents that had been archived
• Ensure closed and on-going files are sequentially arranged for easy access
• Assist in file audits and records inventory to determine those in need of disposal and those to be retained
• Promote confidentiality and integrity in handling of office documents

Qualifications

• Kenya Certificate of Secondary Education (K.C.S.E) Mean Grade C- (Minus).
• Certificate in Business Administration or its equivalent
• Possession of a Diploma in Business Administration or its equivalent will be an added advantage

Required Skills & Personal Attributes

• Excellent communication and interpersonal skills
• Integrity
• Team player
• Meet the requirements of Chapter Six of the Constitution of Kenya
• Computer literacy

Terms and Conditions of Service

Successful candidates for the above positions will be appointed on permanent and pensionable terms of service and will be offered a competitive remuneration package.

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This position is responsible for provision of administrative support to the organization in the provision of services like office cleanliness; mail dispatch and general hospitality to enable the organization operate efficiently.

Responsibilities

• Posting, collecting, delivering and distributing mails
• Ensure general cleanliness of offices to the required standards
• Set up the boardroom or any other room for meetings as necessary to support the daily operations of the organization
• Assisting in photocopying, binding and documentation tasks
• Maintain cleanliness and high standards of hygiene in the kitchen
• Ensure that tools and equipment are in good working condition and report losses and need for replacement in a timely manner
• Deliver files to the respective destinations both within and outside the organization
• Undertaking any other day to day official errands as required

Requirements

• Kenya Certificate of Secondary Education (K.C.S.E) Mean Grade of D+ (Plus)
• Excellent communication and interpersonal skills
• Integrity
• Team player
• Meet the requirements of Chapter Six of the Constitution of Kenya

Terms and Conditions of Service

Successful candidates for the above positions will be appointed on permanent and pensionable terms of service and will be offered a competitive remuneration package.

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Reporting to the Public Relations & Communications Officer, the officer will be responsible for the provision of front office guidance and assistance to both internal and external customers.

Responsibilities

• Provide front office services to external and internal staff by provision of quick response to their queries as the first line of contact and strive for a customer friendly environment
• Direct and guide external customers who seek services from the Office of Controller of Budget to appropriate officers and seek feedback on the level of service they have received
• Provide general administrative support and routine typing services to the Public Relations and Communications department
• Update staff contacts and telephone extension list as necessary to facilitate smooth inflow of information amongst the Office of Controller of Budget staff and external stakeholders
• Receive and process follow up information about previous requests and reports and monitor this trend with regards to the Office and inform the Public Relations and Communication Officer for action
• Ensure the reception is fully stocked with Office of the Controller of Budget information education materials and prompt visitors to familiarize themselves as they wait for service delivery
• Manage the notice board, receive loose memos and pin on the notice board for the attention of all stakeholders in the Office of Controller of Budget

Qualifications

• Diploma in Public Relations or its equivalent from a recognized institution
• Must have KCSE Mean Grade C Plain with grade C Plain in English and Kiswahili
• Must have at least 1 year relevant work experience

Required Skills & Personal Attributes

• Good oral and written communication skills in both English and Kiswahili
• Integrity
• Team player
• Meet the requirements of Chapter Six of the Constitution of Kenya
• Computer literacy

Terms and Conditions of Service

Successful candidates for the above positions will be appointed on permanent and pensionable terms of service and will be offered a competitive remuneration package.

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Reporting to the Manager, Finance and Accounts the officer will be responsible for the preparation and maintenance of financial and accounting records

Responsibilities

• Prepare and submit statutory payments as required in the national regulations for National Hospital Insurance Fund (NHIF) and National Social Security Fund (NSSF)
• Prepare accurate and timely bank reconciliations and administrate Petty Cash
• Prepare timely and accurate financial statements
• Process monthly payroll and staff allowances such as per diems or other in line with internal regulations
• Maintain ledgers and file documents as part of accounts records management
• Prepare and maintain cashbook and other statutory books to track office transactions which include cash disbursement, petty cash and imprests from departments in the organization
• Prepare periodic payment reports (monthly expenditure returns) as per regular accounts practices
• Process payments to creditors and vendors for services rendered
• Verify cash withdrawals and invoice payments on IFMIS before export to internet banking
• Certify financial accounts, documents and payment vouchers before they are processed
• Control of cash float and maintenance of the electronic cash book for data back-up and for manual cashbooks to have alternative back-up systems

