Latest Recruitment at Export Processing Zones Authority

The job holder is responsible for legal secretarial services and clerical/administrative work.

Responsibilities

Operational Responsibilities / Tasks

• Data processing from manuscripts
• Operating office equipment and security of office equipment, documents and records
• Attending to visitors and clients
• Handling telephone calls and customers
• Handling appointments

Job Dimensions

Responsibility for Physical Assets

• Responsible for physical assets assigned by the institution;

Decision Making / Job Influence

Working Conditions:

• Work predominantly within the office

Qualifications

Academic Qualifications-KNEC

• Diploma in Legal Secretarial Studies from KNEC or equivalent from a recognized Institution

Professional Qualifications / Membership to professional bodies

• Certificate in computer applications from a recognized institution.
• Meets the requirement of Chapter Six of the Constitution

Previous relevant work experience required

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Reporting Relationships

Reports to: Manager, Investment Promotion

Direct reports: Principal Corporate Communications Officer

Indirect reports: All other staf in the Corporate Communication section

Job Purpose

Responsible for executing the Authority’s corporate communications strategy, policy and programmes aimed at enhancing relationships with stakeholders and building a positive corporate image.

Responsibilities

Managerial / Supervisory Responsibilities

• Develop work plans and budgets for the Section for approval
• Oversee the execution of the approved section work plans and budgets
• Oversee performance management in the section
• Prepare and submit all monthly, quarterly and annual reports for the section
• Prepare a draft board management papers for approval
• Identify training needs for the sectional staff
• Participate in the recruitment of staff within the section
• Participate in the development and review of the Authority’s strategic plan
• Identify procurement needs of the section
• Mentor and coach section staff
• Participate in various committees in the Authority

Operational Responsibilities / Tasks

• Identify main client groups and audiences and determine the best way to communicate publicity information to them.
• Write interesting and effective press releases, prepare information for media kits and develop and maintain company internet or intranet web pages.
• Assign, supervise and review the activities of public relations staff.
• Evaluate advertising and promotion programs for compatibility with public relations efforts.
• Establish and maintain effective working relationships with local and municipal government officials and media representatives.
• Direct activities of external agencies, establishments and departments that develop and implement communication strategies and information programs.
• Formulate policies and procedures related to public information programs, working with public relations executives.
• Respond to requests for information about employers’ activities or status.
• Facilitate consumer relations, or the relationship between parts of the company such as the managers and employees, or different branch offices.
• Maintain company archives.
• Manage in-house communication courses.
• Produce films and other video products, regulate their distribution, and operate film library.
• Observe and report on social, economic and political trends that might affect employers.
• Develop and maintain the company’s corporate image and identity, which includes the use of logos and signage.
• Manage communications budgets.
• Manage special events such as sponsorship of races, parties introducing new products, or other activities the firm supports in order to gain public attention through the media without advertising directly.
• Draft speeches for company executives, and arrange interviews and other forms of contact for them.

Job Dimensions

Financial Responsibility

• Preparation and development of section’s budgets and approval.
• Oversee the execution of the approved section work plans and budgets

Responsibility for Physical Assets

• Responsible for physical assets assigned by the institution;
• Provide oversight for all the section physical assets

Decision Making

• Makes strategic, operational and financial decisions for decisions for the section
• Plans the work of subordinates
• Assigns work to subordinates
• Monitors subordinates work performance
• Appraises/evaluates subordinates performance

Working conditions

Work predominantly within the office. The position will require participation in public events and fairs and local & regional travel

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• Masters Degree in Communications/ International Relations/International Business or equivalent from a recognized Institution;
• Bachelors degree in Public Relations, Communications or related field/Business administration or related field from a recognized Institution;

Professional Qualifications / Membership to professional bodies

• Post-graduate Diploma in Public Relations;
• Communications or in a relevant field;
• Membership to related professional bodies – PRSK, CIM KIM etc;
• Attended Management course lasting not less than four (4) weeks from a recognized Institution;
• IT Proficiency and
• Meets provisions of chapter 6 of the Kenya Constitution.

Previous relevant work experience required.

• Have nine (9) years relevant experience with three (3) years’ experience in the position of Principal Corporate Communications Officer or comparable position in EPZA job Group 5.

