Administrative Secretary II at Ethics and Anti-Corruption Commission

Duties and Responsibilities

• Producing documents, briefing papers and reports to ensure maintenance of
• confidential documents in the department;
• Managing the office diary inclusive of appointments, foreign and domestic travel
• itineraries, travel bookings and hotel reservations for the management to facilitate
• timely management of events;
• Managing office protocol and public relations, receiving and screening incoming
• calls, and correspondences and act as the link between executive offices, internal
• and external visitors to ensure efficient response time;
• Devising and maintaining office systems that include data management and files for
• efficient record preservation;
• Following up on issues that require interdepartmental coordination for the
• engagement of various stakeholders to ensure effective communication is relayed;
• Answering the Regional Office telephone lines and direct calls and transferring them
• to the respective recipients for further action;
• Arranging for Regional Office staff travel;
• Maintaining up to date filing systems in the department and track file movement out
• of the Regional Office to ensure accountability of the file user;
• Receiving all documents for notations or signature to be actioned by the respective
• officers to ensure appropriate actions are carried out;
• Assisting in staff welfare issues in the Commission to ensure staff needs are
• addressed;
• Handling the office imprest.

Requirements for Appointment
For appointment as an Administrative Secretary II, a person must possess the following
qualifications:

• Minimum relevant work experience of five (5) years;
• Diploma in Secretarial Studies or its equivalent from a recognised institution;
• Kenya Certificate of Secondary Education (K.C.S.E.) minimum mean grade of C or
• its equivalent from a recognised institution;
• Demonstrated integrity and professional competence as reflected in work performance and results.

Important Notice:

In addition to the qualifications set above applicants must further obtain clearances from the following:

• Ethics and Anti-Corruption Commission (EACC)
• Kenya Revenue Authority (KRA)
• Directorate of Criminal Investigation (DCI)
• Higher Education Loans Board (HELB)
• Credit Reference Bureau (CRB)