Qualifications

• Must have a Bachelor’s degree in either Business Administration, Commerce, Economics, Accounting, Finance or its equivalent from a recognized university
• Must have at least 2 years’ experience in finance/accounting environment
• Must have at least Certified Public Accountant (CPA) Part II or its equivalent;
• Must be versed with the Constitution of Kenya, 2010

Required skills and personal attributes

• Leadership skills
• Excellent communication and interpersonal skills
• Integrity
• Team player
• Meet the requirements of Chapter Six of the Constitution of Kenya, 2010.

Terms and Conditions of Service

Successful candidates for the above positions will be appointed on permanent and pensionable terms of service and will be offered a competitive remuneration package.

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Reporting to the Senior Fiscal Analyst, the officer will be responsible for undertaking analysis and scrutiny of the National Government budgets.

Responsibilities

• Monitor monthly budget implementation for the National Government
• Verify supporting documents for withdrawal requests from public funds
• Analyze monthly expenditure returns and prepares monthly budget summary reports for the sectors including expenditure trends
• Prepare quarterly, annual and special reports on budget implementation for the legislature and the executive
• Undertake macro and micro economic budget analyses

Qualifications

• Must have a Bachelor’s Degree in Business Administration, Commerce, Economics, Accounting, Finance ,
• Social Sciences or its relevant from a recognized institution
• Must be well versed with the Constitution of Kenya
• At least 2 years relevant work experience

Required Skills & Personal Attributes

• Excellent communication and interpersonal skills
• Integrity
• Team player
• Knowledge of Public Finance Management Act
• Meet the requirements of Chapter Six of the Constitution of Kenya, 2010

Terms and Conditions of Service

Successful candidates for the above positions will be appointed on permanent and pensionable terms of service and will be offered a competitive remuneration package.

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Reporting to the Chief Fiscal Analyst, the officer will be responsible for analyzing the performance of the National /County governments’ budgets and preparation of periodic and adhoc reports.

Responsibilities

• Coordinates preparation of quarterly budget implementation reports for the County/National Governments
• Analyses County/National budget implementation reports
• Oversees preparation of annual and adhoc reports for the National/County Governments.
• Conducts macro and micro economic budget analysis and prepares budget analysis reports for the National/County governments.
• Collects and consolidates budget implementation reports for the Counties
• Monitor monthly expenditure returns from the County Government and report on County funds utilization
• Analyse the performance of the County/National Governments’ budgets, monthly expenditure returns and prepare monthly budgets summary reports
• Scrutinize support documents for requisitions and withdrawals from public funds received from Ministries
• Department and Agencies and County Governments
• Analyse annual work plans, procurement plans and cash flows projections for government spending in public institutions
• Conduct macro and micro budget analyses to assess the national economic situation
• Prepare a monthly schedule of all withdrawals form the County Revenue Fund, Consolidated Fund and Equalization Fund
• Dispatch all reports to the appropriate stakeholders on a timely basis and take action/respond to matters raised
• Ensure proper storage and dispatch of reports on timely basis to various stakeholders

Qualifications

• Must have a Bachelor’s degree in Finance, Accounting, Economics, Business Administration, Commerce or its equivalent from a recognized university;
• A Master’s degree in Finance, Accounting, Economics, Business Administration, Commerce or its equivalent from a recognized university will be an added advantage
• Certified Public Accountants of Kenya (CPA)(K) or Association of Chartered Certified Accountant (ACCA)
• Must be a member of the Institute of Certified Public Accountants of Kenya (ICPAK)
• Must have at least five (5) years relevant work experience.

Required Skills and Personal Attributes

• Leadership skills
• Excellent communication and interpersonal skills
• Integrity
• Good corporate governance
• Team player
• Must be well versed with the Constitution of Kenya, 2010 and Public Finance Management Act, 2012
• Sound knowledge of relevant laws and government regulations & policies
• Meet the requirements of Chapter Six of the Constitution of Kenya, 2010.

Terms and Conditions of Service

Successful candidates for the above positions will be appointed on permanent and pensionable terms of service and will be offered a competitive remuneration package.