Functional Skills: Behavioral Competencies/Attributes

• Organization skills
• Good IT skills
• Fair design and management skills
• Good interpersonal and communication skills
• Work under pressure
• Team player
• Ability to meet deadlines
• Be well groomed

Salary Scale for the position

Minimum basic Salary Kshs 75,731.00 : Maximum basic salary Kshs 270,000.00

Total allowances 77,400.00

Successful candidate will enter the scale at basic salary of Kshs 75,731.00

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Location / Work station: Headquarters with possible travels to the regional offices

Reporting Relationships

Reports to: Chief Executive Officer

Direct reports: Assistant Manager Supply Chain,

Indirect reports:

Principal Supply Chain Officer, Senior Supply Chain Officer, Supply Chain Officer, Senior Supply Chain Assistants/Supply Chain Assistant

Job Purpose

Responsible for developing and consolidating strategic procurement plans and ensuring efficient utilization of funds as per the requirements of the Public Procurement and Asset Disposal Act and Regulations.

Responsibilities

Managerial / Supervisory Responsibilities

• Develop the Department’s Work plan and budget;
• Prepare monthly, quarterly, annual departmental and statutory reports
• Develop the draft procurement plan of the Authority
• Oversee the execution of the Authority’s approved procurement plan
• Prepare draft Board management papers for approval
• Mentor and coach departmental staf
• Coordinate performance management in the department
• Provide advisory services to the CEO, Board and Heads of Departments on

Procurement related issues

• Participate in the determining staffing requirements and recruitment of staff for the department
• Chair departmental meetings
• Determine the training and development needs in the Department
• Identify procurement needs of the Department
• Participate in committees meetings as appropriate

Operational Responsibilities / Tasks

• Coordinate the development and implementation of procurement plans and budgets outlining key activities to be undertaken, resource requirements, performance measures and indicators as well as expected outcomes
• Determine Procurement management information system requirements for monitoring, tracking and controlling operating costs as well as maintaining up-todate inventory of goods and services
• Coordinate the development of detailed tender specifications and performance standards to facilitate procurement of capital equipment, goods and services in strict compliance to both government and donor procedures and regulations
• Coordinate and participate in procurement negotiations with suppliers and vendors to consider tender applications against approved technical specifications and with due regard to market price, cost, quality and speed of delivery as well as economy of operations
• Coordinate cost-efective disposal of obsolete machinery, equipment, furniture and other salvage goods in accordance with government and donor supplies policies and procedure
• Ensure efective Procurement management including driving optimal and cost efective supply of goods and services in the organization;
• Develop procedures and manuals to guide procurement process in the Authority.
• Participate in the development of procurement and contracting requirements;
• Continuously monitor requisitions to ensure that proper procedures are followed and policies enforced;
• Develop Market survey strategies
• Carry out induction for interns and young professionals
• Act as Secretary to the management Tender Committee.

Job Dimensions

Financial Responsibility

• Development of the Department’s Work plan and budget
• Cost efective utilization of funds in procuring goods and services
• Responsibility for Physical Assets
• Responsible for physical assets assigned by the Authority
• Responsible for the security and storage of stores

Decision Making

• Makes strategic financial and operational decisions for the section
• Plans the work of subordinates
• Assigns work to subordinates
• Monitors subordinates work performance
• Appraises/evaluates subordinates performance

Working Conditions

• Works predominantly in an office or comfortable environment.
• The working conditions can be stressful due to issuing of reports that may contain unfavourable decisions.

Job Competencies (Knowledge, Experience and Attributes / Skills)

Academic Qualifications

• Master’s in Procurement, Supplies, Logistics, Business Administration or Business Management, Strategic Management or any other relevant equivalent disciplines from a recognized Institution
• Bachelors degree in Procurement, Supplies, Logistics, Business Administration or Business Management, Commerce, Social Sciences and Strategic Management or any other relevant equivalent disciplines

Professional Qualifications / Membership to professional bodies

• Professional/Graduate Diploma from Institute of Purchasing and Supply (UK) or certified Procurement Supply Professional Kenya (CPSP-K) Part IV Final or its accepted equivalent from a recognized professional body
• Leadership Course lasting not less than 6 weeks
• Certificate in Computer Proficiency
• Member of Kenya Institute of Supply Management (KISM) or relevant professional body
• Meets the provision of chapter Six of the constitution

Previous relevant work experience required

• Have nine (9) years’ experience with three (3) years served in the position of Assistant Manager, Supply Chain Management

Functional skills Behavioural competencies/ Attributes

• Strong planning and organization skills
• Conflict resolution skills
• Capacity building and coaching skills
• Public speaking & PR skills
• Computer/ICT skills
• Knowledge of Laws and regulations affecting Public Procurement and Asset Disposal
• Leadership and Organizational skills
• Ability to drive change and innovation
• Human relations & interpersonal skills
• Team building and motivational skills
• Negotiating, facilitating and influencing skills
• High level of integrity

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Reporting

Relationships

Reports to: Assistant Manager, ICT

Direct reports: Senior ICT Officer

Indirect reports: ICT Officers

Job Purpose

The jobholder is responsible for implementing the approved departmental workplans, policies, processes and procedures to support business objectives; The holder will be responsible for Security, databases and infrastructure.

Responsibilities

Managerial / Supervisory Responsibilities

• Execute approved section’s work plans and budgets
• Assist in the Preparation and submission all monthly, quarterly and annual reports for the department
• Assist in the Identification of training needs for the departmental staff
• Participate in the development and review of the ICT strategy
• Mentor and coach departmental staff
• Participate as an alternate member to the ICT manager in various committees in the Institution

Operational Responsibilities / Tasks

• Manage the network infrastructure from a design, implementation, planning, and installation and support point of view.
• Monitor the utilization of the network systems and forecast and advice on capacity changes; reporting status to management. Identifying problems and bringing them to the Manager’s attention with sufficient lead-time to avert crises
• Undertake on-going maintenance (housekeeping, health checks etc.) and maintain Technical Documentation for the systems, user manuals, license agreements, and documentation of modifications and upgrades
• Plan, implement, verify and troubleshoot local and wide-area enterprise networks and work focusing on advanced security, voice and wireless solutions.
• Plan, implement, verify and troubleshoot local and wide-area enterprise networks and work focusing on advanced security, voice, PABX’s and wireless solutions.
• Facilitate the availability of hardware and software relating to servers, storage, network and communication systems for optimal performance and work towards minimal downtime of infrastructure;
• Develop policies on LAN/WAN availability, utilization and monitoring, and update departmental policies and procedures on network management;
• Liaise with the ICT Manager in identifying and prioritizing institutional infrastructure needs, develop cost/benefit analysis and capacity plans and collaborate with other functions in determining departmental specific needs;
• Carry out regular audits and tests of the network infrastructure and apply necessary corrective measures.
• Facilitate automation of all EPZA’s network and infrastructure to improve interoffice communication;
• Establish a strong working relationship with external suppliers in order to enhance productivity and manage costs, through negotiations and systems error escalations.
• Formulate and implement information security strategies; directing system control development and access management, monitoring, control, and evaluation.
• Implement effective and efficient security measures that ensure network, systems and data security and recovery from internal and external security threats. These include network EPZA data access policies and restrictions
• Assess the Authority’s information security measures, such as Unified Threat Management Devices, firewalls, anti-virus software and passwords, to identify any weak points that might make information systems vulnerable to attack.
• Carry out simulated attacks to test the efficiency of EPZA’s security measures and prioritize security coverage to ensure that strategically important data, such as member registration information, receives the highest levels of protection.
• Provide training for EPZA employees, explaining security risks and demonstrating good practices, such as using strong passwords and protecting data when they use mobile devices outside the office.
• Set up procedures and automated processes to monitor the status of computers and networks to detect unusual patterns of behaviour and respond as necessary
• Analyse reports generated by the monitoring system to identify trends that might indicate a future risk;
• Prepare and submit monthly reports on the security levels of EPZA information
• Establishes system safeguards by directing disaster preparedness development; conducting preparedness tests
• Advice the ICT Manager on critical security issues; recommending risk reduction solutions

Job Dimensions

Financial Responsibility

• Participate in the preparation of budgets

Responsibility for Physical Assets

• Responsible for physical assets assigned by the institution;

Decision Making

• Makes strategic, operational and financial decisions for the section
• Plans the work of subordinates
• Assigns work to subordinates
• Monitors subordinates work performance

Working conditions

• Work predominantly within the office

Qualifications

Academic Qualifications

• Masters Degree in Business Information Technology, Computer Science or related field from a recognized Institution;
• Bachelors degree in Business Information Technology or Computer Science or a related field from a recognized Institution;

Professional Qualifications / Membership to professional bodies

• Have attended Management Course lasting not less than 2 weeks from a recognized Institution ;
• Memberships to a relevant professional body;
• Relevant IT Certification and
• Meets the provision of Chapter six of the Constitution.

Previous relevant work experience required

• Have Six (6) years’ experience and served as Senior ICT Officer or similar position in the Public Service or reputable organization for three (3) years

Attributes

• ICT proficiency Good communication skills
• Interpersonal skills
• Attention to details

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Location / Work station: EPZA HQ or regional offices

Reporting Relationships

Reports to: Administration Officer

Direct reports: N/A

Job Purpose

• Maintaining cleanliness of the vehicle at all times.
• Maintaining a neat work ticket.
• Ensuring safety of passengers and/or goods.
• Ensuring security of the vehicle on and of the road.
• Detecting and reporting any malfunctioning of the vehicle or motor cycle systems to the transport officer.
• Carryout routine checks like engine Oil, Coolant, Tyre Pressure before and after any journey and report any unusual observation to the transport officer.
• To comply with all the Kenyan Traffic Laws and Government Check Unit regulations.
• Ensuring overall vehicle maintenance and management.

Job Dimensions

Responsibility for Physical Assets

• Responsible for fleet unit assigned by the Authority

Decision Making

• Makes decisions using work instructions

Working Conditions

• The job holder is subject to moderate hazards and moderate physical demand.
• Experience moderate disruption to leisure

Qualifications

Academic Qualifications

• Kenya Certificate of Secondary Education (KCSE) minimum mean grade ‘D’ plain or its equivalent;

Professional Qualifications / Membership to professional bodies

• Valid Class BCE Driving License free from any endorsement;
• Occupational Trade Test Grade III for drivers;
• Meets the provisions of chapter six of the constitution

Previous relevant work experience required

• Served in the grade of Driver atleast three (3) years

Attributes

• Knowledge of the Kenya Traffic Act and GVCU regulations
• Good Judgement
• Ability to take instructions
• Ability to communicate
• Interpersonal skill
• Integrity and commitment
• Team playing skills

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Reporting

Relationships

Reports to: Administration Officer

Direct reports: N/A

Job Purpose

Responsible for efficiently and efectively Collect, register and deliver incoming mail.

Responsibilities

Operational Responsibilities / Tasks

• Collect, Register And Deliver Incoming Mail.
• Register And Dispatch Outgoing Mail.
• Deliver Documents Outside The Organization
• Deliver Documents Within The Organization
• cleaning offices, machines/equipment/apparatus;
• maintenance of general cleanliness around the offices by collection and disposal of litter;
• collecting and disposing waste including papers and ensure general proper sanitation;
• dusting the office and ensuring habitable office conditions;
• moving or carrying office equipment, furniture and ensuring orderly arrangement;
• dispatching letters and files; and
• Performing general gardening including landscaping, lawn scarping, cutting grass, weeding, and pruning.
• Serve refreshments of tea and other soft drinks on staf and visitors.

Job Dimensions

Responsibility for Physical Assets

• Responsible for physical assets assigned by the Authority

Decision Making

• Makes decisions using work instructions

Working Conditions

• Works predominantly out of the office

Qualifications

Academic Qualifications

• Kenya Certificate of Secondary Education (KCSE) mean grade D
• Professional Qualifications / Membership to professional bodies
• Certificate in computer proficiency from a recognized institution; and
• Meets the provisions of chapter six of the constitution.

Previous relevant work experience required

• No experience required

Attributes

• Organizational skills Communication skills
• Interpersonal skill

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Job Purpose

The job holder will be required to Lay out, build, test and troubleshoot electronic and electrical components, equipment and units in the Zone. In addition, the function entails preparation of repair and maintenance schedules in EPZ workshops and other facilities and projects.

Responsibilities

• Routine checks of Electrical equipment;
• Fixing simple electrical gadgets and installations for maintenance in buildings;
• Monitoring and maintenance of standby generators in the Authority.
• Repairs and Maintenance of electric systems in the Authority.
• Assemble electronic systems based on established technical specifications and ensure that correlating repair and maintenance needs are fulfilled.
• Create cable and wiring connections in a safe and accurate manner, and perform regular inspections to identify defects and replacements.
• Construction of electrical systems in the Authority’s minor projects.

Qualifications

• Government Trade Test Grade II/Artisan Course / Craft II (KNEC)/Technician I in Electrical & Electronics (power option).
• Served in the grade of Artisan or in a comparable and relevant position for at least six (6) years;
• O-Level Certificate with a minimum of D Plain
• Meets the provisions of chapter six of the constitution

Terms of employment

You will be paid a monthly wage of Kshs 24,000 on a two-year fixed term contract.

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Job Purpose

To provide secure and timely driving services to the Authority and ensure safety and cleanliness of the vehicle assigned.

Responsibilities

• carrying out routine checks on vehicle’s cooling, oil, electrical and brake systems and tyre pressure;
• detecting and reporting vehicle defects on time; ensuring vehicle cleanliness;
• driving the vehicle as authorized;
• ensuring security and safety of the vehicle on and of the road, passengers and goods therein;
• maintaining daily work ticket;
• ensuring routine service and maintenance of the vehicle;
• timely reporting of accidents and follow up of police abstract; and
• Vehicle inspection and keeping up-to-date insurance documents.

Qualification

• Kenya Certificate of Secondary Education (KCSE) minimum mean grade ‘D’ plain or its equivalent;
• Valid Class BCE Driving License free from any endorsement;
• Occupational Trade Test Grade III for drivers;
• 3 years’ experience as a driver
• Meets the provisions of chapter six of the constitution